3000 DEFENSE PENTAGON
WASHINGTON, DC 20301-3000
March 31, 1998
In reply refer to
MEMORANDUM FOR DIRECTORS OF DEFENSE AGENCIES DEPUTY FOR ACQUISITION AND BUSINESS MANAGEMENT,
ASN (RD&A) /ABM
DEPUTY ASSISTANT SECRETARY OF TNE AIR FORCE (CONTRACTING), SAF/AQC
DEPUTY ASSISTANT SECRETARY OF THE ARMY (PROCUREMENT)
DEPUTY DIRECTOR (ACQUISITION), DEFENSE LOGISTICS AGENCY
SUBJECT: Central Contractor Registration
We have amended Parts 204, 212, and 252 of the Defense Federal Acquisition Regulation Supplement (DFARS) to require contractor registration in a DoD Central Contractor Registration database prior to award of any contract, basic agreement, basic ordering agreement, or blanket purchase agreement, unless the award results from a solicitation issued on or before May 31, 1998.
This final DFARS rule is effective immediately, and will be included in a future Defense Acquisition Circular.
Eleanor R. Spector
Director, Defense Procurement
This subpart prescribes policies and procedures for requiring contractor registration in the DoD Central Contractor Registration (CCR) database to comply with the Debt Collection Improvement Act of 1996 (31 U.S.C. 3332; 31 U.S.C. 7701), and to increase visibility of vendor sources for specific supplies and services and their geographical locations.
Central Contractor Registration (CCR) database, Data Universal Numbering System (DUNS) number, Data Universal Numbering System+4 (DUNS+4) number, and Registered in the CCR database are defined in the clause at 252.204-7004, Required Central Contractor Registration.
After May 31, 1998, prospective contractors must be registered in the CCR database, prior to award of a contract, basic agreement, basic ordering agreement, or blanket purchase agreement, unless the award results from a solicitation issued on or before May 31, 1998. This policy applies to all types of awards except the following:
(a) Purchases made with a Governmentwide commercial purchase card.
(b) Awards made to foreign vendors for work performed outside the United States.
(c) Classified contracts or purchases (see FAR 4.401).
(d) Contracts awarded by deployed contracting officers in the course of military operations, including, but not limited to, contingency operations as defined in 10 U.S.C. 101(a)(13), or contracts awarded by contracting officers in the conduct of emergency operations,
such as responses to natural disasters or national or civil emergencies.
(e) Purchases to support unusual or compelling needs of the type described in FAR 6.302-2.
(a)(1) Except as provided in 204.7302, the contracting officer shall require each offeror to provide a DUNS or, if applicable, a DUNS+4 number, with its verbal or written offer, regardless of the dollar amount of the offer.
(2) Prior to making an award of any contract, basic agreement, basic ordering agreement, or blanket purchase agreement after May 31, 1998, unless the award results from a solicitation issued on or before May 31, 1998, the contracting officer shall verify that the prospective awardee is registered in the CCR database (but see paragraph (b) of this section). Thecontracting officer may verify registration using the DUNS number or, if applicable, the DUNS+4 number, by calling toll free: 1-800-841-4431, commercial: 1-616-961-5757, or Defense Switched Network (DSN): 932-5757; via the Internet at http://ccr.edi,disa.mil/ccr/cgi-binstatus.pi; or as otherwise provided by agency procedures.
(3) Verification of registration is not required for orders or calls placed under contracts, basic agreements, basic ordering agreements, or blanket purchase agreements.
(4) After May 31, 1998, as part of the annual review of basic agreements, basic ordering agreements, and blanket purchase agreements, contracting officers shall modify these agreements to incorporate the clause at 225.2204-7004, Required Central Contractor Registration.
(b) If the contracting officer determines that a prospective awardee is not registered in the CCR database, the contracting officer shall--
(1) If the needs of the requiring activity allow for a delay, proceed to award after the contractor is registered; or
(2) If the needs of the requiring activity do not allow for a delay, proceed to award to the next otherwise successful registered offeror, provided that written approval is obtained at one level above the contracting officer.
(c) Agencies shall protect against improper disclosure of contractor CCR information.
(d) The contracting officer, shall, on contractual documents transmitted to the payment office, provide either the Commercial and Government Entity code or the DUNS number in accordance with agency procedures.
Except as provided in 204.7302, use the clause at 252.204-7004, Required Central Contractor Registration, in--
(a) Solicitations issued after May 31, 1998;
(b) Contracts resulting from solicitations issued after May 31, 1998; and
(c) Basic agreements, basic ordering agreements, and blanket purchase agreements issued after May 31, 1998, unless they resulted from solicitations issued on or before May 31, 1998.
(f) * * *
(iv) Use the clause at 252.204-7004, Required Central Contractor
Registration, as prescribed in 204.7304.
As prescribed in 204.7304, use the following clause:
As used in this clause--
(1) Central Contractor Registration (CCR database means the primary DoD repository for contractor information required for the conduct of business with DoD.
(2) Data Universal Numbering System (DUNS) number means the 9-digit number assigned by Dun and Bradstreet Information Services to identify unique business entities.
(3) Data Universal Numbering System +4 (DUNS+4) number means the DUNS number assigned by Dun and Bradstreet plus a 4-digit suffix that may be assigned by a parent (controlling) business concern. This 4-digit suffix may be assigned at the discretion of the parent business concern for such purposes as identifying subunits or affiliates of the parent business concern.
(4) Registered in the CCR database means that all mandatory information, including the DUNS number or the DUNS+4 number, if applicable, and the corresponding Commercial and Government Entity (CAGE) code, is in the CCR database; the DUNS number and the CAGE code have been validated; and all edits have been successfully completed.
(b)(1) By submission of an offer, the offeror acknowledges the requirement that a prospective awardee must be registered in the CCR database prior to award, during performance, and through final payment of any contract resulting from this solicitation, except for awards to foreign vendors for work to be performed outside the United States.
(2) The offeror shall provide its DUNS or, if applicable, its DUNS+4 number with its offer, which will be used by the Contracting Officer to verify that the offeror is registered in the CCR
(3) Lack of registration in the CCR database will make an offeror ineligible for award.
(4) DoD has established a goal of registering an applicant in the CCR database within 48 hours after receipt of a complete and accurate application via the Internet. However, registration of an
applicant submitting an application through a method other than the Internet may take up to 30 days. Therefore, offerors that are not registered should consider applying for registration immediately upon receipt of this solicitation.
(c) The Contractor is responsible for the accuracy and completeness of the data within the CCR, and for any liability resulting from the Government's reliance on inaccurate or incomplete data. To remain registered in the CCR database after the initial registration, the Contractor is required to confirm on an annual basis that its information in the CCR database is accurate and complete.
(d) Offerors and contractors may obtain information on registration and annual confirmation requirements by calling 1-888-227-2423, or via the Internet at http://ccr.edi.disa.mil.
(End of clause)