PART 5332 -
[ Revised June 3, 2016 ]
SUBPART 5332.1 — NON-COMMERCIAL ITEM PURCHASE FINANCING
5332.104 Providing Contract Financing
(a)(5) Report known adverse developments affecting a contractor or subcontractor to the contract administration office, other interested Government parties, and the MAJCOM/DRU/AFRCO SCO (or for AFLCMC and SMC, the SCCO). If there is an adverse development affecting a contractor receiving a bank loan guaranteed by the Air Force, progress payments, or advance payments, the contracting office must report the adverse development, its expected impact upon continued satisfactory performance under the contract, remedial actions taken to date (if any), and any recommendations for further action through the MAJCOM/DRU/AFRCO SCO (or for AFLCMC and SMC, the SCCO) to SAF/AQC.
(c)(2) The contracting officer must submit any unusual financing requests by a contractor to the MAJCOM/DRU/AFRCO (or for AFLCMC and SMC, the SCCO) contracting staff for consultation. If the MAJCOM/DRU/AFRCO SCO (or for AFLCMC and SMC, the SCCO) determines unusual financing is required, the SCO/SCCO must submit a memorandum outlining the pertinent facts together with a recommendation on the action to be taken through SAF/AQC to SAF/FMFAS no later than 30 days before the needed effective date of the proposed financing arrangement.
SUBPART 5332.2 – COMMERCIAL ITEM PURCHASE FINANCING
(b)(8) Authorization. The contracting officer must submit all commercial interim payment requests and commercial advance payment requests through the MAJCOM/DRU/AFRCO SCO (or for AFLCMC and SMC, the SCCO) to SAF/AQC for forwarding to SAF/FMFAS for review and approval. The request must include a staff summary sheet showing the appropriate level of approval with the following attachments: D&F, J&A (if applicable), background paper such as a Milestone Payment Plan that outlines the reason(s) for the request, and the proposed payment schedule. When SAF/FMFAS has determined the documentation is adequate, they will notify the Contracting Officer via email.
(d) Unusual contract financing. See MP5301.601(a)(1).
SUBPART 5332.4 — ADVANCE PAYMENTS FOR NON-COMMERCIAL ITEMS
(e)(2) The contracting officer must submit each advance payment request through the MAJCOM/DRU/AFRCO SCO (or for AFLCMC and SMC, the SCCO) to SAF/AQC for submission to SAF/FMFAS for review and approval. See MP5332.470 for processing advance payment requests.
SUBPART 5332.5 — PROGRESS PAYMENTS BASED ON COSTS
5332.501-2 Unusual Progress Payments
(a)(3) The contracting officer must submit contractor requests for unusual progress payments through the MAJCOM/DRU/AFRCO SCO (or for AFLCMC and SMC, the SCCO) to SAF/AQC with a recommendation to approve or disapprove the request. SAF/AQC will forward all requests for unusual progress payments, whether recommended for approval or disapproval, to SAF/FMFAS with all pertinent data supporting the recommended action for approval and submission to OUSD(AT&L)/DPAP.
5332.501-3 Contract Price
(a) When the estimated contract costs increase such that the estimate of the unusual progress payments increase $20 million or more over the approved unusual progress payment estimate, the contracting officer must notify SAF/FMFAS through their MAJCOM/DRU/AFRCO SCO (or for AFLCMC and SMC, the SCCO), with a courtesy copy to SAF/AQC.
SUBPART 5332.6 — CONTRACT DEBTS
5332.604 Demand for Payment
(b)(5)(ii) Payment information for the demand for payment letter:
Make the check payable to the “Treasurer of the United States” and to remit the check, along with a copy of the demand for payment, directly to:
For MOCAS paid contracts, remit payment to: DFAS Columbus Disbursing Division: DFAS-Columbus, ATTN: DFAS-JDCBB, P.O. Box 182204, Columbus, OH 43218-2204.
For Non-MOCAS contracts, remit payment to the payment office identified in the contract (DFARS 232.610(a)(i)(B)).
(e) Contracting officers must retain a copy of all contract debt documentation in the contract file and must keep the contract file open until the debt is collected and/or written-off.
5332.607 Installment Payments and Deferment of Collection
(a) When a request for deferment of a contract debt is received from a contractor, the contracting officer must forward the request for deferment to the MAJCOM/DRU/AFRCO SCO (or for AFLCMC and SMC, the SCCO). The SCO/SCCO must submit, on a priority basis, an evaluation of the contractor’s request with the necessary reporting information and recommendation through SAF/AQC to SAF/FMFAS.
SUBPART 5332.7 — CONTRACT FUNDING
5332.703-2 Contracts Conditioned Upon Availability of Funds
(a) Fiscal year contracts. See MP5332.7 on contract funding. See DFARS 204.7103 for guidance on considering severability when forming contracts and determining contract funding.
SUBPART 5332.9 —PROMPT PAYMENT
(1)(i)(C)(ii) See MP5301.601(a)(i).