DoD Seal DoD 50 Year Seal

OFFICE OF THE SECRETARY OF DEFENSE

1000 DEFENSE PENTAGON
WASHINGTON, DC 20301-1000
May 21,1996

 
ACQUISITION AND
 TECHNOLOGY

DP(DAR)

                                                                  In reply refer to
                                                                  DFARS Case: 96-D007
                                                                  D. L. 96-013



MEMORANDUM FOR  DIRECTORS OF DEFENSE AGENCIES
                    DEPUTY FOR ACQUISITION AND BUSINESS MANAGEMENT,
                      ASN(RD&A)/ABM
                    DEPUTY ASSISTANT SECRETARY OF THE AIR FORCE
                      (CONTRACTING), SAF/AQC
                    DIRECTOR, PROCUREMENT POLICY, ASA(RD&A)/SARD-PP
                    DEPUTY DIRECTOR (ACQUISITION), DEFENSE LOGISTICS
                      AGENCY



SUBJECT:        Direct Submission of Vouchers to Disbursing Office



      We have amended the Defense Federal Acquisition Regulation Supplement (DFARS)
to allow the contract auditor to authorize direct submission of interim vouchers 
for provisional payment to the disbursing office for contractors with approved 
billing systems.

      The attached final DFARS rule is effective immediately and will be published
in a future Defense Acquisition Circular.
 






                                                    /s/

                                             Eleanor R. Spector
                                             Director, Defense Procurement

Attachment

cc: DSMC, Ft. Belvoir

DFARS CASE 96-D007, RESTRUCTURING COSTS UNDER DEFENSE CONTRACTS
Final Rule

PART 242--CONTRACT ADMINISTRATION

* * * * *

SUBPART 242.8--DISALLOWANCE OF COST

* * * * *

242.803 Disallowing costs after incurrence.

(a) Contracting officer receipt of vouchers.
Contracting officer receipt of vouchers is applicable only for cost-reimbursement contracts with the Canadian Commercial Corporation. See 225.870-5(b) for invoice procedures.

(b) Auditor receipt of voucher.

(i) The contract auditor is the authorized representative of the contracting officer for-

(A) Receiving vouchers from contractors;

(B) Approving interim vouchers for provisional payment (this includes approving the fee portion of vouchers in accordance with the contract schedule and administrative contracting officer instructions) and sending them to the disbursing office;

(C) [Authorizing direct submission of interim vouchers for provisional payment to the disbursing office for contractors with approved billing systems.]

[(D)] Reviewing completion/final vouchers and sending them to the administrative contracting officer; and

[(E)] Issuing DCAA Forms 1, Notice of Contract Costs Suspended and/or Disapproved, to deduct costs where allowability is questionable.

(ii) The administrative contracting officer-

(A) Approves all completion/final vouchers and sends them to the disbursing officer; and

(B) May issue or direct the issuance of DCAA Form 1 on any cost when there is reason to believe it should be suspended or disallowed. Defense Federal Acquisition Regulation Supplement