AFFARS PART 5304 - Administrative Matters

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PART 5304 -
Administrative Matters

[ Revised October 3, 2017 ]

SUBPART 5304.1 — CONTRACT EXECUTION

5304.101 Contracting Officer’s Signature

Contracting Officers are required to sign all contract actions (either via wet signature or digital signature produced with a DoD Public Key Infrastructure certificate using a Common Access Card), ensure contractor signatures are obtained, and maintain signed contractual documents within the official contract file.

SUBPART 5304.4 — SAFEGUARDING CLASSIFIED INFORMATION WITHIN INDUSTRY

5304.402 General

(a) AFI 16-1406, Air Force Industrial Security Program, provides guidance for implementing the Air Force’s National Industrial Security Program. This instruction clarifies responsibilities and procedures for processing National Interest Determinations (NID).

(b) AFI 16-701, Management, Administration and Oversight of Special Access Programs, establishes responsibilities for the management, administration and oversight of Special Access Programs. This instruction provides additional guidance for processing AF Special Access Program NIDs.

5304.403 Responsibilities of Contracting Officers

(a) Upon receiving adequate written justification from the requesting program office or activity, the Contracting Officer reviews, validates, and processes the NID and associated written approvals, in accordance with Air Force instruction.

(b) The Contracting Officer shall maintain a copy of the approved program, project, or contract specific NID package in the contract file.

5304.404-90 Additional Contract Clauses

The contracting officer must insert the clause at 5352.204-9000, Notification of Government Security Activity and Visitor Group Security Agreements, in solicitations and contracts which require a DD Form 254 for performance on U.S. Government installations and overseas. The contracting officer may change the number of days specified in 5352.204-9000(a). If less than thirty days is used, coordinate with the security police activity.

SUBPART 5304.6 — CONTRACT REPORTING

5304.604 (2) Responsibilities

Immediately subsequent to each contract action, the contracting officer must print and sign the Contract Action Report (CAR) and place it in the contract file. The signed CAR provides evidence that the contracting officer has reviewed and validated the accuracy of the data reflected in the CAR when a contract action is accomplished.

SUBPART 5304.8 -- GOVERNMENT CONTRACT FILES

5304.803 Contents of Contract Files

MAJCOMs/DRUs/AFRCO and SMC may use the Air Force contract file content index templates below, or their own specific contract file content checklist or index to maintain contract files:

SUBPART 5304.70 -- UNIFORM PROCUREMENT INSTRUMENT IDENTIFICATION NUMBERS

5304.7003-90 Maintaining DoD Activity Address Codes (DoDAAC)

The Contracting Officer must obtain a contractor DoDAAC (see AFI 24-230, Maintaining Air Force DoD Activity Address Codes) for contracts that furnish Government property or authorize requisition from a Government supply source. The Contracting Officer must provide the DoDAAC to the program management office/requiring activity to facilitate the shipment of government furnished property. The Contracting Officer must use the DoDAAC Web Management System to:

(a)  Obtain the existing DoDAAC or submit a new DoDAAC request for all contracts awarded;

(b)  Initiate contractor DoDAAC account changes, including extensions of contract completion dates and contract terminations;

(c)  Initiate contractor DoDAAC deletion when the contract is physically complete, unless the DoDAAC covers other active contracts; and,

(d)  Validate contractor DoDAACs in accordance with AFI 24-230, paragraph 4.2.

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