SUBJECT: Interim Policy Letter (IPL) 96-012
26 Apr 96
EFFECTIVE DATE/IMPLEMENTATION: The AFMCFARS changes
included in this letter are to be incorporated in solicitations
issued on or after the date of this IPL. Incorporate these changes
in solicitations issued prior to the date of this IPL if such
incorporation will not delay award. This Interim Policy Letter
will be superseded by an AFMCAC published at a later date. Ensure
distribution to all Contracting Officers.
1. This IPL implements the following approved cases:
a. Additions to Part 5332, Contract Financing,
Rough Order of Magnitude (ROM) AFMCFARS 5332.791 and 5352.232-9002
(Case 96-144). In the past, industry has requested the Government
to provide funding information during the Request for Proposal
(RFP) process to enable them to be more responsive to Government
requirements. This provision provides offerors program funding
estimates for their consideration in proposal development. The
provision provides such information by expressing funding estimates
as a Rough Order of Magnitude (ROM) and Fiscal Year percentage
amounts rather than as exact budgetary dollar amounts. (Attachment
b. Additions to Packing, Marking, and Consignment
Instructions, AFMCFARS 5347.305-10(a)(96) and 5352.247-9005 (Lightning
Bolt Case 96-97). This action amends the prescription to
clarify that the clause applies when resealable packaging is needed
for the F.O.B.destination deliveries. This language and clause
were originally published in IPL 96-009 as Attachment 9. This
change only adds additional language to Part 5347.305-10(a)(96).
(Supersedes IPL 96-009, paragraph 1.i., Atch 9, dated 26 Feb
96) (Attachment 2)
2. If you have any questions, please call me or have your staff call my action officer, Ms. Chris Shockey,
HQ AFMC/PKPB, DSN 787-6757.
/// signed ///
LINDA G. WILLIAMS, SES
Deputy Director of Contracting
1. AFMCFAR Case 96-144
2. AFMCFAR Case 96-97
cc: HQ AFMC/IG/IK
5332.791 Rough Order of Magnitude (ROM) program estimate profile provision.
The Contracting Officer(CO)
may include the provision, 5352.232-9002, Rough Order of Magnitude
(ROM) Program Estimate Profile, in Section L of solicitations
to provide offerors program funding estimates for their consideration
in proposal development. It should not be used if funding considerations
are otherwise addressed in the solicitation as a basis for award.
The funding information provided should not exceed 6 years consistent
with the current Fiscal Year Development Plan (FYDP). The provision
is mainly intended for large multiple-year systems acquisitions.
The provision includes a total ROM dollar amount as well as ROMs
and corresponding percentage amounts by fiscal year. The total
ROM amount should be cited whenever the clause is included in
the RFP; however, the ROMs by fiscal year should only be used
when the contract is to be incrementally funded. The program
manager is responsible for providing the ROM numbers to COs.
COs must ensure any changes to funding information during the
RFP award process are conveyed to all offerors and, if appropriate,
the offerors have an opportunity to update their proposals. This
provision shall not be incorporated in awarded contracts.
5352.232-9002 Rough Order of Magnitude (ROM) Program Estimate Profile.
In accordance with 5332.791,
insert the following provision in Section L substantially as written
This provision contains a total
Government Rough Order of Magnitude (ROM) program estimate by
Fiscal Year for the effort reflected in this solicitation. The
offerors may consider these ROMs in developing their proposal.
However, strict adherence to the funding profile incorporated
herein will not be a consideration in the source selection decision
and offerors are encouraged to develop best-value proposals.
The government makes no assurances that the projected funds will
be made available for this program nor shall this solicitation
provision be the basis for a claim under the contract in the event
the projected funds fail to materialize. This provision will
not be incorporated in any contracts awarded as a result of this
FISCAL YEAR ROM
% of Total K
FY ____ (Contract Award Date ____)
FY ____ $____ ___%
FY ____ $____ ___%
FY ____ (Contract Completion Date: $____ ___%
TOTALS $____ 100
5347.305-10 Packing, marking, and consignment instructions.
(a)(96) The Contracting Officer
shall insert the clause at 5352.247-9005, Packaging for Inspection
and Acceptance at Destination, in Section D of all solicitations
and contracts when material requires 100 per cent inspection at
destination and packaging must be resealable.
5352.247-9005 Packaging for Inspection and Acceptance at Destination.
As prescribed at 5347.305-10(a)(96),
insert the following clause in Section D of the solicitation and
Items requiring inspection and
acceptance of material at destination must be preserved, packaged,
and packed so that all containers are capable of being opened
and resealed. The contractor shall be responsible for ensuring
that the material being supplied under this contract is provided
adequate physical protection to prevent corrosion or damage during
shipment and storage, unless the damage or deterioration is due
to fault of the government.