Policy Memo 2004-PK-005

MEMORANDUM FOR SEE DISTRIBUTION 23 Jun 04

FROM: HQ AFMC/PK

4375 Chidlaw Road, Room S208

Wright-Patterson AFB OH 45433-5006

SUBJECT: Interim AFMCFARS Change, Establishment of the 377 ABW as a

Direct Reporting Unit (DRU)

1. The attached interim change to the AFMCFARS is effective 1 Jul 04. It implements required changes to the AFMCFARS based on the 3 May 04 establishment of the 377 ABW as a DRU.

2. Please direct any questions regarding this matter to Rosanne Romanchek, HQ AFMC/PK, email: Rosanne.Romanchek@wpafb.af.mil, Commercial (937)257-7421/DSN 787-7421.

//signed//

THOMAS S. WELLS, SES

Director of Contracting

Attachment:

Interim AFMCFARS Change

DISTRIBUTION

AAC/PK

AEDC/PK

AFFTC/PK

AFOSR/PK

AFRL/PK

AFRL/HEK

AFRL/IFK

AFRL/MNK

ASC/PK

ASC/PKW

CPSG/RMK

DET 1 AFRL/PK

DET 8 AFRL/PK

ESC/PIW

ESC/PIH

ESC/PK

MSG/PK

OC-ALC/PK

OO-ALC/PK

OO-ALC/PKL

SSG/PK

38 EIG/PK

377 CONS/CC

WR-ALC/PK

ATTACHMENT

INTERIM AFMCFARS CHANGE

Effective 1 July 2004

PART 5301—FEDERAL ACQUISITION REGULATIONS SYSTEM

SUBPART 5301.3—AGENCY ACQUISITION REGULATIONS

5301.304 Agency control and compliance procedures.

5301.304-91 Use and approval of provisions/clauses not published in FAR Part 52.

Each Senior Center Contracting Official (SCCO) shall establish a system to ensure that provisions/clauses developed by the center and the center’s ABW contracting unit comply with the control and compliance procedures established in FAR Subpart 1.3 as supplements. For the 377 ABW, the contracting squadron commander has this responsibility.

5301.403 Individual deviations.

For Other Contracting, authority is redelegated to the SCCO, without power of further redelegation, to approve individual deviations from the FAR, DFARS, AFFARS, and this supplement. This authority applies to both the center and the center’s ABW contracting unit. For the 377 ABW, individual deviation approval authority is retained by the HQ AFMC Director and Deputy Director of Contracting.

5301.404 Class deviations.

(b)(ii) Approval authority for class deviations for Other Contracting is delegated to the HQ AFMC Director and Deputy Director of Contracting. Submit requests for FAR, DFARS, AFFARS, and AFMCFARS class deviations for Other Contracting through the SCCO to HQ AFMC/PKP for processing. For the 377 ABW, the contracting squadron commander shall forward class deviation requests to HQ AFMC/PKP for processing. Furnish local legal office coordination with the request.

SUBPART 5301.6—CAREER DEVELOPMENT, CONTRACTING AUTHORITY, AND RESPONSIBILITIES

5301.601 General.

(a)(i)(B) The AFMC Commander, as HCA for Other Contracting, delegates all delegable HCA authorities to the HQ AFMC Director and Deputy Director of Contracting and establishes these individuals as designees of the HCA when regulation provides authority to the HCA or designee. These authorities are redelegated to the SCCO for both the

center and the center’s ABW contracting unit. For the 377 ABW, these HCA authorities are retained by the HQ AFMC Director and Deputy Director of Contracting.

(a)(ii) The AFMC Commander delegates general contracting authority to the HQ AFMC Director and Deputy Director of Contracting. The HQ AFMC Director of Contracting redelegates this authority to the SCCO with power of further redelegation to both center and the center’s ABW contracting unit personnel. For the 377 ABW, general contracting authority is redelegated to the contracting squadron commander with power of further redelegation to ABW contracting personnel.

5301.602-2 Responsibilities.

(c)(i) The SCCO and the local staff judge advocate or servicing legal office shall establish legal review requirements for both center and the center’s ABW contracting unit. For the 377 ABW, all contracting actions of $500,000 or more require legal review. The contracting squadron commander may establish a lower threshold where appropriate.

5301.602-3 Ratification of Unauthorized Commitments

(b)(2)(A) For the 377 ABW, authority to ratify unauthorized commitments of $25,000 or less is delegated to the contracting squadron commander. This authority may not be redelegated except to the senior civilian in the 377 CONS when the contracting squadron commander is absent. Authority to ratify unauthorized commitments greater than $25,000 is retained by the HQ AFMC Director and Deputy Director of Contracting. Process ratification requests greater than $25,000 thru HQ AFMC/PKP.

5301.603 Selection, appointment, and termination of appointment.

5301.603-1 General.

(90) For both the center and the center’s ABW contracting unit, the SCCO is delegated authority to appoint contracting officers. This authority may not be redelegated except to the first contracting official in the contracting chain subordinate to the SCCO at geographically separated units (e.g., MSG, SSG) and AFRL detachments.

(91) For the 377 ABW, the contracting squadron commander is delegated authority, without power of further redelegation, to appoint contracting officers with limited warrants. The HQ AFMC Director and Deputy Director of Contracting retain authority to appoint 377 ABW contracting officers with unlimited warrants.

(92) Individuals with authority to appoint contracting officers shall establish procedures for the selection, appointment, and termination of contracting officers.

SUBPART 5301.90—CLEARANCE

5301.9001 Policy.

(b) The SCCO shall establish clearance procedures for both center and the center’s ABW contracting unit Other Contracting actions. For the 377 ABW, all contract actions of

$500,000 or more require an independent review; formal clearance procedures apply to actions of $5 million or more.

PART 5303--IMPROPER BUSINESS PRACTICES AND PERSONAL CONFLICTS OF INTEREST

SUBPART 5303.1--SAFEGUARDS

5303.104-4 Disclosure, protection, and marking of contractor bid or proposal information and source selection information.

(a) For Other Contracting, individuals within HQ AFMC are authorized access to contractor bid or proposal information and source selection information if needed to perform their official duties. SCCOs are authorized to designate persons or classes of persons allowed to access contractor bid or proposal information and source selection information as needed for both center and the center’s ABW contracting unit actions. For the 377 ABW, the contracting squadron commander is authorized to designate such persons or classes of persons.

5303.104-7 Violations or possible violations.

(a)(1) For Other Contracting, the contracting officer shall forward the information and documentation required by FAR 3.104-7(a)(1) to the SCCO. The SCCO may delegate this responsibility to no lower than the COCO for center contracting actions. For the 377 ABW, the contracting officer shall forward the information and documentation to the contracting squadron commander.

PART 5306—COMPETITION REQUIREMENTS

SUBPART 5306.5—COMPETITION ADVOCATES

5306.501 Requirement.

The following subordinate organizations are designated  "procuring activities" in AFMC:  Aeronautical Systems Center (ASC) and 311th Human Systems Wing (311th HSW) under ASC; Air Armament Center (AAC); Air Force Flight Test Center (AFFTC); Air Force Research Laboratory (AFRL) and Air Force Office of Scientific Research (AFOSR), Armstrong Research Site, Eglin Research Site, Phillips Research Site, Rome Research Site, and Wright Research Site under AFRL; Arnold Engineering and Development Center (AEDC); Electronic Systems Center (ESC) and 38th Engineering Installation Group (38th EIG), Standard Systems Group (SSG), and Materiel Systems Group (MSG) under ESC; Oklahoma City Air Logistics Center (OC-ALC); Ogden Air Logistics Center (OO-ALC); 377th ABW; Warner Robins Air Logistics Center (WR-ALC).

PART 5315—CONTRACTING BY NEGOTIATION

SUBPART 5315.4—CONTRACT PRICING

5315.404 Proposal analysis.

5315.404-70-90 AFMC policy and procedures for DD Form 1547, Record of Weighted Guidelines Method Application, RCS:DD-A&T(Q)1751.

(a) HQ AFMC/PKPC is the command focal point for weighted guidelines reporting. DD Form 1547s shall be prepared and reported using the web-based Weighted Guidelines (WGL) program found at https://www.wgl.wpafb.af.mil/wgl/defautl.asp. Each SCCO and the 377 ABW contracting squadron commander shall appoint a WGL Administrator at each geographic location. The responsibilities of the WGL Administrator are outlined in the WGL Administrator’s Guide which is available on the WGL website.
(b) See the AFMC Guide to Preparing DD-1547’s for additional information on how to analyze profit and prepare 1547’s. This guide is available through the URL link provided above.