AFAC

Air Force Acquisition Circular (AFAC) 2016-0603
3 June 2016

FOR ADDITIONAL INFORMATION CONTACT:
SAF/AQCP, 1060 Air Force Pentagon, Washington, DC 20330-1060, (571) 256-2387

SUMMARY OF CHANGES

AFAC CHANGES

NOTE: “****” below indicates that text is omitted.

5301.101 Purpose

The Air Force Federal Acquisition Regulation Supplement (AFFARS) establishes uniform policies and procedures for the Air Force implementing and supplementing the Federal Acquisition Regulation (FAR), the Department of Defense FAR Supplement (DFARS), and other Department of Defense publications concerning contracting. AFFARS Mandatory Procedures (MP) and Informational Guidance (IG) are companion resources arranged by parts which correspond to the relevant FAR parts. MPs contain mandatory internal Air Force procedures and IGs contain non-mandatory supplemental information. Major Commands (MAJCOM), Direct Reporting Units (DRU), the Space and Missile Systems Center (SMC), and the Air Force Rapid Capabilities Office (AFRCO) (see 5302.101 Definitions) are prohibited from issuing supplements to the AFFARS but may maintain their specific internal procedures through the use of MPs and IGs.

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5301.170(a)(2) To facilitate planning for DoD peer reviews as well as for clearances by the DAS(C)/ADAS(C) (see 5301.9001(f)(1)), the MAJCOM/DRU SCO (or for AFLCMC and SMC, the SCCO) must ensure the rolling forecast data is current in the reporting tool as of the 15^th of March, June, September, and December each year. SAF/AQC will submit the consolidated peer review forecast to DPAP/CPIC at the end of each quarter.

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5301.170-4(f) The Contracting Officer must simultaneously provide a copy of the memorandum documenting disposition of all peer review recommendations to DPAP/CPIC, SAF/AQC, and to their MAJCOM/DRU SCO (or for AFLCMC and SMC, the SCCO).

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5301.201-1(d)(i) Proposed revisions to the FAR, DFARS, or AFFARS must be submitted through the MAJCOM/DRU/AFRCO SCO (or for SMC, the SCCO) to SAF/AQCP in accordance with DFARS 201.201-1(d)(i).

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5301.304 Agency Control and Compliance Procedures
INTERIM CHANGE: See SAF/AQC Policy Memo (16-C-01), Nonstandard Clause Use and Approval, which supplements the AF Clause Control Plan.
MAJCOMs, DRUs, AFRCO, and SMC must follow the approved AF Clause Control Plan. Submit procedures and forms that require approval by OUSD(AT&L)/DPAP through the MAJCOM/DRU SCO (or for SMC, the SCCO) to SAF/AQCP. AFRCO will provide the information directly to the DAS(C)/ADAS(C), as appropriate. The request must include a detailed justification using the format in DFARS 201.201-1. SAF/AQCP will arrange for publication in the Federal Register, if necessary. The requesting activity is responsible for evaluating public comments and preparing the final package for SAF/AQCP to submit to OUSD(AT&L)/DPAP.

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5301.402(2) Submit requests for deviations which require OUSD(AT&L)/DPAP approval through the MAJCOM/DRU/AFRCO SCO (or for AFLCMC and SMC, the SCCO) to SAF/AQC for processing. See the tailorable Deviation Request template.

5301.403 Individual Deviations

(1)a. MAJCOM/DRU/AFRCO SCOs (or for AFLCMC and SMC, SCCOs) are authorized to approve individual deviations except as described in (c) and (d) below or as described in DFARS 201.402(1) and DFARS 201.403(2).

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c. SAF/AQC is the approval authority for individual deviations from FAR 15.3, AFFARS 5315.3, and MP5315.3. Deviation requests must be submitted through the MAJCOM/DRU/AFRCO SCO (or for AFLCMC and SMC, the SCCO) to SAF/AQC for approval. This approval authority must not be further delegated.

d. OUSD(AT&L)/DPAP is the approval authority for individual deviations from DFARS 215.3. Deviation requests must be submitted through the MAJCOM/DRU/AFRCO SCO (or for AFLCMC and SMC, the SCCO) to SAF/AQC for processing to OUSD(AT&L)/DPAP for approval.

(S-90) The MAJCOM/DRU SCO (or for SMC, the SCCO) must submit a consolidated annual report (by 1 Nov) to SAF/AQCP, describing all individual deviations which were approved at any level within the organization. AFRCO will provide the information directly to the DAS(C)/ADAS(C), as appropriate. See MP5301.4 for annual deviation reporting requirements.

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5301.404(iii) SAF/AQC is the class deviation approval authority from FAR 15.3, AFFARS 5315.3, and MP5315.3. Requests must be submitted through the MAJCOM/DRU SCO (or for AFLCMC and SMC, the SCCO) to SAF/AQC for approval. AFRCO will provide the request directly to the DAS(C)/ADAS(C), as appropriate.

(iv) OUSD(AT&L)/DPAP is the approval authority for any class deviation described in DFARS 201.402(1) and from DFARS 215.3. Requests must be submitted through the MAJCOM/DRU/AFRCO SCO (or for AFLCMC and SMC, the SCCO) to SAF/AQC for processing to OUSD(AT&L)DPAP for approval.

(v) MAJCOM/ SCOs (or for SMC, the SCCO) are authorized to approve class deviations except as restricted by paragraphs (iii) and (iv) above. Class deviation approval authority must not be further delegated.

(S-90) The MAJCOM SCO (or for SMC, the SCCO) must submit a consolidated annual report (by 1 Nov) to SAF/AQCP describing all class deviations which were approved at any level within the organization. AFRCO will provide the information directly to the DAS(C)/ADAS(C), as appropriate. See MP5301.4 for annual deviation reporting requirements.

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5301.601(a)(i)(A) The DAS(C) and Associate Deputy Assistant Secretary (Contracting) (ADAS)(C)) are the HCA for the Air Force and are designated the authority to enter into, approve, terminate, and take all other appropriate actions with respect to contracts and agreements (grants, cooperative agreements, and Other Transactions). All nondelegable HCA responsibilities may be exercised only by the DAS(C) and ADAS(C). The DAS(C) makes the delegations for all delegable HCA responsibilities including the authority to enter into, approve, modify, and terminate contracts in MP5301.601(a)(i). MP5301.601(a)(i) also establishes the authority to further redelegate.

5301.601-91 Air Force Contracting Self-Inspection Program

MAJCOM/DRU/AFRCO SCOs (or for SMC, the SCCO) must forward a consolidated trend analysis report for the current and previous year to SAF/AQCP by 31 January of each year. See MP5301.601-91 for requirements of the Air Force Contracting Self-Inspection Program. See the tailorable Consolidated Trend Analysis Report template.

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5301.602-2(c)(i)(B) All Justifications and Approvals (J&A) requests for actions expected to exceed $700,000

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5301.602-3(b)(2)(A) The MAJCOM/DRU/AFRCO SCO (or for AFLCMC and SMC, the SCCO) for actions equal to or greater than $30,000.

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5301.603-1 General

The HCA designees delegated contracting authority in accordance with 5301.601(a)(i) Item 3 must select and appoint contracting officers and terminate their appointments in accordance with this section and MP5301.603.

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5301.603-2-90
(a) An individual selected for contracting officer appointment must be a military member in Air Force Specialty Code (AFSC) 64PX or 6C0X1 or a civilian in the GS-1102 occupational series who occupies a manned authorization listed under these specialty codes/series, complies with the requirements at DFARS 201.603-2, and who possesses at a minimum, an Intermediate (Level II) Acquisition Professional Development Program (APDP) certification in contracting, except as otherwise authorized below.
(b) Military personnel in AFSC 64PX, 6C0X1, and civilians in the GS-1102 occupational series who occupy a manning authorization listed under these specialty codes/series and who possess a baccalaureate degree and 24 semester hours from an accredited institution of higher education in any of the business disciplines and Level I APDP certification in contracting may only be selected for limited warrants for amounts less than $5M. Those contracting personnel who do not possess a Level I APDP certification in contracting (including Purchasing Agents in the GS-1105 series) may, with at least one year of contracting experience, be selected for limited warrants for amounts less than or equal to the SAT.

(c) Local National (LN) Warrants. LNs in an equivalent occupational series to GS-1102 may be selected for a contracting officer appointment in accordance with this section and MP5301.603:

(1) An LN candidate for warrant above the SAT must meet the following minimum functional training, work experience, and formal education requirements:

a. Complete all contracting courses as required for a member of the AT&L Workforce for APDP certification in contracting required for the warrant amount, however, possession of an APDP certificate is not required;

b. Have at least two years of contracting experience; and,

c. Possess a baccalaureate degree (or the equivalent), including at least 24-semester credit hours (or the equivalent) in any of the following disciplines: accounting, business, finance, law, contracts, purchasing, economics, industrial management, marketing, quantitative methods, or organization and management.

(2) A LN candidate for a warrant less than or equal to the SAT must have at least one year of contracting experience.

(d) Limited Home Station Warrants. A member of the contingency contracting force in AFSC 6C0X1 who does not possess a baccalaureate degree and 24 semester hours from an accredited institution of higher education in any of the business disciplines may be nominated, evaluated, and selected for a limited home station warrant in accordance with this section, Part 5318, and MP5301.603:

(1) Warrants for less than or equal to the SAT require a minimum of one year of contracting experience.

(2) Warrants above the SAT to less than $5M require a minimum of two years of contracting experience and a Level I or higher APDP certification in contracting.

(e) Contingency Contracting Officer (CCO) Warrants.

(1) Candidates for CCO warrants for less than or equal to the SAT must have a minimum of one year of contracting experience.

(2) Candidates for CCO warrants above the SAT to less than $5M must have a minimum of two years of contracting experience and a Level I or higher APDP certification in contracting.

(3) Candidates for CCO warrants equal to or greater than $5M require a minimum of two years of contracting experience, a Level II or higher APDP certification in contracting, and meet a warrant board in accordance with MP5301.603.

(4) CCO Appointments. MAJCOM/DRU SCOs and SMC and AFLCMC SCCOs must select and appoint CCOs and terminate their appointments in accordance with this section.

a. The nominating supervisor will complete the CCO Appointment/Termination Request, which will then be reviewed by a warrant process focal point (FP) in accordance with MP5301.603, paragraphs 2.2 and 4.1.

b. The AFMC SCO/AFLCMC SCCO may delegate this authority to the highest contracting official in the contracting chain at geographically separated organizations and AFRL detachments, but in no event will the designee be lower than a GS-15 (or equivalent) or 0-6.

c. MAJCOM/DRU SCOs may delegate authority to issue CCO warrants of less than $5M and terminate appointments of less than $5M, but in no event will the designee be lower than the COCO.

d. HQ AFICA is the warranting authority for AFCENT CCOs.

(5) Review of Air Force issued CCO warrants must be accomplished annually by the MAJCOM/DRU/SMC warrant process FP to ensure CCO training currency and to evaluate limitations set forth on the SF1402. The FP must maintain a record (hard copy or electronic) of these warrant validation results.

(6) Termination of CCO/home station warrants must be accomplished when the
CCO permanently changes duty station and must be permanently terminated once the CCO ceases filling a contingency/deployable position.

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5301.9000(a)(7) Task orders for services issued against multiple award indefinite delivery/indefinite quantity contracts to include GSA schedules (see (b)(2));

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5301.9000(b)(2) Orders issued against existing contracts in strict accordance with the terms and conditions of the basic contract;

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5301.9000(e)(1) For competitive acquisitions conducted without discussions, approval by the clearance approval authority for the Source Selection Authority (SSA) to make the decision to award.

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5301.9001(f)(1)(i) The DAS(C) or ADAS(C) are the business clearance approval authorities for all noncompetitive contract actions $500M or more and competitive contract actions valued at $1B or more; and any other contract action identified as special interest by the DAS(C) or ADAS(C) regardless of dollar amount. The procedures in MP5301.9001(f) must be followed for business clearance at the DAS(C) or ADAS(C). SCOs/SCCOs retain contract clearance approval authority.

(ii) To facilitate planning for SAF/AQC Business Clearance approvals, MAJCOM/DRU SCOs (or for AFLCMC and SMC, the SCCOs) must use the reporting tool to project SAF/AQC Business Clearance approvals.

(2) For PEO Programs and Other Contracting (excluding Operational) supported by AFMC, AFRCO, or SMC: The SCO (or for SMC, the SCCO) must establish business and contract clearance thresholds for subordinate unit(s) below SAF/AQC approval thresholds for contract actions greater than $5M.

(3) For Operational Contracting and PEO/CM contracts awarded by operational contracting units (See (4) for AFRC): The MAJCOM/DRU SCO (or for SMC, the SCCO) must establish business and contract clearance thresholds for subordinate unit(s) below AQC approval thresholds. Contracting squadrons or their equivalents must have a minimum of $3M clearance threshold and will assign subordinate thresholds within their organization with at least one level above the CO for any contract actions greater than $500K. On a case-by-case basis, the MAJCOM/DRU SCO (or for AFLCMC and SMC, the SCCO) may review a specific contract action below the established threshold in order to ensure compliance with applicable standards and practices. The MAJCOM/DRU SCO (or for AFLCMC and SMC, the SCCO) may lower the threshold below the $3M identified above or rescind a previously granted increased threshold for a subordinate contracting unit.

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(5) When a contracting official is the Source Selection Authority (SSA) for a particular acquisition, the clearance approval authority must be a level above the contracting official. If the MAJCOM/DRU/AFRCO SCO or their deputy (or for AFLCMC and SMC, the SCCO) is the SSA, the clearance approval authority for that acquisition must be the DAS(C)/ADAS(C). Clearance requests for approval by the DAS(C)/ADAS(C) must be sent to SAF/AQC.

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5301.9102

(a) MAJCOM/DRU/AFRCO/SMC Commanders must appoint an experienced senior official who is independent of the contracting officer and program manager as the ombudsman at their organization. For AFMC Centers, an ombudsman is required at each Center/Operating Location/Geographically Separated Unit, instead of at the MAJCOM.

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(f) The Air Force ombudsman is the ADAS(C), who may take action to assist in resolving issues, concerns, disagreements, and recommendations that cannot be resolved at the MAJCOM/DRU/SMC level, or for those having Air Force wide implications. The ADAS(C) is the AF ombudsman for procurement integrity issues (see OUSD(AT&L)/DPAP memo, 1 Oct 09).

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“AFICA” is the Air Force Installation Contracting Agency which is a Primary Subordinate Unit aligned to the Air Force Installation and Mission Support Center (AFIMSC). AFICA is responsible to provide support and oversight to those contracting units with delegated HCA responsibility from AFICA to comply with all processes, reporting and approval requirements within the AFFARS.

“AFICA/K_ (OL-supported MAJCOM Director of Contracting)” means the AFICA Director of Contracting at an operating location (OL) who is co-located with the MAJCOM they support. These individuals execute specific HCA responsibility as delegated by the AFICA SCCO.

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"Chief of the Contracting Office (COCO)" means any person who has direct managerial responsibility for the operation of a contracting office as defined in FAR 2.1. Unless specifically excepted, this term may include, at the option of the designated official, the deputy chief or acting chief of the contracting office. The term COCO includes the Contracting Squadron Commander (CONS/CC)/Director of Business Operations (DBO)/Numbered Flight Commander (SCONF/CC), Deputy or civilian equivalent, as identified by the MAJCOM/DRU/AFRCO SCO, and for AFMC and SMC, the Contracting Division Chief/Deputy.

“DAS(C)” means the Deputy Assistant Secretary (Contracting). The authority granted to DAS(C) may also be exercised by the Associate Deputy Assistant Secretary (Contracting) (ADAS(C)).

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“Senior Contracting Official (SCO)” means the MAJCOM/DRU/AFRCO headquarters staff official with overall functional responsibility for contracting.

“MAJCOM SCO” means:

HQ AFMC/PK at Wright-Patterson AFB, OH
HQ AFRC/PK at Robins AFB, GA

“DRU SCO” means:

HQ AFDW/PK at Joint Base Andrews, MD
AFOTEC/A7K at Kirtland AFB, NM
10 CONS/CL at the United States Air Force Academy, Colorado Springs, CO

“AFRCO SCO” means:
AFRCO/PK at Joint Base Anacostia-Bolling, Washington, DC

“Air Force Central Command Contracting Units SCO” means:
HQ AFICA/CC at Wright Patterson AFB, OH

For SMC, duties assigned to the SCO throughout the AFFARS will be executed by the SMC SCCO.

The deputy to an SCO may exercise any SCO authority unless restricted in the FAR, as supplemented (e.g., individual authorized to execute a specific authority must be of a certain minimum grade/rank), or as specifically limited by the SCO.

"Senior Center Contracting Official (SCCO)" means an individual serving in the position of Director of Contracting within AFMC (to include AFICA/CC) and at SMC who reports directly to the Center Commander. SCCO duties and responsibilities may also be performed by the Deputy Director of Contracting, Assistant Director of Contracting, the Technical Director/Assistant to the Director of Contracting, and the AFICA Executive Director, as well as the Director of Contracting at Eglin Air Force Base (AFB), Hanscom AFB, Hill AFB, and Robins AFB and the Deputy Director of Contracting, Assistant Director of Contracting, and the Technical Director/Assistant to the Director of Contracting at Eglin AFB, Hanscom AFB, Hill AFB, and Robins AFB.

5303.104-4(a) Disclosure, Protection, and Marking of Contractor Bid or Proposal Information and Source Selection Information

Any individuals requiring access to Source Selection Information (SSI) as a result of participating on a source selection or in the performance of their duties must sign a Source Selection Non-Disclosure Agreement. The Source Selection Non-Disclosure Agreement may be used on an annual basis for individuals who must have access to SSI in the performance of their official duties throughout the year, whether or not they participate as part of the actual source selection team.

5303.104-5(c)(2) See MP5301.601(a)(i). In cases where the MAJCOM/DRU/AFRCO SCO (or for AFLCMC and SMC, the SCCO) is the individual disqualified from participation in a procurement, the DAS(C) must authorize the individual to resume participation in the procurement. The ASAF(A) and their civilian or military deputy have the authority to permit the DAS(C) or ADAS(C) to resume participation in a procurement following contact with an offeror regarding non-Federal employment.

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5303.104-7(f) Submit the justification through the MAJCOM/DRU/AFRCO SCO (or for AFLCMC and SMC, the SCCO) to SAF/AQC for approval (see MP5301.601(a)(i)).

5303.104-9(b) If information received under FAR 52.203-10, Price or Fee Adjustment for Illegal or Improper Activity, indicates that a price or fee adjustment may be appropriate, the contracting officer must submit notification to the MAJCOM/DRU/AFRCO SCO (or for AFLCMC and SMC, the SCCO) and to SAF/GCR.

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5303.602 Exceptions

Submit requests through the MAJCOM/DRU/AFRCO SCO (or for AFLCMC and SMC, the SCCO) to SAF/AQC for approval (see MP5301.601(a)(i)). Follow MP5303.602 for exceptions to FAR 3.601.

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5303.705(a) The contracting officer must forward the facts concerning a final conviction, to include a copy of the conviction, to SAF/GCR within 30 days after learning of the conviction. The contracting officer must forward the report to the MAJCOM/DRU/AFRCO SCO (or for AFLCMC and SMC, the SCCO) within 10 calendar days after the contracting activity learns of the conviction. See the tailorable Notice of Proposed Contract Rescission Action(s) template.

5303.1003(b)(2)(i) Upon receipt of the required disclosure or any notification, contracting officers, working with legal counsel, must ensure that appropriate steps are taken to preserve remedies available to the government. Contracting officers also must consider how the disclosed information may impact pending contract actions in terms of the contractor’s present responsibility and/or the contractor’s past performance. The contracting officer must promptly provide a copy of any disclosure or notification received to the MAJCOM/DRU/AFRCO SCO (or for AFLCMC and SMC, the SCCO) and to SAF/GCR using the procedures at 5309.406-3.

(b)(2)(ii) The government must safeguard and treat the information obtained pursuant to a contractor’s disclosure or notification as confidential where the information has been marked as “confidential” or “proprietary” by the company. Even if the information is not marked, the contracting officer should not publicly disclose the information without prior notification to the contractor.

5303.1104(b) MAJCOM/DRU/AFRCO SCOs (or for AFLCMC and SMC, the SCCO) must submit determinations to SAF/AQC for HCA approval (see MP5301.601(a)(i)).

5304.402(a) AFI16-1406, Air Force Industrial Security Program, provides guidance for implementing the Air Force’s National Industrial Security Program. This instruction clarifies responsibilities and procedures for processing National Interest Determinations (NID).

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5304.803 Contents of Contract Files

MAJCOMs/DRUs/AFRCO and SMC may use the Air Force contract file content index templates below, or their own specific contract file content checklist or index to maintain contract files:

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5304.7003-90 Maintaining DoD Activity Address Codes (DoDAAC)

The Contracting Officer must obtain a contractor DoDAAC (see AFI 24-230, Maintaining Air Force DoD Activity Address Codes) for contracts that furnish Government property or authorize requisition from a Government supply source. The Contracting Officer must provide the DoDAAC to the program management office/requiring activity to facilitate the shipment of government furnished property. The Contracting Officer must use the DoDAAC Web Management System to:

5305.202(b) The contracting officer must submit requests through the MAJCOM/DRU/AFRCO SCO (or for AFLCMC and SMC, the SCCO) to SAF/AQC. The request must address the impact of issuing an advance notice, state why the notice is not appropriate or reasonable and identify alternative actions to optimize opportunities for small business participation.

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5305.303(a)(ii) The contracting officer must submit all 1279 reports to SAF/LLP by close of business three workdays before the date of the proposed contract award. For actions valued at $50M and above, email a courtesy copy of the 1279 report to the cognizant MAJCOM/DRU SCO (or for AFLCMC and SMC, the SCCO), and to SAF/AQC. Follow MP5305.303 to prepare 1279 reports.

5306.302-2(c)(1) Contracting Officers must notify SAF/AQC and their MAJCOM/DRU/AFRCO SCO (or for AFLCMC and SMC, the SCCO) as soon as practicable when contemplating the use of this authority for a J&A requiring Senior Procurement Executive (SPE) approval.

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5306.304(a)

* Justification and approval (J&A) for actions exceeding $93M must be coordinated with the DAS(C) or the ADAS(C) and approved by the Senior Procurement Executive (SPE). The contracting officer must submit justifications requiring approval by the SPE simultaneously to SAF/AQ and to SAF/AQC after coordination by the MAJCOM/DRU/AFRCO SCO (or for AFLCMC and SMC, the SCCO). Allow 30 days for staffing and SPE approval after receipt by SAF/AQ. Include the approved acquisition strategy (or a draft acquisition strategy if the strategy document has not been approved) with the J&A package. If a J&A supports an indefinite-delivery indefinite-quantity type contract, see AFFARS 5316.504(c)(1)(ii)(D) for processing instructions. The MAJCOM/DRU/AFRCO SCO (or for AFLCMC and SMC, the SCCO) may authorize solicitation release after the justification is reviewed for adequacy and forwarded to SAF/AQ and SAF/AQC. Submit questions or concerns regarding processing a J&A for SPE approval to SAF/AQC.

(4) For those J&As requiring approval by the SPE, SAF/AQC or other Secretariat offices may recommend changes to the J&A. The contracting officer must accomplish these changes or any other changes by submitting a revised document to SAF/AQC. Unless otherwise established by MAJCOM/DRU/AFRCO/SMC procedures, re-coordination below the Secretariat is not required for these changes.

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5306.501 Requirement

The DAS(C) is the designated Air Force Competition Advocate General. The following organizations are designated as “procuring activities”:

Air Combat Command (ACC)
Air Education and Training Command (AETC)
Air Force Global Strike Command (AFGSC)
Air Mobility Command (AMC)
Air Force Materiel Command (AFMC)
Air Force Space Command (AFSPC)
Pacific Air Forces (PACAF)
United States Air Forces in Europe (USAFE)
Air Force District of Washington (AFDW)
Air Force Reserve Command (AFRC)
Air Force Special Operations Command (AFSOC)
USAF Academy (USAFA)
Air Force Operational Test and Evaluation Center (AFOTEC)
Space and Missile Systems Center (SMC)
Air Force Rapid Capabilities Office (AFRCO)

5307.104-92(a)(2) The program manager, or the contracting officer if a program manager is not assigned, must ensure an ASP is conducted for all ACAT programs and AFPEO/CM acquisitions.

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(4) For Commodity Council acquisitions, the Commodity Council Director must ensure an ASP is conducted.

(b) ASP chairpersons for all acquisitions requiring an ASP are identified as follows:

(c) The ASP chairperson may establish streamlined ASP procedures for acquisitions <$10M.

(d) ASP membership and content. The ASP chairperson must determine the panel membership and the required content for each ASP that he/she chairs based on the unique requirements of each acquisition.

(e) ASP minutes. At the conclusion of the ASP, the program manager, contracting officer, or Commodity Council Director must prepare ASP minutes and obtain approval from the ASP Chairperson.

(f) The ASP chairperson is authorized to waive the requirement for an ASP.

5307.104-93 Acquisition Plan (AP) Approval Authority

5307.170-3(a)(3) The DAS(C) or ADAS(C) is the authority to make the consolidation determination for actions $100 million or greater and shall be submitted through the MAJCOM/DRU/AFRCO SCOs (or for AFLCMC and SMC, the SCCOs). The DAS(C) has delegated the authority to make the consolidation determination for actions less than $100 million to the MAJCOM/DRU/AFRCO SCOs (or for AFLCMC and SMC, the SCCOs). This authority may not be redelegated to other than an SCCO. The determination must include the acquisition strategy information required in DFARS 207.170-3. The determination may be included in an AS/LCMP/Commodity Sourcing Strategy/AP when coordination of the approving official in accordance with (a)(3) is accomplished as part of the approval process. When preparing these documents clearly identify the consolidation determination. Coordination on such documents by the DAS(C) or ADAS(C) is approval of the required documentation. For all other consolidation determinations requiring DAS(C) or ADAS(C) approval, prepare a separate Determinations and Findings document.

5309.405(a) The contracting officer must submit a request for a compelling reason exception through their MAJCOM/DRU/AFRCO SCO (or for AFLCMC and SMC, the SCCO) to SAF/AQC, with a copy to SAF/GCR. The request must include a description of efforts taken to establish alternate sources and the impact if the exception is not granted. SAF/AQC will forward the approved exceptions to GSA.

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5309.406-3(a)(i) The contracting officer or the referring person must promptly notify SAF/GCR, their MAJCOM/DRU/AFRCO SCO (or for AFLCMC and SMC, the SCCO), and their designated legal counsel with all known information relating to the following:

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5309.503 Waiver

Forward requests to waive FAR 9.5 requirements through the MAJCOM/DRU/AFRCO SCO (or for AFLCMC and SMC, the SCCO) to SAF/AQC for HCA approval (see MP5301.601(a)(i)).

5309.504(c) Forward the approved recommended course of action to the HCA through the MAJCOM/DRU/AFRCO SCO (or for SMC, the SCCO) to SAF/AQC for review. Recommendations must include all documentation required by FAR 9.506(b) as an attachment. See MP5301.601(a)(i).

5311.273-3(3) Submit determinations through the MAJCOM/DRU/AFRCO SCO (or for AFLCMC and SMC, the SCCO) to SAF/AQC for HCA approval (see MP5301.601(a)(i)).

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5311.603 Procedures

Air Force procedures associated with the Defense Priorities and Allocations System (DPAS) are established in AFI 63-141, Defense Production Act Programs.

5315.403-1(c)(3)(B) Report Content. The MAJCOM/DRU SCO (and for AFLCMC and SMC, the SCCO) must consolidate and submit the information as outlined in DFARS PGI 215.403-1(c)(3)(B), or submit a negative report for their organization, to HQ AFMC/PKF no later than 15 October each year. HQ AFMC/PKF must consolidate all of the MAJCOM/DRU/AFLCMC, and SMC reports and submit a final report to SAF/AQCP no later than 8 November each year. SAF/AQCP will submit the annual report to DPAP.

(4) Waivers.

(A) A request for an exceptional case TINA waiver must be submitted through the MAJCOM/DRU/AFRCO SCO (or for AFLCMC and SMC, the SCCO) to SAF/AQC for HCA approval (see MP5301.601(a)(i)). The waiver request must address the content outlined in DFARS PGI 215.403-1(c)(4)(A) and include a clear description of how the three criteria for granting a TINA waiver under the exceptional circumstances exception will be met (see DFARS 215.403-1(c)(4)(A)). When the waiver is for a subcontractor who has refused to provide cost or pricing data to a prime contractor, the information required must cover both the prime contract and the subcontract. Contracting officers must submit a copy of all signed TINA waivers to HQ AFMC/PKF within 30 days of signature by the HCA.

(B) The MAJCOM/DRU/AFRCO SCO (or for AFLCMC and SMC, the SCCO) must consolidate and submit the information as outlined in DFARS PGI 215.403-1(c)(4)(B), or submit a negative report for their organization, to HQ AFMC/PKF no later than 15 October each year. HQ AFMC/PKF must consolidate all of the MAJCOM/DRU/AFLCMC and SMC reports and submit a final report to SAF/AQCP no later than 8 November each year. SAF/AQCP will submit the annual report to DPAP. AFRCO will provide the information directly to the DAS(C)/ADAS(C), as appropriate.

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5315.403-4(a)(2) The contracting officer must submit the Determination and Findings through their MAJCOM/DRU/AFRCO SCO (or for AFLCMC and SMC, the SCCO) to SAF/AQC for HCA signature (see MP5301.601(a)(i)).

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5315.406-1(b)(ii) Adjudication Procedures. The contracting officer must forward DCAA requests for Air Force management review through their management chain, and provide the MAJCOM/DRU/AFRCO SCO (or for AFLCMC and SMC, the SCCO) name and contact information to the cognizant DCAA representative. If disagreements remain, the MAJCOM/DRU/AFRCO SCO (or for SMC, the SCCO) must elevate the issue to SAF/AQC to support any request from DCAA for further elevation of the issue(s).

5316.206-3(d) Submit requests through the MAJCOM/DRU/AFRCO SCO (or for AFLCMC and SMC, the SCCO) to SAF/AQC for HCA approval (See MP5301.601(a)(i)).

5316.401(d) See MP5301.601(a)(i). When submitting any Determinations and Findings (D&F)(Delete hyperlink) for HCA approval that concerns an Award Fee contract or Contract Line Item Number (CLIN), include the Award Fee Plan as an attachment.

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5316.405-2(1) Award-fee pool. Submit requests through the MAJCOM/DRU/AFRCO SCO (or for AFLCMC and SMC, the SCCO) to SAF/AQC for HCA approval (see MP5301.601(a)(i)).

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5316.504(c)(1)(ii)(D)(1)(i) The contracting officer must submit all D&Fs through the MAJCOM/DRU/AFRCO SCO (or for AFLCMC and SMC, the SCCO) to SAF/AQC for processing to the SPE for approval. When a J&A is required, the J&A package must be submitted with the D&F. D&Fs using the exception that only one source is qualified and capable of performing the work at a reasonable price to the Government should cite and attach the J&A as part of the staffing package.

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5316.504(a)(2) Minimum D&F contents:

(a) Clear identification of one of the exceptions listed at FAR 16.504(c)(1)(ii)(D)(1).

(b) Circumstances that justify the use of a task or delivery order contract. Include alternative acquisition strategies and contract types considered.

(c) Detailed discussion that precludes the award of a multiple-award, task or delivery order contract. At a minimum, include the impact on the program delivery or performance schedule, program costs, and mission impact if not allowed to make single award.

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5316.601(d)(i)(A)(1)(i) Determinations and Findings (D&F) required pursuant to DFARS 216.601(d)(i)(A)(1)(i) must be approved by the MAJCOM/DRU/AFRCO SCO (or for AFLCMC and SMC, the SCCO).

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(2) Submit the D&F required pursuant to DFARS 216.601(d)(i)(A)(2) through the MAJCOM/DRU/AFRCO SCO (or for AFLCMC and SMC, the SCCO) to SAF/AQC for approval. See MP5301.601(a)(i).

5317.170(d)(1) The contracting officer must provide the congressional notification described in DFARS 217.170(d)(1), using the 1279 format in MP5305.303, to SAF/AQC 40 days before the planned contract award date, with an information copy to SAF/FMBL, SAF/LLP, and the MAJCOM/DRU SCO (or for AFLCMC and SMC, the SCCO). SAF/AQC will notify the DoD offices listed in DFARS 217.170(d)(4). This congressional notification does not fulfill the requirement to announce contract awards in accordance with FAR 5.3, as supplemented.

5317.171(c) The contracting officer must provide the determination described in DFARS 217.171(c) through the MAJCOM/DRU/AFRCO SCO (or for AFLCMC and SMC, the SCCO) to SAF/AQC for approval processing.

5317.172 Multiyear Contracts for Supplies

(e)(2) The contracting officer must provide the determination described in DFARS 217.172(e)(2) through the MAJCOM/DRU/AFRCO SCO (or for AFLCMC and SMC, the SCCO) to SAF/AQC for approval (see MP5301.601(a)(i)).

(g) The contracting officer must provide the information supporting all requirements described in DFARS 217.172(g)(2) through the MAJCOM/DRU/AFRCO SCO (or for AFLCMC and SMC, the SCCO) to SAF/AQC for approval processing.

5317.174 Multiyear Contracts for Electricity from Renewable Energy Sources

(b) The contracting officer must provide the determination described in DFARS 217.174(b) through the MAJCOM/DRU/AFRCO SCO (or for AFLCMC and SMC, the SCCO) to SAF/AQC for approval (see MP5301.601(a)(i)).

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5317.204(e)(i)(C) SAF/AQ must make the determination. Requests for approval must be submitted through the MAJCOM/DRU/AFRCO SCO (or for AFLCMC and SMC, the SCCO) to SAF/AQC.

(e)(iv) Requests for approval must be submitted through the MAJCOM/DRU/AFRCO SCO (or for AFLCMC and SMC, the SCCO) to SAF/AQC at least 30 days prior to issuing an order.

5317.500 Scope of Subpart

See AFI 65-116 and MP5317.5 for processing interagency acquisitions.

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5317.7402(b) To comply with the requirements described in DFARS 217.7402, MAJCOM/DRU/AFRCO SCOs, or the SCCOs at AFLCMC and SMC, must provide notification to SAF/AQC 30 days prior to the issuance of any UCA for a foreign military sale or congressionally mandated long-lead procurement contract that does not adhere to the policies and procedures described in DFARS 217.74. The notification must include detailed rationale to support the determination. Any applicable special access program action must be forwarded, through secure program channels, to SAF/AQC.

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5317.7404-3 Definitization Schedule

For any UCA that falls more than 14 days behind its schedule at any point in the definitization process, the cognizant MAJCOM/DRU/AFRCO SCO (or for AFLCMC and SMC, the SCCO) must review each such UCA monthly and provide the DAS(C) a status report identifying the remedial actions that have been or are being taken to get back on schedule as part of the monthly UCA update using the reporting tool (see 5317.7405). AFRCO will communicate status directly with the DAS(C)/ADAS(C), as appropriate. See MP5317.74 for UCA proposal instructions and contracting officer file documentation.

5317.7404-5 Exceptions

(b) The authority to grant waivers to the limitations set out in DFARS 217.7404-2, 217.7404-3, and 217.7404-4 pursuant to DFARS 217.7404-5 (b) is wholly retained by the DAS(C) or ADAS(C). Requests for waivers of these limitations must be submitted through the MAJCOM/DRU/AFRCO SCO (or for AFLCMC and SMC, the SCCO) to SAF/AQC with appropriate justification for consideration.

5317.7405 Plans and Reports

To comply with the semi-annual UCA reporting requirements described in DFARS 217.7405, SAF/AQC established a recurring monthly UCA update due by the 10^th of each month. MAJCOM/DRU SCOs (or for AFLCMC and SMC, the SCCOs) are required to ensure UCA data is current in the reporting tool. AFRCO will provide the information directly to the DAS(C)/ADAS(C), as appropriate. SAF/AQC will consolidate the UCA reports and submit a consolidated report to OUSD (AT&L)/DPAP no later than April 30 and October 31 of each year.

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SUBPART 5317.7 — INTERAGENCY ACQUISITIONS: ACQUISITIONS BY NONDEFENSE AGENCIES ON BEHALF OF THE DEPARTMENT OF DEFENSE

5317.770 Procedures

See AFI 65-116 and MP5317.770 for procedures on reviewing and approving orders placed for supplies and services under non-DoD contracts, either through direct or assisted acquisition.

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5318.201 Contingency Operations

(b) Micro-purchase threshold. For delegation of HCA responsibility regarding micro-purchases of supplies or services to be used in support of a contingency operation, see MP5301.601(a)(i).

(c) Simplified acquisition threshold. For delegation of HCA responsibility regarding an increase in simplified acquisition threshold, see MP5301.601(a)(i).

(1) Selection, appointment, and termination of appointment. Requirements for the selection, appointment and termination of CCOs are described in 5301.603 and MP5301.603.

5319.201(d)(10)(B) SB specialists/PCRs must be included early in the acquisition planning process. SB specialists are required to review all acquisitions expected to exceed $10,000 (to include awards against GSA instruments but excluding awards under the Small Business Innovation Research/Small Business Technology Transfer Programs). Document review on the DD Form 2579, Small Business Coordination Record. Except for AFMC and SMC, forward a copy of all completed DD Forms 2579 in excess of $1,000,000 to the applicable MAJCOM/DRU Director of Small Business prior to convening an Acquisition Strategy Panel or prior to finalizing the Acquisition Strategy if an ASP is not convened. In those instances where the SB specialist and the SBA/PCR are precluded from the review process due to security classification, the Contracting Officer must complete a DD Form 2579, Small Business Coordination Record, and the COCO must review and coordinate on the DD Form 2579.

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5319.505(d) When notified by the SBA that it has filed an appeal with the Agency Head, follow MP5319 to prepare an appeal file. Forward the appeal file through the MAJCOM/DRU SCO (or for AFLCMC and SMC, the SCCO) to SAF/SB to arrive in SAF/SB within ten workdays after receipt of the formal appeal.

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5319.810 SBA Appeals

When notified by the SBA that it has filed an appeal with the Agency Head, follow MP5319 to prepare an appeal file. Forward the appeal file through the MAJCOM/DRU SCO (or for AFLCMC and SMC, the SCCO) to SAF/SB to arrive in SAF/SB within ten workdays after receipt of the formal appeal.

5325.1001(a)(2)(iii) Conditions for use of FAR 52.215-2, Alternate III. Submit requests for agency head determinations following the format at FAR 25.1001(b), through the MAJCOM/DRU/AFRCO SCO (or for AFLCMC and SMC, the SCCO) to SAF/AQC.

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5325.7002-2(b)(1)(iv) When the Contracting Officer determines through market research, that an article or suitable substitute is not available from a domestic source, the Contracting Officer must submit a Domestic Non-availability Determination (DNAD). The DNAD must be submitted through the MAJCOM/DRU/AFRCO SCO (or for AFLCMC and SMC, the SCCO) to SAF/AQC for approval by the Secretary of the Air Force (nondelegable).

5325.7003-3 Exceptions

(b) When the Contracting Officer determines, through market research, that a specialty metal melted or produced in the United States or its possessions cannot be procured in satisfactory quality and sufficient quantity, and in the required form, as and when needed, submit a DNAD. The DNAD must be submitted through the MAJCOM/DRU/AFRCO SCO (or for AFLCMC and SMC, the SCCO) to SAF/AQC for approval by the Secretary of the Air Force (nondelegable).

(c) When a contractor or offeror submits a “Commercial Derivative Military Article-Specialty Metals Compliance Certificate” (DFARS 252.225-7010) for streamlined compliance for Commercial Derivative Military Articles (CDMA), the Secretary of the Air Force must determine that the item is a CDMA as defined at DFARS 252.225-7009 before using the rules for streamlined compliance for CDMA. The contracting officer must follow the procedures in DFARS 225.7003-3 and submit the CDMA D&F through the MAJCOM/DRU/AFRCO SCO (or for AFLCMC and SMC, the SCCO) to SAF/AQC for approval by the Secretary of the Air Force (nondelegable).

5328.305(d) Submit waiver requests to the SAF/AQC Labor Advisor, with an information copy to the MAJCOM/DRU SCO (or for AFLCMC and SMC, the SCCO).

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5328.370(b)(1) See MP5301.601(a)(i).

5330.201-5 Waivers

(a)(2) The DAS(C)/ADAS(C) is the CAS waiver authority. Submit CAS waiver requests through the MAJCOM/DRU/AFRCO SCO (or for AFLCMC and SMC, the SCCO) to SAF/AQC for OUSD(AT&L)/DPAP review and SAF/AQC approval, no later than 45 days before the anticipated contract award. Waiver requests must include all items listed in FAR 30.201-5(c) along with a determination required by DFARS 230.201-5(a)(1)(A)(2)

(e) MAJCOM/DRU SCOs (and for AFLCMC and SMC, the SCCO) must submit a consolidated annual report of exceptional case CAS waivers in the format required by DFARS PGI 230.201-5(e), or a negative report, to HQ AFMC/PKF no later than 15 October each year. HQ AFMC/PKF must consolidate all of the MAJCOM/DRU and SMC reports and submit a final report to SAF/AQCP no later than 8 November each year. SAF/AQC will submit the annual Air Force report to DPAP/CPIC. AFRCO will provide the information directly to the DAS(C)/ADAS(C), as appropriate.

5332.104 Providing Contract Financing

(a)(5) Report known adverse developments affecting a contractor or subcontractor to the contract administration office, other interested Government parties, and the MAJCOM/DRU/AFRCO SCO (or for AFLCMC and SMC, the SCCO). If there is an adverse development affecting a contractor receiving a bank loan guaranteed by the Air Force, progress payments, or advance payments, the contracting office must report the adverse development, its expected impact upon continued satisfactory performance under the contract, remedial actions taken to date (if any), and any recommendations for further action through the MAJCOM/DRU/AFRCO SCO (or for AFLCMC and SMC, the SCCO) to SAF/AQC.

(c)(2) The contracting officer must submit any unusual financing requests by a contractor to the MAJCOM/DRU/AFRCO (or for AFLCMC and SMC, the SCCO) contracting staff for consultation. If the MAJCOM/DRU/AFRCO SCO (or for AFLCMC and SMC, the SCCO) determines unusual financing is required, the SCO/SCCO must submit a memorandum outlining the pertinent facts together with a recommendation on the action to be taken through SAF/AQC to SAF/FMFAS no later than 30 days before the needed effective date of the proposed financing arrangement.

5332.202-1(b)(8) Authorization. The contracting officer must submit all commercial interim payment requests and commercial advance payment requests through the MAJCOM/DRU/AFRCO SCO (or for AFLCMC and SMC, the SCCO) to SAF/AQC for forwarding to SAF/FMFAS for review and approval. The request must include a staff summary sheet showing the appropriate level of approval with the following attachments: D&F, J&A (if applicable), background paper such as a Milestone Payment Plan that outlines the reason(s) for the request, and the proposed payment schedule. When SAF/FMFAS has determined the documentation is adequate, they will notify the Contracting Officer via email.

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5332.402(e)(2) The contracting officer must submit each advance payment request through the MAJCOM/DRU/AFRCO SCO (or for AFLCMC and SMC, the SCCO) to SAF/AQC for submission to SAF/FMFAS for review and approval. See MP5332.470 for processing advance payment requests.

5332.501-2(a)(3) The contracting officer must submit contractor requests for unusual progress payments through the MAJCOM/DRU/AFRCO SCO (or for AFLCMC and SMC, the SCCO) to SAF/AQC with a recommendation to approve or disapprove the request. SAF/AQC will forward all requests for unusual progress payments, whether recommended for approval or disapproval, to SAF/FMFAS with all pertinent data supporting the recommended action for approval and submission to OUSD(AT&L)/DPAP.

5332.501-3(a) When the estimated contract costs increase such that the estimate of the unusual progress payments increase $20 million or more over the approved unusual progress payment estimate, the contracting officer must notify SAF/FMFAS through their MAJCOM/DRU/AFRCO SCO (or for AFLCMC and SMC, the SCCO), with a courtesy copy to SAF/AQC.

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5332.607(a) When a request for deferment of a contract debt is received from a contractor, the contracting officer must forward the request for deferment to the MAJCOM/DRU/AFRCO SCO (or for AFLCMC and SMC, the SCCO). The SCO/SCCO must submit, on a priority basis, an evaluation of the contractor’s request with the necessary reporting information and recommendation through SAF/AQC to SAF/FMFAS.

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5332.703-2(a) Fiscal year contracts. See MP5332.7 on contract funding. See DFARS 204.7103 for guidance on considering severability when forming contracts and determining contract funding.

5333.103(d)(4) When an agency protest is denied, an offeror may request an independent review by the MAJCOM/DRU/AFRCO SCO (or for AFLCMC and SMC, the SCCO).

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5333.104(b) Protests before award

(1) Forward the determination and finding through the MAJCOM/DRU/AFRCO SCO (or for AFLCMC and SMC, the SCCO) to AFLOA/JAQ and, for approval, to SAF/AQC within seven days of the protest notification to SAF/AQC (see MP5301.601(a)(i)).

(c) Protests after award

(2) Forward the determination and finding through the MAJCOM/DRU/AFRCO SCO (or for AFLCMC and SMC, the SCCO) to AFLOA/JAQ and, for approval, to SAF/AQC within seven days of the protest notification to SAF/AQC (see MP5301.601(a)(i)).

(g) Notice to GAO

Forward the report through the MAJCOM/DRU/AFRCO SCO (or for AFLCMC and SMC, the SCCO) to AFLOA/JAQ and to SAF/AQC for signature and submission to GAO within fifty-five days of date of receipt of the GAO recommendations (see MP5301.601(a)(i)).

5333.105 Protests to the United States Court of Federal Claims (COFC)

The Commercial Law and Litigation Directorate of the Air Force Legal Operations Agency (AFLOA/JAQ) serves as the Air Force agency counsel to the Department of Justice (DoJ) for protests at the COFC and assists the assigned DoJ attorney in defending Air Force interests. The contracting officer must inform AFLOA/JAQ of any notice of protest at the COFC and provide support as requested by AFLOA/JAQ. Also notify the MAJCOM/DRU/AFRCO SCO (or for AFLCMC and SMC, the SCCO) and the supporting field legal office.

5333.170 Briefing Requirement for Protested Acquisitions Valued at $1B or More

Forward the briefing slide deck through the MAJCOM/DRU/AFRCO SCO (or for AFLCMC and SMC, the SCCO) to AFLOA/JAQ and to SAF/AQC for review within seven (7) days of the filing of the protest.

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5333.290(b) Prior to making a final decision on a claim or termination for default (including a termination for cause under FAR Part 12), the contracting officer must refer the proposed final decision to the cognizant legal office for legal advice, ADR suitability, and appropriate dispute resolution strategies. The contracting officer, with the assistance of the cognizant legal office, must seek review by AFLOA/JAQ of all proposed final decisions. At the same time, the contracting officer must provide SAF/GCR with any proposed final decision on a claim involving PEO programs, any proposed final decision on a claim greater than $500,000, or any proposed termination for default with estimated excess reprocurement costs greater than $500,000. The contracting officer or the referring person must promptly notify SAF/GCR and their MAJCOM/DRU/AFRCO SCO (or for AFLCMC and SMC, the SCCO) with all known information relating to any recommended termination for default.

(c) The contracting officer must use ADR to the maximum extent practicable to resolve an Air Force affirmative contract claim (such as defective pricing, liquidated damages, etc.) when unassisted negotiations reach an impasse as determined by the MAJCOM/DRU/AFRCO SCO (or for AFLCMC and SMC, the SCCO). The contracting officer must provide to AFLOA/JAQ, with a copy to SAF/GCR, any audit or other findings indicating Air Force entitlement to recovery greater than $500,000 where unassisted negotiations have reached an impasse, in order to develop a dispute resolution strategy. Government claims must be formally asserted [issuance of a Contracting Officer’s Final Decision (FAR 33.206)] within 6 years after the accrual of the claim.

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5333.291(b) If the contractor files an appeal with the ASBCA, the contracting officer must notify the MAJCOM/DRU/AFRCO SCO (or for AFLCMC and SMC, the SCCO) and forward to AFLOA/JAQ and the cognizant legal office a copy of any notice of appeal to the ASBCA, along with the envelope in which the notice was received. If the contractor files an appeal with the contracting officer instead of the ASBCA, the contracting officer must immediately notify AFLOA/JAQ of the date the appeal was received and forward to AFLOA/JAQ and the cognizant legal office a copy of the appeal and a copy of the envelope in which the appeal was received. The contracting officer must forward the original appeal and envelope to AFLOA/JAQ, which will then forward the appeal and envelope to the ASBCA, as necessary.

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5333.292(b) The contracting officer must notify the cognizant legal office and the MAJCOM/DRU//AFRCO SCO (or for AFLCMC and SMC, the SCCO) of any notice of appeal to the COFC. The cognizant legal office must forward a copy of the notice to SAF/GCR and AFLOA/JAQ.

5337.106 Funding and Term of Service Contracts

See DFARS 204.7103 for guidance on considering severability when forming Service contracts.

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5337.204 Guidelines for Determining Availability of Personnel

This approval has been delegated to MAJCOM/DRU/AFRCO Commanders and, within AFMC and SMC, to the Center Commanders.

5342.1503(a)(1) Individuals appointed to CPARS roles (Focal Point, Alternate Focal Point, Agency Point of Contact (APOC), Assessing Official, Assessing Official Representative, or Reviewing Official) must complete online instructor-led or onsite CPARS program office instructor-led training specific to their CPARS role(s) within 30 days of appointment. Class registration is available at https://www.cpars.gov/cpcbtdlf.htm and a list of classes by role is available at https://www.cpars.gov/webtrain_role.htm. Copies of each organization’s CPARS training certificates must be maintained by APOCs or Quality Assurance Program Coordinators (QAPC).

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(h)(3) APOCs for CPARS and their subordinate focal points are designated as Federal Awardee Performance and Integrity Information System (FAPIIS) Focal Points to register users and ensure timely and accurate reporting of required contract performance information into the FAPIIS module of CPARS. Guidance on FAPIIS data reporting is available in the FAPIIS User Manual.

5343.204-70-1(b) The MAJCOM/DRU/AFRCO SCO (or for AFLCMC and SMC, the SCCO) must provide notification to SAF/AQC 30 days prior to the issuance of an unpriced change order for a foreign military sale that does not adhere to the policies and procedures described in DFARS 243.204-70. The notification must include detailed rationale to support the determination. Any applicable special access program action must be forwarded, through secure program channels, to SAF/AQC.

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5343.204-70-7 Plans and Reports

The MAJCOM/DRU SCO (or for AFLCMC and SMC, the SCCO) must submit a monthly UCA update, including unpriced change orders by the 10^th of each month. The SCO/SCCO must ensure the data reported for unpriced change orders is current in the reporting tool. AFRCO will provide the information directly to the DAS(C)/ADAS(C), as appropriate. SAF/AQC will submit a consolidated report to OUSD (AT&L)/DPAP no later than April 30 and October 31 of each year.

5345.102(e)(4)(ii)(C)(1)(i) Forward the D&F for an ACAT I program through the MAJCOM/DRU/AFRCO SCO (or for AFLCMC and SMC, the SCCO) to SAF/AQC for processing to the CAE for approval.

5349.101(b) AFMC and SMC must maintain internal termination procedures. Except for AFMC and SMC, the MAJCOM/DRU/AFRCO SCO or command-appointed terminations contracting officer (TCO) must approve a termination for default or cause prior to a contracting officer taking the action. When requesting approval, the contracting officer must provide all relevant documents to include a chronology of key events, cure/show cause notices and responses thereto.

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5349.402-6(c) The contracting officer must provide copies of assessments of excess reprocurement costs through the MAJCOM/DRU/AFRCO SCO (or for AFLCMC and SMC, the SCCO) to AFLOA/JAQ.

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5349.501-70(a) The contracting officer must process requests to use DFARS 252.249-7000, Special Termination Costs, through the MAJCOM/DRU/AFRCO SCO (or for AFLCMC and SMC, the SCCO) to SAF/AQC (see MP5349).

(c) The contracting officer must forward a request for SAF/FM approval through their MAJCOM/DRU/AFRCO SCO (or for AFLCMC and SMC, the SCCO) and SAF/AQC prior to authorizing any increase in the Government's maximum liability under the clause. SAF/AQC will forward the request to SAF/FM.

5349.7001 Congressional Notification on Significant Contract Terminations

The contracting officer must submit the proposed Congressional notification through the MAJCOM/DRU/AFRCO SCO (or for AFLCMC and SMC, the SCCO) to SAF/AQC at least five workdays before the proposed termination date. The SAF/AQC action officer will forward the information to SAF/LLP. The contracting officer must not release the termination notice until Congress has been notified (see MP5349).

5349.7003(b)(2)(i) The contracting officer must submit the draft notification through the MAJCOM/DRU/AFRCO SCO (or for AFLCMC and SMC, the SCCO) to SAF/AQC as soon as the proposed termination/reduction is known. SAF/AQC will forward the notification to SAF/AQ for signature (see MP5349).

5350.103-5(a) All requests for relief and all related documents, certifications, correspondence, reports, files, and a proposed memorandum of decision must be forwarded through the MAJCOM/DRU/AFRCO SCO (or for AFLCMC and SMC, the SCCO) to the approving official. Follow MP5350.103-5 for processing requests for contract adjustments due to extraordinary contractual actions.

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5350.104-3(b)(1) Action on Indemnification Requests

Upon completion of all buying activity coordination, the contracting officer must forward the indemnification request through the MAJCOM/DRU/AFRCO SCO (or for AFLCMC and SMC, the SCCO) to SAF/AQC for staffing to the SECAF.

5352.201-9101(c) If resolution cannot be made by the contracting officer, the interested party may contact the ombudsman, [Insert names, addresses, telephone numbers, facsimile numbers, and e-mail addresses of Center/MAJCOM/DRU/AFRCO/SMC ombudsman/ombudsmen]. Concerns, issues, disagreements, and recommendations that cannot be resolved at the Center/MAJCOM/DRU/SMC ombudsman level, may be brought by the interested party for further consideration to the Air Force ombudsman, Associate Deputy Assistant Secretary (ADAS) (Contracting), SAF/AQC, 1060 Air Force Pentagon, Washington DC 20330-1060, phone number (571) 256-2395, facsimile number (571) 256-2431.
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3. Phase 2 Peer Reviews (prior to contract award)

a. In accordance with the SOP for Peer Reviews referenced in paragraph 1 above, the assigned SAF/AQC Action Officer must communicate with the DPAP/CPIC Peer Review program coordinator concerning the specific timing of the Phase 2 review. The contracting officer will upload the Final Price Negotiation Memorandum to the DoD Peer Review Portal and email a copy of the Final PNM to SAF/AQC. On a case-by-case basis, additional supporting documentation may be requested in support of the DoD review. The contract may not be awarded until disposition of any Peer Review recommendations.

4. Post-Award Peer Reviews of Service Contracts

The contracting officer must notify the cognizant SAF/AQC Action Officer of all Peer Reviews to be accomplished in accordance with DFARS PGI 201.170-3 at least 10 business days prior to the review.

** See HCA Matrix Attachment below.

MP5301.601-91 - Air Force Contracting Self-Inspection Program

1. Objective. The Air Force Self-Inspection program assesses compliance with federal laws, regulatory policies, and DoD and AF directives and instructions across the enterprise. It is also used to verify adequacy of contract preparation.

2. Self-Inspection Program. MAJCOM/DRU/AFRCO SCOs (or for SMC, the SCCO), will manage a self-inspection program, which includes both the assessment of individual contract files and the assessment of contracting management programs contained in the Contracting Self-Assessment Communicator (SAC) under AFI 90-201, located on the SAF/IG MICT Website. As a minimum, contracting offices must perform self-inspections of individual contract files on an annual basis.
For self-inspection of individual contract files reviewed after award, MAJCOM/DRU/AFRCO SCOs (or for SMC, the SCCO) may use the applicable sections of the on-line Reviewers Checklist; a comparable organizational checklist for post award reviews; the Air Force Contracting Self-Inspection Checklist; or any combination thereof. MAJCOM/DRU/AFRCO SCOs (or for SMC, the SCCO) will make this determination.

MAJCOM/DRU/AFRCO SCOs (or for SMC, the SCCO) will ensure corrective actions are implemented as a result of any self-inspection. Contracting offices must have a documented program for self-inspection, to include a process for closing resolved findings in a timely manner, ensuring an effective level of review necessary to close a finding, and integrating findings and resolutions into unit training.

3. Reporting. For the annual trend analysis, organizations are authorized to utilize trends found during the self-inspection process, clearance process, peer reviews, or contract committee reviews as the basis for their submissions. MAJCOM/DRU/AFRCO SCOs (or for SMC, the SCCO) shall use the Trend Analysis template.

The following are mandatory procedures (MP) for standardizing the Air Force (AF) contracting process regarding designation, assignment, and responsibilities of a Contracting Officer’s Representative and will be used when awarding supply contracts with cost reimbursement line items, services contracts or construction contracts. In accordance with DoDI 5000.72, DoD Standard for Contracting Officer’s Representative (COR) Certification, a Contracting Officer (CO) will designate a COR for all service contracts, including construction. However, a COR does not need to be assigned to a contract when the conditions of DFARS PGI 201.602-2 exist. The conditions are as follows: the contract will be awarded using the simplified acquisition procedures; the requirement is not complex; and the Contracting Officer (CO) documents the file, in writing, with the specific reasons why the appointment of a COR is unnecessary. The assignment of a COR is also not necessary when the CO retains surveillance (to include supply contracts with cost reimbursement line items), delegates surveillance to DCMA, A-E contracts, or for non-Advisory and Assistance Services Research and Development (R&D) contracts. CORs may be required for any other contract when the need for a COR is determined to exist by the Contracting Officer.

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1.4.1(b) The type of standard (i.e., Type A, B, or C), responsibilities identified for COR
performance, and qualifications, such as training and experience (i.e., technical and
agency specific), in accordance with Enclosure 5 of DoDI 5000.72, as well as any other
MAJCOM/DRU or CO/Quality Assurance Program Coordinator (QAPC) specified training that may be in place or required. See Enclosure 6 of DoDI 5000.72 for examples of COR Responsibilities and COR Certification Requirements;

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1.4.5 The CO shall perform, with participation of the COR and COR supervisor, a yearly administrative review of the COR's online file during the anniversary month of appointment, or more often, at the discretion of the CO.  The CO shall upload the COR File Annual Checklist to the CORT Tool, after the COR is designated, comprised of the minimum requirements of DFARS PGI 201.602-2(d)(vi), and contract and COR-related documents necessary for the effective discharge of COR duties and responsibilities.  The Checklist (available on the CORT Tool) shall guide the COR in populating the online COR File, and serve as the basis for the CO to judge the accuracy and completeness of the COR file during each review.      

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1.4.8.(n) Designate the COR (if required) as an Assessing Official Representation (AOR) supporting the CPAR process;

(o) Stipulate that the COR will be required to have access to the Synchronized Pre-Deployment & Operation Tracker (SPOT) (if required due to overseas deployment support); and

(p) Stipulate whether the COR will require access to the Enterprise Contract Manpower Reporting Application (eCMRA).

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1.4.9 Distribution of the fully executed COR designation must be made to the COR, COR Supervisor, Contractor and as applicable, the contract administration office and Property administrator. In addition, notification must be sent to the local Judge Advocate General office or Office of General Council immediately upon the appointment of a COR designated as an OGE Form 450 filer, and annually by January 1^st , a list of all CORs required to file OGE Forms 450.

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1.12 When the requiring activity requests termination of COR designation, the CO must terminate the COR designation in writing (use of the “Smart Form” in the CORT Tool is authorized). The termination of COR designation must be executed by the CO and acknowledged by the COR and COR supervisor, and uploaded in the CORT Tool. Include the signed Termination of COR Designation in the official contract file.

1.13 The CO must forward a copy of the fully executed Termination of COR Designation to the COR, COR Supervisor, Contractor, and as applicable, to the contract administration office(r).

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5.1 Train CORs and COR management [e.g., COR Supervisor, SDO, Functional Commanders/Directors (FC/FD)] on the contracting requirements associated with the quality assurance program and any MAJCOM/DRU/AFRCO/SMC procedures prior to contract award. See paragraph 1.5 herein.

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5.3 Monitor the inputs and use of the DoD CORT Tool for the assigned organization.   This requires registration, training, and designation as a local CORT Tool DA or Manager Role by all QAPCs.   DAs/Managers provide functional, not technical support, and provide for the continued deployment of the CORT Tool for new users and for the support of existing users in the local organization, by performing three categories of duties:

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5.3.1(b) Activate new roles (if designated as a DA) and added roles (only if a DA) after verifying proper completion of the automated DD2875, through the 'Role Activation' feature in the CORT Tool; and,

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5.3.2(b) Use Administrator or Manager privileges to research, troubleshoot, and advise on reported functional issues;

5. For ratification of unauthorized commitments equal to or greater than $30,000 of appropriated funds, the contracting officer must forward the file through the wing commander for review by the MAJCOM/DRU/AFRCO SCO. For SMC and AFMC organizations, forward the file through the wing commander or equivalent for review by the SCCO. For organizations that do not have a wing commander or equivalent, forward the file to the Center Technology/Functional Director for review. The contracting officer should include words substantially as follows:

1.1. Exemption. Procedures for the selection and appointment of Contingency Contracting Officers (CCO), annual CCO warrant review requirements, and termination of CCO appointments are set forth in AFFARS 5301.603 and this MP.

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2.2. Focal Points (FP). The MAJCOM/DRU/AFRCO SCO (or for AFLCMC and SMC, the SCCO) must designate a FP to oversee the warrant process as outlined in this MP. FPs may also be designated at subordinate contracting offices and delegated warrant-related responsibilities as appropriate, including Air Force Contracting Officer Test (COT) proctor responsibilities. All FPs must be designated in writing. FPs must submit the Warrant Process Focal Point Designation to the MAJCOM/DRU/AFRCO warrant process focal point, who will maintain it on file.

Warrant process FPs who have been designated as COT proctors must upload the digitally signed Warrant Process Focal Point Designation and the COT Statement of Security and Standards to the COT SharePoint web site in order to receive access to proctor areas of the SharePoint.

HQ AFMC/PK maintains the COT SharePoint site. The MAJCOM/DRU/AFRCO SCO (or for AFLCMC and SMC, the SCCO) FP must immediately notify HQ AFMC/PK when a COT proctor departs or is replaced.

2.2.1. AF CO Warrant Tracking Tool. The MAJCOM/DRU/AFRCO SCO (or for AFLCMC and SMC, the SCCO), must designate a FP to oversee the Warrant Tracking Tool. This FP obtains view/add/delete access to the Warrant Tracking Tool by submitting a copy of their Warrant Process Focal Point Designation to SAF/AQCI Workflow. FPs must request training on use of the AF Contracting Officer (CO) Warrant Tracking Tool by contacting SAF/AQCI Workflow, and they are responsible for entering data into the tool for all COs (including CCOs), tracking and managing contracting officer appointments, uploading SF1402s, and updating the tool based on PCSs, transfers to non-CO positions, resignations, retirements, end of CCO assignment, warrant transfers, suspensions, terminations, and administrative changes to warrants.

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2.4. Modifying Warrant Limitations. A request to modify limitations stated on the SF1402 must be processed as a new appointment in accordance with this MP. However, warrant testing and meeting a warrant board, once successfully accomplished, must not be required except:

-- A candidate for an unlimited warrant, who previously met a warrant board for a limited warrant, must meet a subsequent warrant board prior to obtaining an unlimited warrant. The board will include members and scenario-type questions as required by 3.5 below;

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2.6.2. The losing appointing authority will terminate the warrant upon the employee’s departure and the gaining appointing authority will process a new Contracting Officer Appointment/Warrant Eligibility Transfer/Termination Request template prior to issuance of a new SF1402 to complete the warrant transfer process. However, warrant eligibility does not guarantee immediate appointment (e.g., the appointing authority determines time is needed for the individual to become familiar with new workload responsibilities and organizational procedures).

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2.7. Grandfathering Contracting Officers. COs (including Purchasing Agents in the GS-1105 series) are not required to be tested, re-boarded or reappointed in accordance with these procedures to retain their existing appointments held prior to the establishment of this MP. However, those grandfathered COs with limited warrants of less than $5M must pass the COT and meet the warrant board outlined in 3.5 in order to be eligible for a new warrant of $5M or more or an unlimited warrant.

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2.9. Biennial Warrant Validations. The appointing authority or designee must review all warrants biennially after January 2012 to validate their necessity and terminate those deemed unnecessary. A record (hard copy or electronic) of these warrant validation results must be maintained.

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2.10.1. The MAJCOM/DRU FP (or for AFMC, the lead FP) must immediately notify HQ AFMC/PK upon discovery of an incorrect or incomplete reference or incorrect answer, or a suspect question (evidenced by the percentage of incorrect answers selected) or test score challenges/validation efforts.

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3.2. Compliance Review. The completed template must be submitted to the FP, who must review it to validate compliance with FAR 1.603, as supplemented. The FP must affirm compliance by signing the Contracting Officer Appointment/Warrant Eligibility Transfer/Termination Request or CCO Appointment/Termination Request template in the space provided. Additional management reviews or endorsements on the completed template are at the discretion of the appointing authority.

3.3. Air Force Contracting Officer Test. Upon being nominated, candidates for warrants above the simplified acquisition threshold (SAT) must successfully complete the four-hour time-limited, open book (see paragraph 3.3.5 below) COT to assess contracting knowledge and research ability. Assistance to a candidate taking the COT by another individual or group is not permitted except that which is required to provide reasonable accommodation to an employee as documented on the Contracting Officer Appointment/Warrant Eligibility Transfer/Termination Request template.

3.3.1. The COT proctor will generate the COT, schedule and designate/secure an appropriately equipped testing environment/location away from the candidate’s assigned workstation and notify the candidate. COT proctors must review testing procedures with the candidate(s), prior to administering the COT, using the COT Instructions to Test Takers Presentation available on the COT SharePoint website. The proctor must be present during the entire exam.

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3.3.3. The COT proctor must proctor the COT to verify the candidate’s completion of the COT according to the specific directions of this MP and the Air Force Contracting Officer Test Administrator and User Guide.

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3.3.5. During COT administration, open book limits candidates to use of electronic regulations available on the Hill AFB FARSite and published copies of the FAR and DFARS that a candidate may take into the testing location. Notes and/or electronic devices are not permitted to be taken into the testing location. Use of email, instant messaging, or any other form of electronic communication is prohibited during COT administration.

3.3.6. A minimum score of 85% is required to pass the COT and be eligible for a warrant; however, a passing score does not guarantee a CO appointment. As the COT is pass/fail, the specific score attained will be provided only to the candidate.
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3.3.7. In addition to the correct answer, the candidate must also cite the single complete reference (e.g., FAR 15.402(a)(2)(ii)(B)), in which the correct answer is located, to the Part, Subpart, Section, or Subsection level, as applicable, and add the paragraph (e.g., (a)) when applicable, in order to earn two points. If the candidate answers the question correctly but the reference incorrectly, only one point is granted. If the candidate answers the question incorrectly, but the reference correctly, the candidate will not receive any points, as this indicates a failure to understand the regulation.

3.3.8. The COT will be automatically scored; however, the COT proctor must validate incorrect references for any challenged question, and must manually adjust the score, if adjustment is merited and if the adjustment will result in a passing score instead of a failing score. Validated challenged questions or references will not be used to change/increase a passing score, but if validated would be used to update the COT. The COT proctor must notify the SCCO/SCO lead warrant process FP, who will notify HQ AFMC/PK when specific question and/or database maintenance is required as set forth in paragraph 2.10. If the proctor manually adjusts a COT score, the proctor will immediately complete the COT Question Update Request and send it to their SCCO/SCO warrant process FP (or for AFMC, the lead FP), who will review, and if concurring, will digitally sign the request, which will automatically notify HQ AFMC/PK of the request. Proctors shall not grant credit unless they notify AFMC/PK per this section and 2.10.1. The request must include any validated incorrect reference, along with a full explanation of why the candidate’s proposed reference is completely correct in accordance with this MP and the COT pre-test PowerPoint instructions to test takers. The COT proctor must generate, sign, and date a COT Certificate of Completion indicating successful completion of the COT and provide the original to the candidate. The COT proctor must also annotate successful COT completion on the candidate’s Contracting Officer Appointment/Warrant Eligibility Transfer/Termination Request template in the space provided.

3.3.9. A candidate who fails the COT may retake it at the next offering, if authorized by their immediate supervisor, subject to space availability. If the candidate fails to pass the COT on a second attempt, a six month waiting period applies before retaking the COT. The appointing authority may waive the waiting period when appropriate.

3.3.10. An individual may take the COT for “practice” a maximum of once per quarter if authorized by their immediate supervisor, subject to space availability. The COT proctor will not generate a COT Certificate of Completion for an individual who attains a passing score on a practice test. If the individual is subsequently nominated for a warrant which requires passing the COT, the individual must, at that time, successfully complete the COT, per paragraph 3.3. In no circumstances may a practice test be used as the basis for a warrant.

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3.4. Limited Warrants. Limited warrants may be issued for any monetary threshold depending upon organizational needs (see Note below) and the qualifications and capabilities of the candidate. Limited warrants may be issued for specific functions (e.g., contract closeout, defective pricing actions, and funding actions) if AFFARS Parts 5301 and 5318 requirements are met. Successful completion of the COT signifies eligibility for a limited warrant above the SAT but less than $5M. The COT is optional for limited functional warrants (see paragraph 3.3.11) unless required by local procedures. Use of a formal warrant board for limited warrants of less than $5M, and/or limited functional warrants, is authorized for inclusion in local procedures. Dollarized warrant limitations apply to the value of the instant contract action the contracting officer is executing.

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3.5.4. The FP must schedule the warrant board and notify all participants of the time and location of the board, and maintain a permanent record of the proceedings (i.e., identity of board participants, questions posed, assessment of candidate responses, and board recommendations) and may serve as the board recorder.

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3.5.6. The warrant candidate must answer and/or discuss in depth no fewer than five scenario-type questions -- situations that COs may face in the environment they will be using their warrant. At least one scenario question must encompass pricing and fiscal law issues. The board will assess the ability of the prospective CO to analyze a situation and offer problem resolution and sound business advice, as well as the candidate’s overall poise during the board process.

3.5.7. At the conclusion of the board, the members will deliberate and provide a recommendation to the board chairperson/appointing authority on the requested appointment

4. Appointing Contracting Officers.

4.1. Certificates of Appointment. The FP prepares the SF1402, Certificate of Appointment. Warrant dollar limitations, CCO designation, and any other limitations on the scope of authority must be clearly specified on the face of the SF1402 in the space provided. Appointment certificates must be serially numbered and logged. The FP must enter the appointment number, and obtain the appointing official’s signature and the date the appointment in the spaces provided on the SF1402 and on the candidate’s Contracting Officer Appointment/Warrant Eligibility Transfer/Termination Request template.

4.1.1. Air Force Contracting Officer Warrant Tracking Tool Nomenclature. The appointment number nomenclature shall be: Organization-FY-XXXX. The first character designation is the organization. The middle two characters for “FY” denote the fiscal year when the warrant is issued. The FP shall obtain the last four digits of the appointment number from the identification (ID) field of the Air Force Contracting Officer Warrant Tracking Tool (AFCOWTT). For example, in FY14 an ID field number of 2499 would yield an appointment number of AFMC-14-2499 for AFMC; or SMC-14-2499 for SMC. (Note: The first character designation is organization dependent.)

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6. Terminating Appointments. The initiator of a warrant termination (normally the supervisor of the CO), must request termination of a warrant whether for cause, reassignment or employment termination using the Contracting Officer Appointment/Warrant Eligibility Transfer/Termination Request template (or the CCO Appointment /Termination Request template, as applicable). A warrant must be terminated when the need for the warrant is no longer present or the conditions for the warrant no longer exist, always upon the departure of the CO from a MAJCOM/DRU. A termination request should be submitted by the initiator at least 14 days prior to the requested termination date, and termination of appointment should be accomplished by completing Section I of the CO’s Contracting Officer (CO) Appointment/Warrant Eligibility Transfer/Termination Request. The completed/signed template effecting termination of the appointment must be returned to the FP for file retention (hard copy or electronic).

3.1. Multi-functional Independent Review Team (MIRT). The MIRT is formed at the beginning of each competitive acquisition with membership approved by the CAA. When DAS(C) or ADAS(C) is the CAA, AQC will rely on the MIRT appointed by the MAJCOM/DRU/AFRCO SCO (or for AFLCMC and SMC, the SCCO). The CAA may use existing Independent Review Teams, peer reviews, Acquisition Center of Excellence (ACE) established review teams, or other established processes to satisfy this requirement. ^{Note 1} To promote consistency, it is desirable that the same MIRT members participate in each critical decision point review for the duration of the acquisition unless otherwise approved by the CAA. The members of MIRTs must not be members of the source selection/competitive acquisition team. The team must be comprised of government personnel, to the maximum extent practicable.

1. Business Clearance Approval for Non-Competitive Actions

a. The Contracting Officer must submit notifications to SAF/AQC thirty days prior to the anticipated Business Clearance Session with the DAS(C)/ADAS(C). No later than 10 business days prior to the desired Business Clearance Session, the Contracting Officer shall forward the following documents through the MAJCOM/DRU SCO (or for AFLCMC and SMC, the SCCO) to SAF/AQC:

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c. The Contracting Officer shall submit a revised Business Clearance Approval document for DAS(C)/ADAS(C) approval, prior to concluding negotiations, when changes to the original negotiation range or parameters that were set forth on the approved Business Clearance Approval document are required. Submit the documents through the MAJCOM/DRU SCO (or for AFLCMC and SMC, the SCCO) to SAF/AQC for approval. Negotiation offers that exceed the approved negotiation range or parameters may not be made until a revised negotiation range or parameters are approved.

2. Business Clearance for Competitive Actions

a. For competitive actions that meet the criteria for DAS(C)/ADAS(C) business clearance approval, the MAJCOM/DRU SCO (or for AFLCMC and SMC, the SCCO) must request that the Multi-Functional Independent Review Team (MIRT) include a member from SAF/AQC. Submit requests for MIRT member to SAF/AQCP.

b. The Contracting Officer must submit notifications to SAF/AQC thirty days prior to the anticipated Business Clearance Session with the DAS(C)/ADAS(C). No later than 10 business days prior to the desired Business Clearance Session, the Contracting Officer shall forward the following documents through the MAJCOM/DRU SCO (or for AFLCMC and SMC, the SCCO) to SAF/AQC:

MP5303.104-5(b) In addition to the parties identified at FAR 3.104-5(b), if the source selection authority is the MAJCOM/FOA/DRU/CC or CV, the disqualification notice must be coordinated through the MAJCOM/FOA/DRU JA and the MAJCOM/DRU/AFRCO SCO (or for AFLCMC and SMC, the SCCO). The notice must include the items at FAR 3.104-5(b) and the following:

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MP5303.602 Exceptions

The MAJCOM/DRU/AFRCO SCO (or for AFLCMC and SMC, the SCCO) should review each contract action to ensure no viable alternatives exist and that every effort is made to avoid any conflict of interest between the employees' interests and their government duties. Requests must address the following:

1. Objectives. The objective of the Air Force Competition and Commercial Advocacy Program is to promote and support full and open competition and commercial practices to the maximum extent possible. The procedures below define how the Air Force will manage the Air Force Competition and Commercial Advocacy Program and the associated reporting requirements. In addition to the requirements at FAR 6.501, the MAJCOM/DRU/AFICA (OL-supported MAJCOM)/AFRCO/SMC and any subordinate Competition and Commercial Advocate(s) must:

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1.3. Have direct access to the MAJCOM/DRU/AFRCO/SMC commander on matters relating to competition, the acquisition of commercial items and services, and must not have duties or responsibilities inconsistent with Competition and Commercial Advocate duties and responsibilities.

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2.2. Promote commercial practices and competition in acquisition programs managed by their MAJCOM/DRU/AFRCO/SMC. Identify, track, and follow-up on actions to remove impediments to commercial practices and competition. Seek to improve the overall competitive performance, including effective competition*, and increase the use of commercial practices by overcoming barriers such as defining requirements, policies, procedures, and decisions that restrict competition and limit their applicability. SAF/AQC developed a web based tool for development of the MAJCOM/DRU/SMC contracting competition report and to monitor quarterly competition performance.

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2.5. The Competition Advocate General will establish MAJCOM/DRU/SMC competition and effective competition goals using the OUSD (AT&L) DPAP assigned goal for the Air Force as a baseline. The MAJCOM/DRU/AFICA (OL-supported MAJCOM)/SMC Competition and Commercial advocate may assign subordinate competition and effective competition goals as necessary to ensure achievement of assigned goal.

2.6. Track and report on progress in achieving the MAJCOM/DRU/SMC competition and effective competition goals.

2.7. Track and report the use of fair opportunity and the achievement of effective competition on task and delivery orders written against multiple award contracts for the MAJCOM/DRU/ SMC.

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2.12. The MAJCOM/DRU/AFICA (OL-supported MAJCOM)/SMC Competition and Commercial Advocate must ensure operational contracting Squadrons/Flights have access to an Installation/Center/Wing Competition and Commercial Advocate.

2.13. Establish a competition and commercial advocacy program for activities within the MAJCOM/DRU/SMC. The activities’ Competition and Commercial Program must meet the oversight and management and reporting requirements identified throughout this MP.

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3.1. MAJCOM/DRU/AFICA (OL-supported MAJCOM)/AFRCO/SMC Competition and Commercial Advocate Appointments.


3.1.1. MAJCOM/DRU/AFRCO/SMC Commanders must nominate a Competition and Commercial Advocate and alternate to the Competition Advocate General. The AFICA (OL-supported MAJCOM Director of Contracting or civilian deputy) must be the individual nominated to be the primary Competition and Commercial Advocate for the MAJCOM they support (see paragraph 1.2). Submit the nomination package to the SAF/AQCP Competition POC and include, at a minimum, the following information:

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3.1.2. The Competition Advocate General will appoint primary MAJCOM/DRU/AFICA (OL-supported MAJCOM)/AFRCO/SMC Competition and Commercial Advocates and alternates via certificate.

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3.2.1. The Installation/Center/Wing Commander must nominate the Installation/Center/Wing Competition and Commercial Advocate or alternate (see paragraph 1.2) using the nomination package referenced in paragraph 3.1.1, and forward the package to the MAJCOM/DRU/AFICA (OL-supported MAJCOM) Competition and Commercial Advocate.

3.2.2. The MAJCOM/DRU/AFICA (OL-supported MAJCOM) Competition and Commercial Advocate must appoint the Installation/Center/Wing Competition and Commercial Advocate or alternate via appointment memo. The MAJCOM/DRU Competition and Commercial Advocate must return the signed appointment memo to the Installation/Center/Wing Commander for presentation to the Competition and Commercial Advocate.

3.2.3. The names and telephone numbers of the Installation/Center/Wing Competition and Commercial Advocate, the MAJCOM/DRU/AFICA (OL-supported MAJCOM)/SMC Competition and Commercial Advocate, and the Air Force Competition Advocate General must be displayed on a poster template in a prominent location in each unit.

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4.1. In accordance with paragraph 4.1.2, MAJCOM/DRU/AFICA (OL-supported MAJCOM)/SMC Competition and Commercial Advocates must prepare and submit a consolidated annual competition and commercial report to the Competition Advocate General by 15 December of each calendar year, unless directed otherwise.

4.1.1. The consolidated MAJCOM/DRU/SMC competition and commercial report must contain the narrative information requested by the Competition Tool or other information source identified for completion. The report must be based on the data obtained from the Standard Competition reports and any necessary ad hoc reports from the Federal Procurement Data System-Next Generation (FPDS-NG) database. The data is not to be modified for reporting purposes unless the adjustment is annotated and justified.

1.3. Applicability. This MP must be used in conjunction with FAR Part 15, as supplemented, to include the DoD Source Selection Procedures, related law, regulation, and policy. This MP applies to all negotiated, competitive acquisitions using FAR Part 15 procedures regardless of the approach taken within the best-value continuum.

Acquisitions exempted in the DoD Source Selection Procedures, paragraph 1.3., need not comply with this MP. Deviations from this MP must be forwarded for approval through the MAJCOM/DRU/AFRCO SCO (or for SMC, the SCCO) to SAF/AQC.

A request for waiver to any portion of the DoD Source Selection Procedures must be forwarded through the MAJCOM/DRU/AFRCO SCO (or for SMC, the SCCO) to SAF/AQC for review and processing to the Director, Defense Procurement and Acquisition Policy.

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1.4.1.1. NOTES: 5. The SSA is the Center Commander/Wing Commander/PEO or MAJCOM/DRU/AFRCO director-level individual who is responsible for the requirement unless delegated in accordance with Note 2 for acquisitions below $100M or Note 3 for acquisitions $100M and above.

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4.9. Templates: A comprehensive collection of tailorable templates is provided below.

● Abstract of Proposals/Quotations (Negotiated Procurement)

● Source Selection Documentation Templates

○ Client Authorization Letter
○ Delegation of Source Selection Authority (SSA)
○ Past Performance Questionnaire (Sample 1)
○ Past Performance Questionnaire (Sample 2)
○ Past Performance Questionnaire (Sample 3)
○ Section L - Lowest Price Technically Acceptable (LPTA)
○ Section L - Past Performance Information
○ Solicitation Cross Reference Matrix
○ Source Selection File Checklist
○ Source Selection Plan
○ Subcontractor Consent Letter
○ Verification of Correspondence Going to Offeror

● Source Selection Evaluation Board (SSEB) Templates

○ Rating Team Worksheet (Methodology 1)
○ Rating Team Worksheet (Methodology 2)
○ Rating Team Worksheet (PPT)
○ Tradeoff Technical Evaluator Template
○ LPTA Technical Evaluator Template
○ Tradeoff Subfactor Chief Template
○ LPTA Subfactor Chief Template
○ Evaluation Notice (EN)

● Past Performance Evaluation Team Documents

○ Relevancy Template
○ Tradeoff Performance Quality Template
○ LPTA Performance Quality Template
○ Business Relationship Template
○ Past Performance Information Template
○ Tradeoff Past Performance Confidence Assessment Template
○ LPTA Past Performance Evaluation Template
○ Performance Confidence Rating Evaluation

● Cost/Price Evaluation Team Document

○ Cost/Price Template

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6.2 Responsibilities of the MAJCOM/DRU/AFRCO Senior Contracting Officials (SCO) and the AFLCMC and SMC Senior Center Contracting Officials (SCCO)

3.d. If the data is not provided by the requested date or, if applicable, the agreed-to-date, and an acceptable resolution cannot be achieved, the contracting officer must elevate the issue to appropriate senior contracting management for both the Government and the contractor until an appropriate resolution is reached. The contracting officer must document the outcome of the elevation process in writing to include any revised dates for receipt of requested data/documentation. See the Air Force Streamlining Techniques for Pricing Major Sole Source Proposals guide for a recommended elevation process.

3. Contract Audit Follow-Up (CAFU) requirements for DCAA audit reports:

a. MAJCOM/DRU SCO and AFLCMC and SMC SCCO RESPONSIBILITIES: SCOs/SCCOs must –

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(i)(d) Ensure that the MAJCOM/DRU/SMC semi-annual CAFU status report is prepared in accordance with these procedures using the web-based CAFU tool and User’s manual located on the Defense Contract Management Agency (DCMA) website. When the security classification of a contract or an audit precludes the use of the DCMA website, MAJCOM/DRU SCOs (or for SMC, the SCCO) must seek approval from HQ AFMC/PKF to use alternate means of reporting.

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c. TRACKING OF AUDIT REPORTS: Contracting activities must track all contract audit reports. Tracking of non-reportable audits may be accomplished using records maintained in the contract file or in the CAFU on-line system. The designated focal point at each Air Force contracting activity should maintain contract audit follow-up information on a current basis. The audit tracking information will normally be managed centrally at MAJCOM/DRU headquarters (except for HQ AFMC and SMC), where this tracking will occur at the field activity). For auditor-determined final, indirect cost rate reports, a report is considered received for follow-up tracking purposes when it is forwarded by the auditor to the cognizant Administrative Contracting Officer (ACO) for resolution and disposition.

d. REPORTING OF AUDIT REPORTS: Reportable audits are identified in the Glossary of DoDI 7640.02. The information to be reported on each audit is identified in Enclosure 4 of the same regulation. MAJCOM/DRU/SMC semi-annual status reports will be automatically transmitted using the on-line CAFU system. The reports must cover the semi-annual periods ending 31 Mar and 30 Sep and must be completed in the on-line CAFU system no later than the end of the reporting period. If there are no audits, a negative report must be prepared and submitted to HQ AFMC/PKF. All activities must make every possible effort to ensure the completeness and accuracy of their semi-annual reporting submission. Special attention should be focused on ensuring the most accurate data is submitted on any audit listed as unresolved and over 6 months old.

(a) Headquarters Air Force (HAF) organizations that receive submissions that are considered unsolicited proposals (UP) as defined at FAR 2.101 and described in FAR 15.603(c) must forward them to SAF/AQC for disposition. SAF/AQC will forward the submission to the proper Air Force MAJCOM/DRU/AFRCO/SMC contracting unit to evaluate and process the proposal.

(1) Unless otherwise directed by SAF/AQC, the cognizant point of contact responsible for receipt and disposition of UPs shall provide the Air Force’s response to offerors. MAJCOMs/DRUs/AFRCO/SMC, and subordinate contracting units are considered points of contact for UPs received at their respective base/activity.

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(b)(2) Notify the MAJCOM/DRU/AFRCO SCO for any UP that requires command-wide consideration.

MP5317.502-2(b) The Economy Act also applies for direct acquisitions by Air Force contracting officers ordering from non-DOD contracts when no other specific statute authorizes the order. In accordance with AFI 65-116, the requiring official will contact the assisting agency to determine whether the Economy Act or a specific authority applies. When the assisting agency has a specific statutory authority, follow AFFARS 5317.770.

2. c. The DAS(C) may require the MAJCOM/DRU SCO (or for AFLCMC and SMC, the SCCO), and any members of the definitization team, to brief the appropriate HAF staff on the status of any UCA not definitized within 180 days of issuance. For any delays in the definitization schedule, contracting officers must document the contract file with the justification to include the revised definitization milestone schedule.

MP5317.770 Procedures

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(c) In accordance with DFARS 217.770, when the amount of the order exceeds the simplified acquisition threshold, a Determination and Finding (D&F) is required. See AFI 65-116 for a sample Interagency Acquisition D&F; requesting and supplying activity determinations are signified by signing a support agreement (blocks 8 and 9 on DD Form 1144) and no further written D&F is required for agreements between DoD activities.

2.a. Individual DNADs

When a contractor asserts that a domestic item identified at DFARS 225.7002-1 is not available, a DNAD is required; the DNAD must be coordinated through the MAJCOM/DRU/AFRCO SCO (or for AFLCMC and SMC, the SCCO) and SAF/AQC before submission to the Secretary of the Air Force (SecAF) for approval. The SecAF may grant a DNAD if compliant items, identified at DFARS 225.7002-1, of satisfactory quality and sufficient quantity, and in the required form, cannot be procured at U.S. market prices as and when needed. This approval authority is not delegable. This exception should not be read to require that the compliant material/item must be totally unavailable (i.e., cannot be obtained at any cost). There is some cost limit that should be recognizable by a Contracting Officer, and that a reasonable person would agree, makes the material/item effectively “unavailable.”

b. Class DNADs

Contracting Officers may continue to use OUSD (AT&L) approved class DNADs that cover food, clothing, fabrics, and hand or measuring tools for new contracts if the DNAD was signed by the Undersecretary of Defense (OUSD) (AT&L) or by a Service Secretary. The OUSD (AT&L) DNADs currently available for reciprocal use are posted on the DCMA website. If a class DNAD is used, the Contracting Officer must prepare a Determination and Finding (D&F) approved by the MAJCOM/DRU/AFRCO SCO (or for AFLCMC and SMC, the SCCO). This approval may not be further delegated. The Contracting Officer must obtain legal review to support the determination.

2. Applicability of Commercial Derivative Military Articles (CDMA) to Specialty Metals

When a program office concludes that an item to be delivered under a prime contract is a commercial derivative military article (as defined at DFARS 252.225-7009) and the prime contractor provides the certification required at DFARS 252.225-7010, the Contracting Officer must prepare a CDMA D&F and coordinate the effort through the MAJCOM/DRU/AFRCO SCO (or for AFLCMC and SMC, the SCCO) and SAF/AQC for submission to the Secretary of the Air Force (SecAF) for approval. This approval authority is not delegable.

3. DNAD Exception

When a program office concludes that domestically melted or produced specialty metal cannot be procured (as described in DFARS 225.7003-3(b)(5)) to support the production of a particular end item or component, the Contracting Officer must prepare a DNAD D&F for specialty metals. The contracting officer must coordinate the effort through the MAJCOM/DRU/AFRCO SCO (or for AFLCMC and SMC, the SCCO) and SAF/AQC for submission to the SecAF for approval. The SecAF may grant a DNAD for an individual contract if a compliant specialty metal of satisfactory quality and sufficient quantity, and in the required form, cannot be procured as and when needed at a fair and reasonable price. This approval authority is not delegable. A Class DNAD requires the approval of the USD(AT&L).

(1) The responsible contracting officer must compile the advance payment request package in accordance with FAR 32.4 and DFARS 232.4 and submit it to the MAJCOM/DRU SCO (or for SMC and AFLCMC, the SCCO) for coordination. The SCO/SCCO must submit the request through SAF/AQC workflow. SAF/AQC forwards the package to SAF/FMPA for review and approval. AFRCO will submit the request directly to the DAS(C)/ADAS(C), as appropriate.

(c) For solicitations funded by annual appropriations when the MAJCOM/DRU/AFRCO/SMC Requiring Activity Functional Commander/Director, Director of Contracting, and Comptroller jointly agree in writing to authorize the contracting office to issue solicitations when it is anticipated that the contract(s) will be funded, but funds are not yet available.

(a)(4) The contracting officer must send any communication to the GAO through AFLOA/JAQ with a courtesy copy to SAF/AQC and to the MAJCOM/DRU/AFMC Center/AFRCO/SMC focal point. Forward any inquiry received from an attorney representing a protestor or interested party to AFLOA/JAQ.

(5) The focal point is the designated individual at each MAJCOM/DRU/AFMC Center/AFRCO/SMC who receives communication from SAF/AQC concerning protests against Air Force solicitations or awards.

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(f)(1)(ii)(A) Corrective action should be accomplished pursuant to paragraph (g) below. A decision not to comply with a GAO recommendation for corrective action may only be made by SAF/AQC. Any recommendation not to comply with GAO’s corrective action recommendation must be coordinated with the focal point and forwarded through the MAJCOM/DRU/ AFRCO SCO (or for AFLCMC and SMC, the SCCO) to SAF/AQC and AFLOA/JAQ within 15 days of the date of the decision

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(g)(4) Reporting. Within five days of a decision to take corrective action (either voluntary or as recommended by the GAO), the contracting officer must provide a corrective action plan through their MAJCOM/DRU/AFRCO SCO (or for AFLCMC and SMC, the SCCO) to SAF/AQC and AFLOA/JAQ. The contracting officer must notify SAF/AQC and AFLOA/JAQ if there are any significant changes to the corrective action plan, if the corrective action will not be completed within 60 days, and when the corrective action is complete. The focal point should be copied on these messages.

The following mandatory procedures will be used when awarding services acquisitions unless the three conditions at DFARS PGI 201.602-2(v)(A) are met.

Mandatory Procedure

MP5301.601(a)(i)
Head of the Contracting Activity (HCA) Matrix

[ Revised June 3, 2016 ]

NOTE: Yellow-shaded blocks indicate retained HCA responsibilities or those that are non-delegable per the regulation listed in the “Reference” column.

Note 1: Responsibilities delegated to the SCCO may be performed by the AFICA OL Directors of Contracting when delegated by the HQ AFICA SCCO.

Note 2: Responsibilities delegated to the SCCO may be performed by the Directors of Contracting at Eglin AFB, Hanscom AFB, Hill AFB, and Robins AFB -- their Deputy Directors of Contracting, Assistant Director of Contracting, and the Technical Director/Assistant to the Director of Contracting.

Note 3: Authority to enter into, approve, or terminate Grants, Cooperative Agreements, and Other Transactions has been approved as shown below. This authority may be redelegated within the contracting functional chain of responsibility, in writing, under such terms, conditions, and limitations as may be deemed appropriate.