Air Force Acquisition Circular (AFAC) 2005-0209

9 FEB 2005

FOR ADDITIONAL INFORMATION CONTACT: SAF/AQCP, 1060 Air Force Pentagon, Washington, DC 20330-1060, (703) 588-7058.

Summary of Changes

Item

Subpart - Reason for Change

I

5307.170-3 - Incorporate Contracting Policy Memo 04-C-08, Delegation of Senior Procurement Executive (SPE) Determination Concerning Consolidation of Contract Requirements (DFARS 207.170-3(a)(3))

II

5306.304 - Increase dollar threshold for SPE Justification & Approval (J&A) authority from $50M to $75M

III

5315.3 - Update MP5315.3, Source Selection

(1) Incorporate adjectival rating to characterize risk for the Cost/Price factor

(2) Add index

IV

5307.104-90(b)(1) - Implement two-phase approach for ACAT I and special interest program Acquisition Strategy Panels (ASPs)

V

Appendix CC - Add definitions for Micro-purchase and Micro-purchase Threshold, update definition for Simplified Acquisition Threshold, and make clerical changes

VI

5315.403-1 - Incorporate Contracting Policy Memo 03-C-08, Exceptions and Waivers to the Truth in Negotiations Act, and new Mandatory Procedures 5315.403-1, Prohibition on Obtaining Cost or Pricing Data

VII

5307.105(a)(4) - Define acquisition plan requirements for services acquisitions

VIII

5315.305 - Incorporate language from existing Air Force Proposal Analysis Report (PAR) Guide as Informational Guidance (IG) 5315.305, Proposal Analysis Report (PAR) Guide

IX

5315.303 - Designate Source Selection Authority (SSA) for A-76 competitions.

Note: “*****” below indicates that text is omitted.

Red font which is underlined indicates language that is being added.

Red font which is crossed out indicates language that is being deleted.

AFAC Changes

I

5307.170-3 - Incorporate Contracting Policy Memo 04-C-08, Delegation of Senior Procurement Executive (SPE) Determination Concerning Consolidation of Contract Requirements (DFARS 207.170-3(a)(3))

Supplementary information about the change: None.

5307.170-3 Policy and procedures

(a)(3)(i) The SPE has delegated the authority to make the consolidation determination for actions exceeding $5 million, and less than $100 million to the Head of the Contracting Activity.

(ii) The SPE has delegated the authority to make the consolidation determination for actions exceeding $100 million to the Deputy Assistant Secretary (Contracting) and the Associate Deputy Assistant Secretary (Contracting).

(iii) The determination shall include the acquisition strategy information required in DFARS 207.170-3.

(iv) The determination may be included in a Single Acquisition Management Plan, Commodity Acquisition Management Plan, or Acquisition Plan when SAF/AQC coordination is required as part of the approval process. When preparing these documents clearly identify the consolidation determination. Coordination on such documents by the Deputy Assistant Secretary (Contracting) or Associate Deputy Assistant Secretary (Contracting) is approval of the required documentation. For all other consolidation determinations requiring DAS(C) or ADAS(C) approval, prepare a separate Determinations and Findings. ]

II

5306.304 - Increase dollar threshold for SPE Justification & Approval (J&A) authority from $50M to $75M

Supplementary information about the change: Section 822 of the Ronald W. Reagan National Defense Authorization Act for Fiscal Year 2005 increases the dollar threshold for certain J&A authority. Effective 24 Nov 04, SPE approval is required only for a J&A for a proposed contract in excess of $75M. (Reference DPAP/P Memo, Immediate Increase in the Dollar Threshold for Simplified Acquisition Procedures and in the Dollar Threshold for Senior Procurement Executive Approval of Justifications and Approvals, dated 24 Nov 04)

5306.304 Approval of the justification.

(a)(3) For PEO programs and acquisitions, the PEO is the J&A approval authority for J&As over $10M but not exceeding $75M. If a PEO, head of a procuring activity, or their designated alternate(s) does not meet the criteria of FAR 6.304(a)(3), the J&A approval authority for J&As over $10M but not exceeding $75M is the Senior Procurement Executive (SPE). This approval authority may be delegated to an individual who meets the FAR 6.304(a)(3) criteria. See the Mandatory Procedures at MP5306.3 for additional direction on approval of J&As.

III

5315.3 - Update MP5315.3, Source Selection

(1) Incorporate adjectival rating to characterize risk for the Cost/Price factor

(2) Add index

Supplementary information about the change: Incorporates adjectival rating to characterize risk for the Cost/Price factor when the Source Selection team develops a probable cost/price estimate of an offerors proposal per ASAF(A) direction. This will be mandatory for ACAT programs whose source selection plans are approved after 1 Mar 05. For non-ACAT acquisitions when a government probable cost/price analysis is conducted, a risk rating may be assigned to the cost/price factor at the discretion of the SSA. There are no changes to AFFARS 5315.3.

IV

5307.104-90(b)(1) - Implement two-phase approach for ACAT I and special interest program Acquisition Strategy Panels (ASPs)

Supplementary information about the change: None.

5307.104-90 Acquisition Strategy Panels (ASPs).

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(b) ASP chairpersons.

V

Appendix CC - Add definitions for Micro-purchase and Micro-purchase Threshold, update definition for Simplified Acquisition Threshold, and make clerical changes

Supplementary information about the change: Section 822 of the Ronald W. Reagan National Defense Authorization Act for Fiscal Year 2005 increases the micro-purchase threshold and the simplified acquisition threshold for certain procurements and purchases. Effective 24 Nov 04, the micro-purchase threshold outside the United States is $25,000 and the simplified acquisition threshold outside the United States is $1,000,000. These thresholds are applicable only for contracts to be awarded and performed, or purchases to be made, outside the United States in support of a contingency operation or to facilitate the defense against or recovery from nuclear, biological, chemical, or radiological attack. (Reference DPAP/P Memo, Immediate Increase in the Dollar Threshold for Simplified Acquisition Procedures and in the Dollar Threshold for Senior Procurement Executive Approval of Justifications and Approvals, dated 24 Nov 04)

CC-102 Definitions.

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“Micro-purchase” means an acquisition of supplies or services, the aggregate amount of which does not exceed the micro-purchase threshold.

“Micro-purchase Threshold” means $2,500, except it means—

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"Simplified Acquisition Threshold (SAT)" means $100,000, except for acquisitions of supplies or services that, as determined by the head of the agency, are to be used to support a contingency operation or to facilitate defense against or recovery from nuclear, biological, chemical, or radiological attack (Pub. L. 108-136, Title XIV, Sec 1443), the term means--

CC-103 Responsibilities.

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(a) Chief, Contracting Operations Division (SAF/AQCK) shall:

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(b) Each MAJCOM Director of Contracting shall:

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CC-302 Predeployment preparation.

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(i) Official passports are required for each CCO designated to support no-notice deployments that require immediate departure to countries requiring a passport for entry. Each unit shall determine if a CCO needs to obtain an official passport when initially designated as a CCO. If units have difficulty securing official passports, contact SAF/AQCK for assistance in validating mission and coordination with the Pentagon Passport Office. When CCOs are deployed they shall have their passports in their possession at all times unless directed otherwise for security reasons.

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CC-502-1 Contingency contracting activities during initial deployment.

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(c) Files and Documentation.

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CC-502-4 Contingency contracting activity during termination/redeployment.

(a) On being notified of contingency termination or redeployment, the CCO will:

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ATTACHMENT CC-1— DEPLOYMENT KITS

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(a) XFFK4

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Publications, forms, and formats

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Forms

Formats

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ATTACHMENT CC-2 — CONTINGENCY CONTRACTING OFFICER INITIAL AND RECURRING TRAINING

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Initial training outline

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(c) Organizational responsibilities

VI

5315.403-1 - Incorporate Contracting Policy Memo 03-C-08, Exceptions and Waivers to the Truth in Negotiations Act, and new Mandatory Procedures 5315.403-1, Prohibition on Obtaining Cost or Pricing Data

Supplementary information about the change: None.

5315.403-1 Prohibition on obtaining cost or pricing data (10 U.S.C. 2306a and 41 U.S.C. 254b).

(c) Standards for exceptions for cost or pricing data requirements.

VII

5307.105(a)(4) - Define acquisition plan requirements for services acquisitions

Supplementary information about the change: None.

5307.105 Contents of Written Acquisition Plans

Acquisition plans must address whether foreign contractors can be permitted to participate at the prime contractor level in any or all contracts involved in the acquisition.

VIII

5315.305 - Incorporate language from existing Air Force Proposal Analysis Report (PAR) Guide as Informational Guidance (IG) 5315.305, Proposal Analysis Report (PAR) Guide

Supplementary information about the change: Incorporates language from the existing Air Force Proposal Analysis Guide as informational guidance and includes changes from AFAC 2004-0721 that implemented the revised source selection procedures.

5315.305 Proposal evaluation.

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See Informational Guidance at IG5315.305 for guidance on documenting the proposal analysis.




IX

5315.303 - Designate Source Selection Authority (SSA) for A-76 competitions.

Supplementary information about the change: Delegates authority IAW OMB A-76 Circular,

Performance of Commercial Activities, dated 29 May 03, and HQ USAF/DP Memo, IPM #1 - Delegation of Competitive Sourcing Official (CSO) Responsibilities, dated 14 Jan 05.

5315.303 Responsibilities.

(a) Source Selection Authorities.