DEPARTMENT OF THE AIR FORCE AFAC 96-3

Headquarters US Air Force

Washington DC 20330 March 31, 2000

AIR FORCE ACQUISITION CIRCULAR

This Air Force Acquisition Circular (AFAC) is issued pursuant to the authority of FAR 1.301 and amends the 1996 Edition of the AFFARS. Reproduction is authorized.

CONTENTS

Item Title Page

I Air Force Research Laboratory 2

II Air Force Operational Test and Evaluation Center 2

III Training 2

IV Clearance Processes 2

V AFMC Reorganization 2

VI Competition Exception for International Agreement 2

VII Using Federal Supply Schedules and Agency-Head Responsibilities 2

VIII Teaming 2

IX Contract Duration 3

X Corrections of Administrative Errors 3

XI Source Selection Authority Revision 3

XII Award Fee Decision Process 3

XIII Acquisitions Under the Economy Act 3

XIV Undefinitized Contractual Actions 3

XV Civilian Reserve Air Fleet 3

XVI Personal Services 3

XVII Weapons Systems Warranty 3

XVIII Contingency Contracting 3

XIX Contract Progress Schedules and Reports for Construction Contracts 4

XX SABER Delivery Orders 4

Replacement Pages 4

ITEM SUMMARIES

Item I-Air Force Research Laboratory (AFFARS Cases 97-05 and 98-02)

The Air Force consolidated Armstrong Laboratory, Phillips Laboratory, Wright Laboratory, Rome Laboratory, the Air Force Office of Scientific Research, and HQ AFMC Science and Technology Directorate into a new organization titled Air Force Research Laboratory effective 31 October 1997. The AFFARS was amended by Contracting Policy Memo (CPM) 97-C-16 to reflect these changes. These changes are incorporated into the AFFARS by this AFAC and CPM 97-C-16 is superseded. Changes were made to AFFARS Parts 5301, 5302, 5306, 5307, and 5319.

Item II-Air Force Operational Test and Evaluation Center (AFFARS Case 97-04)

CPM 97-C-12 amended AFFARS 5301.601-91, and 5306.501 to provide contracting authority for the Air Force Operational Test and Evaluation Center. These changes are incorporated into the AFFARS by this AFAC and CPM 97-C-12 is superseded.

Item III-Training (AFFARS Case 99-06)

AFFARS 5301.6 is revised to update contingency contracting training, general training for non-contracting personnel awarded limited warrants, and expanding Simplified Acquisition Procedures authority for non-contracting personnel.

Item IV-Clearance Processes (AFFARS Case 97-10)

The Air Force completely rewrote clearance requirements supporting PEO and DAC Programs under AFFARS subpart 5301.90, "Clearance Process." The AFFARS was amended by CPM 98-C-01 to reflect these changes. These changes are incorporated into the AFFARS by this AFAC and CPM 98-C-01 is superseded.

Item V-AFMC Reorganization (AFFARS Case 98-20)

CPM 98-C-18 revised AFFARS 5302, 5306.501, and 5319.201 to reflect Air Force Materiel Command's reorganization. The Aeronautical Systems Center-Operating Location Eglin AFB and the Air Force Development Test Center organizations at Eglin AFB were merged forming the new Air Armament Center. Also, Human Systems Center at Brooks AFB was redesignated the 311th HSW and was aligned under Aeronautical Systems Center. These changes are incorporated into the AFFARS by this AFAC and CPM 98-C-18 is superseded.

Item VI-Competition Exception for International Agreements (AFFARS Case 99-02)

AFFARS 5306.302-4 is revised to comply with DFARS Change Notice 19981209 that implements Section 841 (b) of the FY98 National Defense Authorization Act. Section 841 (b) repealed the requirement for the competition advocate to approve documentation prepared by the Head of the Contracting Activity, for use of other than competitive procedures, when the terms of the international agreement have the effect of requiring such procedures.

Item VII-Using Federal Supply Schedules and Agency-Head Responsibilities (AFFARS Case 98-11)

CPM 98-C-07 added AFFARS 5307.103 and 5308.404 to address the applicability of acquisition plans and competitive procedures when using Federal Supply Schedules. These changes are incorporated into the AFFARS by this AFAC and CPM 98-C-07 is superseded.

Item VIII-Teaming (AFFARS Case 98-16)

AFFARS 5307.104 is revised to require acquisition planning for approved sole source efforts to include establishing a Government/Contractor team and involve Defense Contract Management Command and Defense Contract Audit Agency early in the acquisition process.

Item IX-Contract Duration (AFFARS Case 99-03)

AFFARS 5307.104-90 and 5343.102-90 are revised to decrease the complexity of contract administration and encourage timely contract closure. This revision applies to Air Force acquisition programs and encourages placing new work on new contract documents rather than extending old contracts.

Item X-Corrections of Administrative Errors (AFFARS Case 98-04)

AFFARS 5313.9002 that allows pen and ink corrections to certain contractual documents without a formal modification is deleted, as it is inconsistent with electronic commerce initiatives.

Item XI-Source Selection Authority Revision (AFFARS Case 99-05)

AFFARS Attachment 5315-3 is revised to permit MAJCOMs to establish Source Selection Authority levels for Other Contracting acquisitions less than $500 million. CPM 00-C-01 is superseded.

Item XII-Award Fee Decision Process (AFFARS Case 98-15)

AFFARS 5316.401 is revised to provide guidance on allowing the contractor an opportunity to participate in the Government's award fee decision process.

Item XIII-Acquisitions Under the Economy Act (AFFARS Case 97-03)

CPM 98-C-09 added guidance to AFFARS Part 5317.502-90 concerning the applicability of the Economy Act. This change is incorporated into the AFFARS by this AFAC and CPM 98-C-09 is superseded.

Item XIV-Undefinitized Contractual Actions (UCAs) (AFFARS Case 98-14)

The requirement in AFFARS 5317.7402 to treat undefinitized change orders and UCAs for Foreign Military Sales as UCAs in every respect is deleted. This revision eliminates an Air Force requirement that is more restrictive than DFARS.

Item XV-Civilian Reserve Air Fleet (CRAF) Class Deviation 98-F-0001 (AFFARS Case 98-21)

Director of Defense Procurement approved a class deviation to Air Mobility Command's international airlift CRAF contracts permitting early payment to air carriers. This class deviation is incorporated into AFFARS 5332.903 and CPM 98-C-17 is superseded.

Item XVI-Personal Services (AFFARS Case 97-07)

DFARS 237.104 (b)(i) establishes a requirement for agencies to authorize who can sign the required determination and findings. Currently, AFFARS does not address this requirement. This revision corrects the oversight and states who can sign the determination and findings.

Item XVII-Weapon Systems Warranty (AFFARS Case 98-01)

CPM 98-C-03 revised AFFARS 5346.770 to implement the changes caused by Section 847 of the National Defense Authorization Act for Fiscal Year 1998 (Public Law 105-85 and Director, Defense Procurement Memo 98-002. The changes repealed the requirement for contractor warranties on major weapons systems. These changes are incorporated into the AFFARS by this AFAC and CPM 98-C-03 is superseded.

Item XVIII-Contingency Contracting (AFFARS Case 98-09)

CPM 98-C-06 updated Appendix CC language in the areas of training, predeployment preparation, deployment/mobility kit, security, and simplified acquisition procedures. These changes are incorporated into the AFFARS by this AFAC and CPM 98-C-06 is superseded.

Item XIX-Contract Progress Schedules and Reports for Construction Contracts (AFFARS Case 98-19)

CPM 99-C-04 revised Appendix DD and 5336.291 (a) to change Air Force policy when to require the use of AF Form 3064. These changes are incorporated into the AFFARS by this AFAC and CPM 99-C-04 is superseded.

Item XX-SABER Delivery Orders (AFFARS Case 99-07)

CPM 99-C-05 revised Appendix DD to eliminate the requirement for the preparation and submission of independent Government cost estimates for Simplified Acquisition of Base Engineer Requirements (SABER) delivery orders anticipated to exceed $100,000. These changes are incorporated into the AFFARS by this AFAC and CPM 99-C-05 is superseded.

Editorial Revisions

(1) AFFARS 5307.390 (a) is changed to deleted an obsolete reference to an Air Force Pamphlet.

(2) AFFARS 5308.802 (b) is changed to reflect updated office codes.

(3) AFFARS 5317-2- The sample "Findings in Support of Authorization to Make Multiyear Contracts" is revised to reflect
the correct U.S.C. citation.

(4) AFFARS 5317.502-90 (f)(6) is changed to reflect an updated DoD Directive number.

(5) Make a pen and ink revision in AFFARS 5325.7002-2 by changing the DFARS reference to DFARS 252.225-7014.

REPLACEMENT PAGES

Remove the Following Pages

Insert the Following Pages

Part 5301 Table of Contents

Part 5301 Table of Contents

1-5 and 1-6

1-5 and 1-6

1-9 through 1-30

1-9 through 1-22

2-1 through 2-4

2-1 through 2-4

3-1 and 3-2

3-1 and 3-2

6-1 through 6-8

6-1 through 6-8

Part 5307 Table of Contents

Part 5307 Table of Contents

7-1 through 7-4

7-1 through 7-6

Part 5308 Table of Contents

Part 5308 Table of Contents

8-1 through 8-4

8-1 through 8-4

Part 5313 Table of Contents

Part 5313 Table of Contents

13-3 and 13-4

13-3 and 13-4

15-29 and 15-30

15-29 and 15-30

Part 5316 Table of Contents

Part 5316 Table of Contents

16-3 through 16-6

16-3 through 16-6

Part 5317 Table of Contents

Part 5317 Table of Contents

17-3 through 17-10

17-3 through 17-10

17-17 and 17-18

17-17 and 17-18

19-1 and 19-2

19-1 and 19-2

Part 5332 Table of Contents

Part 5332 Table of Contents

32-5 and 32-6

32-5 and 32-6

33-5 and 33-6

33-5 and 33-6

36-1 and 36-2

36-1 and 36-2

Part 5337 Table of Contents

Part 5337 Table of Contents

37-1 and 37-2

37-1 and 37-2

Part 5343 Table of Contents

Part 5343 Table of Contents

43-1 and 43-2

43-1 and 43-2

Part 5346 Table of Contents

Part 5346 Table of Contents

46-1 and 46-2

46-1 and 46-2

Appendix CC Table of Contents

Appendix CC Table of Contents

Appendix CC-1 through CC-20

Appendix CC-1 through CC-22

Appendix DD-5 through DD-10

Appendix DD-5 through DD-10

Appendix DD 19 and 20

Appendix DD 19 and 20

   

EFFECTIVITY INSTRUCTIONS: This AFAC is effective March 31, 2000.