Air Force Acquisition Circular (AFAC) 2004-0721

21 JUL 2004

FOR ADDITIONAL INFORMATION CONTACT: SAF/AQCP, 1060 Air Force Pentagon, Washington, DC 20330-1060, (703) 588-7058.

Summary of Changes

This AFAC implements new Source Selection procedures, which are effective 1 October 2004. Acquisitions with source selections plans (SSP) approved before 1 October 2004 may continue to conduct source selection activity in accordance with the procedures established in those approved plans. However, those source selections (with a previously approved SSP) may use the new procedures at the discretion of the Source Selection Authority (SSA). An advance copy of the new AFFARS 5315, which includes Mandatory Procedures (MP) 5315.3, Source Selection, and MP5315.5, Preaward, Award, and Postaward Notifications, Protests, and Mistakes, is available.

Item

Subpart - Reason for Change

I

5315.001, 5315.209, 5315.3, 5315.402, Attachment 5315-1, and Attachment 5315-2 - Incorporate FAR deviations for definition of deficiency and determination for competitive range and incorporate new Mandatory Procedures 5315.3 (MP5315.3). Change AFPEO/SV to AFPEO/CM. Delete reference to Designated Acquisition Commander (DAC).

II

5315.506 - Incorporate new Mandatory Procedures 5315.5 (MP5315.5).

III

5315.606 - Change HQ AFSPC/LGCP to HQ AFSPC/PKP.

Note: “*****” below indicates that text is omitted.

AFAC Changes

I

5315.001, 5315.209, 5315.3, 5315.402, Attachment 5315-1, and Attachment 5315-2 - Incorporate FAR deviations for definition of deficiency and determination for competitive range and incorporate new Mandatory Procedures 5315.3 (MP5315.3). Change AFPEO/SV to AFPEO/CM. Delete reference to Designated Acquisition Commander (DAC).

Supplementary information about the change: Incorporates FAR deviations for definition of deficiency and determination for competitive range, deletes procedural language from AFFARS and creates Mandatory Procedures 5315.3 (MP5315.3), clarifies language, and makes administrative changes. Air Force Program Executive Officer for Services (AFPEO/SV) was changed to Air Force Program Executive Officer for Combat Mission Support (AFPEO/CM) effective 1 Feb 04. The Program Executive Officer realignment eliminated the Designated Acquisition Commander effective 31 Mar 04.

5315.001 Definitions.

“Deficiency” (for Air Force source selections) is a material failure of a proposal to meet a Government requirement.

SUBPART 5315.2 — SOLICITATION AND RECEIPT OF PROPOSALS AND INFORMATION

5315.209 Solicitation provisions and contract clauses.

(S-90) The contracting officer may include a provision substantially the same as the provision at 5352.215-9000, Facility Clearance, in solicitations that include a DD Form 254, Contract Security Classification Specification.

(S-91) The contracting officer may include a provision substantially the same as the provision at 5352.215-9001, Notice of Pre-bid/Pre-proposal Conference, in the request for proposal when appropriate. When access to classified documents is contemplated, the contracting officer may include a provision substantially the same as the provision with its Alternate I.

SUBPART 5315.3 — SOURCE SELECTION

5315.300 Scope of subpart.

See the Mandatory Procedures at MP5315.3 for required Air Force Source Selection responsibilities and procedures.

5315.303 Responsibilities.

(a) The contracting officer is the Source Selection Authority (SSA) for acquisitions $10 million and below. MAJCOMs and DRUs may establish SSAs for “Other Contracting” acquisitions greater than $10 million. SSA shall not be delegated lower than the contracting officer. SSAs for AFPEO/CM acquisitions and for ACAT acquisitions greater than $10 million are listed below:

5315.304 Evaluation factors and significant subfactors.

See the Mandatory Procedures at MP5315.304 for required Air Force Source Selection factors.

5315.305 Proposal evaluation.

See the Mandatory Procedures at MP5315.305 for required Air Force proposal evaluation procedures.

(a) Offerors are required to meet all solicitation requirements, such as terms and conditions, representations and certifications, and technical requirements, in addition to those identified as evaluation factors or subfactors. Failure to meet a requirement may result in an offer being ineligible for award. Offerors must clearly identify any exception to the solicitation terms and conditions and provide complete accompanying rationale. The instructions to offerors and evaluation criteria (Sections L and M or equivalent provisions of the solicitation) shall inform offerors of this condition for award.

Informational Guidance on documenting the proposal analysis is available in the Air Force Proposal Analysis Report Guide.

(c) Non-government Personnel.

5315.306 Exchanges with offerors after receipt of proposals.

See Mandatory Procedures at MP5315.306 for Air Force requirements regarding exchanges with offerors.

(c)(1) The SSA shall establish the competitive range.

5315.308 Source selection decision.

See the Mandatory Procedures at MP5315.308 for required Air Force Source Selection decision activities and documentation.

SUBPART 5315.4 — CONTRACT PRICING

5315.402 Pricing policy.

(a) For firm-fixed price (FFP) competitive contracts where adequate price competition is anticipated, approval to obtain information other than cost or pricing data from offerors shall be obtained from the DAS(C). Requests should address the following:*****

II

5315.506 - Incorporate new Mandatory Procedures 5315.5 (MP5315.5).

Supplementary information about the change: Deletes procedural language from AFFARS and creates Mandatory Procedures at MP5315.5.

SUBPART 5315.5 — PREAWARD, AWARD, AND POSTAWARD NOTIFICATIONS, PROTESTS, AND MISTAKES

5315.506 Postaward debriefing of offerors.

(d) Postaward debriefings provide offerors an explanation of why they were either excluded from the competitive range or not selected for contract award. Open and frank exchanges of information with offerors after award are necessary in order to demonstrate the fairness and integrity of the source selection process and reduce unnecessary protests. Debriefings to all successful and unsuccessful offerors shall provide sufficient information to effectively convey the basis of the SSA’s integrated assessment and selection decision and to assist offerors in improving future proposals. Follow Mandatory Procedures at MP5315.5 for conducting postaward debriefings.

III

5315.606 - Change HQ AFSPC/LGCP to HQ AFSPC/PKP.

Supplementary information about the change: Update organizational abbreviation.

5315.606 Agency procedures.

HQ AFMC/PKP is the point of contact for the receipt and disposition of all unsolicited proposals received at the Air Staff (HQ USAF) and Secretariat (SAF) with the exception of proposals dealing with satellites, space systems, and launch vehicles. HQ AFSPC/PKP is the central point of contact for all unsolicited proposals dealing with satellites, space, and launch systems. The responsible HQs office shall review the proposal contents and determine the proper activity within the Air Force to evaluate and process the proposal. MAJCOMs and DRUs shall establish points of contact and procedures for receipt and disposition of unsolicited proposals received locally, consistent with the requirements in FAR 15.6. Unless otherwise directed by SAF/AQC, the cognizant point of contact responsible for receipt and disposition of unsolicited proposals shall provide the Air Force’s response to offerors.