DoD Peer Reviews
[Revised June 3, 2016]
The following mandatory procedures apply to non-competitive acquisitions subject to DoD Pre-Award Peer Reviews. In accordance with DFARS PGI 201.170-2(b), two reviews are conducted. The Phase 1 review occurs prior to commencement of negotiations, and the Phase 2 review occurs prior to contract award. Various documents and resources [e.g., Standard Operating Procedures (SOP) for Peer Reviews, Peer Review Portal Guide, Peer Review Request Form, and Frequently asked Questions (FAQ)] are available at the DPAP Peer Reviews website.
2. Phase 1 Peer Reviews (prior to commencement of negotiations)
a. The Business Clearance Session to brief the DAS(C)/ADAS(C) will occur prior to the commencement of the OSD Phase 1 Peer Review (see MP5301.9001 (f), paragraph 1.b).
b. In accordance with the SOP for Peer Reviews referenced in paragraph 1 above, the assigned SAF/AQC action officer must communicate with the DPAP/CPIC Peer Review program coordinator concerning the specific timing of the Phase 1 review. Subsequent to a successful Business Clearance Session with the DAS(C)/ADAS(C), the contracting officer must upload the required pre-negotiation clearance documents to the DoD Peer Review website.
3. Phase 2 Peer Reviews (prior to contract award)
a. In accordance with the SOP for Peer Reviews referenced in paragraph 1 above, the assigned SAF/AQC Action Officer must communicate with the DPAP/CPIC Peer Review program coordinator concerning the specific timing of the Phase 2 review. The contracting officer will upload the Final Price Negotiation Memorandum to the DoD Peer Review Portal and email a copy of the Final PNM to SAF/AQC. On a case-by-case basis, additional supporting documentation may be requested in support of the DoD review. The contract may not be awarded until disposition of any Peer Review recommendations.
4. Post-Award Peer Reviews of Service Contracts
The contracting officer must notify the cognizant SAF/AQC Action Officer of all Peer Reviews to be accomplished in accordance with DFARS PGI 201.170-3 at least 10 business days prior to the review.