[Revised May 25, 2018]
Table of Contents
Chapter 1 Purpose, Roles, and Responsibilities
1.2 Applicability and Waivers
1.3 Best Value Continuum
1.4 Source Selection Team Roles and Responsibilities
Chapter 2 Pre-Solicitation Activities
2.1 Conduct Acquisition Planning
2.2 Develop a Source Selection Plan
2.3 Develop the Request for Proposals
2.4 Release the Request for Proposals
Chapter 3 Evaluation and Decision Process
3.1 Evaluation Activities
3.2 Documentation of Initial Evaluation Results
3.3 Award without Discussions
3.4 Competitive Range Decision Document
3.5 Discussion Process
3.6 Final Proposal Revisions
3.7 Documentation of Final Evaluation Results
3.8 Conduct and Document the Comparative Analysis
3.9 Best Value Decision
3.10 Source Selection Decision Document
3.12 Integrating Proposal into the Contract
Chapter 4 Documentation Requirements
4.1 Minimum Requirements
4.2 Electronic Source Selection (No AF text)
Chapter 5 Definitions
Chapter 6 Mandatory Air Force Source Selection Training
6.2 Responsibilities of MAJCOM/DRU/AFRCO Senior Contracting Officials (SCO)/AFLCMC and SMC Senior Center Contracting Officials (SCCO)
6.3 Required Training for Designated Trainers
6.4 Acquisition/Source Selection Team Training
6.5 Source Selection Training Material
6.6 Training Certificates
6.7 Source Selection Training Survey
6.8 Continuous Learning Points (CLP)
Appendices (No AF text)
Debriefing Guide (No AF text)
Tradeoff Source Selection Process: Subjective Best Value Tradeoff and Value Adjusted Total Evaluated Price (VATEP) (No AF text)
Lowest Price Technically Acceptable (LPTA) Source Selection Process (No AF text)
Purpose, Roles, and Responsibilities
1.1 Purpose. This Mandatory Procedure (MP) establishes supplemental procedures for conducting competitively negotiated source selections within the Air Force, and follows the numbering convention of the Department of Defense (DoD) Source Selection Procedures, dated 31 Mar 2016.
1.2 Applicability and Waivers. This MP must be used in conjunction with FAR 15, as supplemented, to include the DoD Source Selection Procedures, related law, regulation, and policy. The DoD Source Selection procedures and this MP apply to all negotiated, competitive acquisitions using FAR Part 15 procedures regardless of the dollar value of the acquisition and the process used within the best value continuum.
1.2.1 Acquisitions exempted in the DoD Source Selection Procedures, paragraph 1.2.1, need not comply with this MP.
18.104.22.168 Acquisitions with an estimated dollar value no greater than $50M may use price as the only evaluated factor and therefore be exempt from the DoD Source Selection Procedures dated 31 March 2016 and from this MP if all of the following conditions are met:
1) The requirement is non-complex and well-defined, such that consideration of non-cost/price evaluation factors (e.g., technical, past performance, etc.) would not provide any meaningful differentiation amongst proposals and would add no value to the selection of a successful offeror;
2) Past performance record and history will be assessed as one of the multiple standards required for a successful offeror to be determined responsible as described in FAR 9.104;
3) Use of price as the only evaluation factor is the most advantageous approach to the government; and
4) The acquisition strategy approving official has determined that use of price as the only evaluated factor is the most appropriate source selection methodology for the requirement and the justification for this determination is included in the approved acquisition strategy/plan.
22.214.171.124 A waiver allowing the use of price as the only evaluated factor for an acquisition with an estimated dollar value greater than $50M may be granted on an acquisition specific basis by the MAJCOM/DRU/AFRCO SCO (for AFLCMC or SMC, the SCCO) upon the waiver authority’s determination that the conditions at 126.96.36.199 (1)-(4) are met.
1.2.4 The DoD Source Selection Procedures require waivers to the provisions of the procedures. Waivers for solicitations valued at $1 billion or more may only be approved by the Director, Defense Procurement and Acquisition Policy, and must be forwarded through the MAJCOM/DRU/AFRCO SCO (or for AFLCMC and SMC, the SCCO) to SAF/AQC for review and processing. Waivers for solicitations above the simplified acquisition threshold but less than $1 billion must be approved by the MAJCOM/DRU/AFRCO SCO (or for AFLCMC and SMC, the SCCO).
188.8.131.52 The MAJCOM/DRU/AFRCO SCO (or for AFLCMC and SMC, the SCCO) must provide a copy of all waivers they approve to SAF/AQCP.
184.108.40.206. Waiver procedures apply only to the DoD Source Selection Procedures and this MP. The requirements of FAR 15.3, as supplemented, cannot be waived as these requirements are subject to the FAR deviation process. Deviation approval levels are set forth in AFFARS 5301.403(c) and 5301.404(b).
1.3 Best Value Continuum.
220.127.116.11 Value Adjusted Total Evaluated Price (VATEP) is an evaluation methodology that can be used in source selections. VATEP requirements, called “valued requirements,” are characterized by monetization of the different levels of performance between threshold (minimum) and objective (maximum) performance and capabilities. This monetization takes the form of either a downward dollar value or percentage adjustment to offeror’s total evaluated price. The result of the VATEP evaluation is the potential downward adjustment to an offeror’s total proposed price for evaluation purposes only. No further evaluation credit is given for the valued requirements. Valued requirements are not subjectively evaluated using color/adjectival ratings (e.g., blue, purple, green, etc.). Valued requirements should be key discriminators in the source selection. Not every requirement can or should be monetized. VATEP should not be used for acquisitions where the Government would not place any value on a product or service exceeding the Government’s threshold (minimum) technical or performance requirements, such as acquisition of commercial or non-complex services or supplies, or where thresholds (minimum) and objectives (maximum) cannot be established.
1.4 Source Selection Team Roles and Responsibilities. Mandatory Air Force Source Selection Training for members of the acquisition/SST is addressed in Chapter 6.
1.4.1 Source Selection Authority (SSA).
18.104.22.168 SSA Appointment.
$10M to less than $100M (Note 2)
$100M and above
ACAT I, IA
SAF/AQ (Note 4)
SAF/AQ (Note 4)
ACAT II and III
Other Contracting (including services exempt from AFI 63-138)
Services Acquisitions > SAT (except those exempt from AFI-63-138)
Services Designated Official as designated in AFI 63-138
1. Procuring Contracting Officer (PCO)/equivalent or higher position within the Program Executive Officer (PEO)/requiring organization chain, as designated in the approved acquisition planning document.
3. In accordance with the DoD Source Selection Procedures dated 31 Mar 2016, paragraph 22.214.171.124, the appointments in this column represent the written appointment of the SSA by the Agency Head for acquisitions of $100M or more. Delegable to no lower than one level above the PCO or equivalent or higher position within the PEO/ requiring organization chain.
4. “SAF/AQ” includes the ASAF(A) and the Principal and Military Deputy.
5. The SSA is the Center Commander/Wing Commander/PEO or MAJCOM/DRU/AFRCO director-level individual who is responsible for the requirement unless delegated in accordance with Note 2 for acquisitions below $100M or Note 3 for acquisitions $100M and above.
b. For HAF structure, SSA is delegable no lower than General Officer (GO)/Senior Executive Service (SES) for S-CAT I, II, and III, unless waived by Senior Services Manager (SSM); delegable no lower than 2-letter Principal or Deputy for S-CAT IV; and delegable no lower than 3-letter GO/SES for S-CAT V.
c. For Weapon Systems PEO structure, SSA is delegable no lower than the PEO or a GO/SES for S-CAT I, II, and III, unless waived by SSM: delegable no lower than O-6/GS-15 for S-CAT IV; and delegable no lower than O-5/GS-14 for S-CAT V. The Weapon Systems PEO may waive the grade requirement if the SDO has appropriate access to GO/SES organization leadership. In this event, SSA is delegable no lower than one level above the PCO.
126.96.36.199 SSA Responsibilities. In addition to the responsibilities listed in FAR 15.303(b), DFARS 215.303(b)(2), and the DoD Source Selection Procedures, the SSA shall:
188.8.131.52.3 Be accessible to the SST to ensure that necessary leadership and guidance is provided to the SST. Promote active communication within the SST and encourage the team to raise concerns/issues.
184.108.40.206.3.1 Prior to appointing an individual to the SST for an ACAT I, II or S-CAT I source selection, consider their experience identified in the Acquisition Career Management System (ACMS).
220.127.116.11.6 Ensure the Source Selection Non-Disclosure Agreement (NDA) is executed by every individual assigned to the SST (see DoD Source Selection Procedures, Figure 1, for typical SST structure). Ensure individuals who are no longer associated with the source selection are debriefed and the NDA is annotated. For individuals other than those assigned to the SST who must have access to source selection information in the performance of their official duties throughout the year, an NDA may be executed on an annual basis in accordance with AFFARS 5303.104-4(a).
After receipt of proposals (when the offerors/subcontractors are known) and prior to any SST member/advisor accessing a proposal, ensure every SST member executes a Conflict of Interest Statement.
18.104.22.168 PCO Responsibilities. In addition to the responsibilities listed in FAR 15.303(c) and the DoD Source Selection Procedures, the PCO shall:
22.214.171.124.3 Manage all source selection documents, control and record all exchanges with offerors, and protect all documents (see Chapter 4). Source selection material must not be removed, circulated, or disseminated outside of the source selection work area without PCO review and approval. Ensure all means of electronic communications receive additional scrutiny to preclude inadvertent release of documents that contain sensitive or embedded source selection files (i.e., use of secondary reviews before files are released). Using e-mail to transmit source selection information should be done judiciously and it must be encrypted and digitally signed. Include in the subject line the phrase “Source Selection Information – See FAR 2.101 and 3.104”. Use the Source Selection Information Cover Sheet to identify source selection information.
126.96.36.199.4 Maintain in the official contract file (whether in hard copy or electronic media) all evaluation material and any related supporting information, including minority and dissenting opinions, that has been presented in any form to the SSA as an official record that must not be altered. Updates, revisions, or changes to that evaluation information must be captured in subsequent documentation such that the original record remains distinct.
188.8.131.52.4.1 Working papers, calculations, and personal notes must be clearly identified as such and are not normally part of the official source selection record unless they include information relevant to the source selection decision and the information has not been captured in the official record. Solicit the advice of legal counsel and representatives from the Acquisition Center of Excellence (ACE) (if used) regarding the management and/or retention determination of any paper or digital document generated during the source selection. Legal counsel and the PCO must review any notes, working papers, and other documents for a retention determination at regular intervals during the source selection process and upon completion.
184.108.40.206.4.2 Preserve documents and data that are not stored within the electronic official contract filing system (e.g., classified documents, product samples, electronic media) as part of the official record and identify their physical location.
220.127.116.11.4.4 Ensure that any requests for source selection delegations are properly accomplished and documented in the source selection file.
18.104.22.168.7 Send a notice to all appropriate organizations (e.g., user or requirements personnel, public affairs offices, etc., that could be contacted by offerors or media outlets concerning the requirement or acquisition) concurrent with issuance of the solicitation announcing that a source selection is in progress, regardless of estimated dollar value. For acquisitions estimated at $100M or more, send the notice to SAF/AQC for HAF-level notification. The notice shall:
1) identify the system, subsystem, service, or project involved;
2) identify the anticipated period of the source selection activities;
3) include a statement to the effect that contacts or briefings concerning the program by industry are no longer allowed outside of the formal source selection process; and
4) state that the PCO (include name and phone number) controls all contact or exchanges with industry/offerors and is the only person authorized to release source selection information before and after contract award.
22.214.171.124.11 For ACAT I, II, and S-CAT I source selections, complete and submit the Source Selection Participants Worksheet to SAF/AQC using information from the approved Source Selection Plan (SSP) no later than 30 days after contract award or termination/cancellation of source selection.
126.96.36.199.12 Post source selection lessons learned no later than 90 days after contract award or termination/cancellation of the source selection.
188.8.131.52 SSAC Composition.
184.108.40.206.1 It is preferable that the SSAC Chairperson not be in the chain of command of the SSA.
220.127.116.11.2 For all new Milestone B (Pre-MDAP on Major Defense Acquisition Program lists) ACAT I and II competitive acquisitions, the specific composition of the SSAC should consist of senior leaders (flag rank or 0-6/GS-15/NH-04 to the maximum extent practicable) from Program Management, Engineering, Finance, Legal, Contracting, Small Business, the ACE, and any other participants as determined appropriate by the SSA, who have recent experience in the successful conduct of source selections. The SSAC may be augmented with senior leaders from the SAF/AQ staff, when appropriate, to provide additional experience and expertise. The SSAC may also be supplemented by other subject matter experts at comparable functional positions. For non-weapon system acquisitions when an SSAC is used, the specific composition of the SSAC is at the discretion of the SSA, based upon the expertise required to accomplish a successful source selection.
18.104.22.168 SSEB Responsibilities.
22.214.171.124.1 In addition to the responsibilities listed in the DoD Source Selection Procedures, the SSEB Chairperson shall:
126.96.36.199.1.2 Upon request of the SSA, for ACAT I or II and S-CAT I source selections, obtain a list of individuals with source selection experience from SAF/AQC and provide the list to the SSA (see paragraph 188.8.131.52.3), The request for this list of individuals must include the following information:
1) Name and role of individual requesting the list (e.g., SSA, SSEB Chairperson, PCO, etc.);
2) Purpose of the request (e.g., identify potential SST or MIRT members); and
3) The specific information needed (e.g., technical personnel, personnel with S-CAT I experience, etc.).
184.108.40.206.1.7 It is considered a best practice for the Program Manager (PM), when one is assigned, to serve as the SSEB Chairperson.
220.127.116.11.3 For source selections without an SSAC, the SSEB Chairperson must determine if the SSA wants the SSEB to perform the comparative analysis and provide the comparative analysis and an award recommendation in the SSEB Final Report. This decision shall be documented in the source selection plan.
1.4.6 Other Advisors.
18.104.22.168 Government Advisors. Foreign Military Sales (FMS) customers and international cooperative project partners may only participate in the source selection process as advisors. The PCO must not disclose to the FMS customer any form of cost or price data that is proprietary unless the offeror authorizes its release.
2.1 Conduct Acquisition Planning (No AF text).
2.2 Develop a Source Selection Plan (SSP).
The PCO and the SSEB chair, with assistance from SSEB members, as necessary, prepare the SSP.
2.2.5 When using VATEP, address the decision to use, or not use, an affordability cap, along with supporting rationale for the decision. If an affordability cap will be used, describe how it will be evaluated and whether offerors whose proposals exceed the affordability cap will be eligible for award.
2.2.6 Briefing charts shall not serve as the SSEB Initial Report, Competitive Range Decision Document, updated SSEB Initial Report, or SSEB Final Report, but may be used to present summaries of these reports to the SSA. If briefing charts are used to comply with any other source selection documentation requirements set forth in the DoD Source Selection Procedures, a written script for each briefing must be maintained in the permanent contract file.
2.2.9 Section 9.0 of the SSP (“Securing Source Selection Materials”) must include a plan and procedures which address the filing, protection, handling, maintenance, retention and disposition of all documents that constitute the complete source selection record. For those source selections utilizing an electronic system for source selection documentation, the SSP must include the process for handling documentation, such as the process for documenting the basis for any changes made to an evaluator’s finalized document. The plan must address training for all SST members to familiarize them with the plan/procedures and mechanism(s) to ensure compliance with the plan/procedures. See the Source Selection Plan template.
2.2.10 The PCO shall maintain the SSP after approval. Subsequent proposed changes to the source selection organization, to include the SSEB and the SSAC (when used), shall be documented in an addendum to the SSP and approved by the SSA unless the SSA delegates this approval responsibility to the SSEB Chairperson within the SSP.
2.3 Develop the Request for Proposals.
2.3.1 See the RFP Section L and M samples.
22.214.171.124 Cost or Price. The analysis technique(s) identified in FAR 15.404, as supplemented, for the evaluation of the proposed cost or price shall be included in the evaluation criteria (Section M or equivalent provisions of the solicitation for commercial acquisitions).
126.96.36.199.1 When used, the Probable Cost estimate is the government estimate of the cost to acquire specified goods and/or services based on each offeror’s proposed approach. The Probable Cost is based upon an analysis of each offeror’s unique proposal in accordance with FAR 15.404-1. Define all the components that make up the aggregate government Probable Cost and specify them in Section M (or equivalent provisions of the solicitation for commercial acquisitions).
188.8.131.52.4 Affordability Cap. When an affordability cap is established, the affordability cap must be specified in the RFP and affordability must be included either as a go/no go gate or as an evaluation criterion in the RFP. The RFP must state whether proposals that exceed the affordability cap can be considered for award.
2.3.6. Requirements that fall within the areas of traditional offeror responsibility factors may trigger the Small Business Administration Certificate of Competency (CoC) process if such requirements are evaluated on an acceptable/unacceptable basis, as a rating of unacceptable for an otherwise apparently successful business offeror equates to a non-responsibility determination. For example, issues related to facility clearance/security requirements or evaluation of professional employee compensation as an element of responsibility are areas that may trigger the CoC process for small business offerors. In order to avoid this situation, such factors may be evaluated on a subjective (color/adjectival rating) basis. PCOs should consult with legal counsel regarding the use and treatment of such evaluation factors/subfactors.
2.4 Release the Request for Proposals (No AF Text).
Evaluation and Decision Process
3.1 Evaluation Activities.
184.108.40.206 When FAR 52.222-46, Evaluation of Compensation for Professional Employees (February 1993), is included in the RFP, the Government shall evaluate whether all offerors considered for award understand the contract requirements and have proposed a compensation plan appropriate for those requirements. This evaluation may be accomplished through a technical subfactor to evaluate offerors’ proposed management approach and or/staffing plan, or including the evaluation under the cost/price factor or as a “Volume I” proposal submission and element of proposal compliance and offeror responsibility.
220.127.116.11.1 When including the professional employee compensation evaluation as a “Volume I” proposal submission and element of proposal compliance and offeror responsibility in a source selection with small business offerors, a finding of non-responsibility due to an inadequate professional employee compensation plan for an otherwise successful small business offeror requires the PCO to engage the Small Business Administration Certificate of Competency (CoC) process.
3.2 Documentation of Initial Evaluation Results.
3.2.1 SSEB Initial Evaluation. The SSEB Initial Report is used to document the results of the SSEB’s initial evaluation. The rationale for initial evaluation results and assignment of initial ratings will be fully and contemporaneously documented in the SSEB Initial Report. The SSEB Initial Report shall be signed by the PCO and SSEB Chairperson after the completion of initial evaluations and prior to presentation of the initial evaluation results to the SSA. See the following tailorable templates:
3.3 Award without Discussions.
3.3.3 The PCO must obtain contract clearance approval in accordance with AFFARS 5301.9000(e)(1) prior to the SSA making the decision to award without discussions.
3.4 Competitive Range Decision Document (CRDD).
3.4.1 See the tailorable Competitive Range Decision Document template.
3.5 Discussion Process.
18.104.22.168 When addressing adverse past performance with an offeror, the names of individuals who provided information about the offeror’s past performance must not be disclosed.
3.5.5 The PCO may provide offerors in the competitive range with their own initial ratings and results of their own initial pricing analysis or total evaluated price. When interim ratings and pricing analysis are provided prior to requesting final proposal revisions, the ratings must reflect the results of discussions with the offeror. PCOs may use the actual briefing charts used to brief the SSA as a method of disclosing an offeror’s ratings and price analysis to them. The PCO must require offerors to provide proposal change pages along with their EN responses for any aspect of the proposal that will be incorporated into the awarded contract.
3.5.7 The SSEB Initial Report shall be updated, as necessary, following evaluation of offeror responses to discussions. The rationale for updated (interim) evaluation results and assignment of updated (interim) ratings will be fully and contemporaneously documented in the SSEB initial Report. The updated SSEB Initial Report is reviewed by the SSAC (if an SSAC is used) and must include, if applicable, any minority and dissenting opinion(s). At a minimum, the report shall be updated and signed by the PCO and SSEB Chairperson prior to presentation of the pre-Final Proposal Revisions evaluations and briefing to the SSA.
See the following tailorable templates:
3.6 Final Proposal Revisions.
3.6.3 The PCO must obtain contract clearance approval in accordance with AFFARS 5301.9000(e)(2)(i) prior to submission of all material (e.g., Pre-FPR briefing) to the SSA to obtain approval for releasing the FPR request.
3.7 Documentation of Final Evaluation Results.
3.7.1 The rationale for final evaluation results and assignment of final ratings will be fully and contemporaneously documented in the SSEB Final Report. The SSEB Final Report is prepared by the SSEB and reviewed by the SSAC (if an SSAC is used) and signed by the PCO and SSEB Chairperson after the evaluation of FPRs. See the following tailorable template:
3.7.2 The SSEB Final Report must document, if applicable, any minority and dissenting opinion(s).
3.7.3 A decision briefing, prepared by the SSEB, will generally be conducted whenever the SSA is other than the PCO. See the following tailorable template:
3.8 Conduct and Document the Comparative Analysis.
3.8.1 The SSAC’s comparative analysis and award recommendation is documented in the Comparative Analysis Report and Award Recommendation (CAR). See the tailorable Comparative Analysis Report and Award Recommendation template.
3.9 Best Value Decision.
3.9.1 The PCO must obtain contract clearance approval prior to the SSA making a source selection decision in accordance with AFFARS 5301.9000(e)(2)(ii).
3.10 Source Selection Decision Document.
3.10.1 See the tailorable Source Selection Decision Document (SSDD) template.
3.11 Debriefings (No AF Text).
3.12 Integrating Proposal into the Contract.
The RFP must advise offerors that the awarded contract document will reflect all beneficial aspects of the awardee’s proposal and all above threshold (minimum) attributes, performance levels, or capabilities for which evaluation credit was given in the source selection process (e.g., purple or blue technical or technical/risk rating, above threshold elements proposed for VATEP valued requirements), regardless of source selection process utilized.
4.1.13 All briefing charts presented to the SSA (including, but not limited to, competitive range briefing charts, pre-FPR request briefing charts, and decision briefing charts) must be included in the permanent contract file.
4.1.15 Evaluation worksheets and summaries shall be included in the permanent contract file.
4.2 Electronic Source Selection
EZ Source is the standard Air Force documentation tool that shall be used for all unclassified competitive acquisitions valued at $50M or more, or when an acquisition has been designated a high visibility program by a Program Executive Officer (PEO) or Center/Complex/Wing Commander. EZ Source may be used for acquisitions valued at less than $50M. In order to ensure proper support is available to the team, Contracting Officers must use the SharePoint EZ Scheduler to request the use of EZ Source and input information relative to their acquisition not later than 60 days prior to the projected RFP release.
Templates: A comprehensive collection of tailorable templates is provided below.
● Source Selection Documentation Templates
○ Delegation of Source Selection Authority (SSA)
○ Past Performance Questionnaire (Sample 1)
○ Past Performance Questionnaire (Sample 2)
○ Past Performance Questionnaire (Sample 3)
○ Section L Attachment - Past Performance Information
○ Solicitation Cross Reference Matrix
○ Source Selection File Checklist
○ Source Selection Plan
○ Subcontractor Consent Letter
○ Verification of Correspondence Going to Offeror
● Source Selection Evaluation Board (SSEB) Templates
○ Rating Team Worksheet (Methodology 1)
○ Rating Team Worksheet (Methodology 2)
○ Rating Team Worksheet (PPT)
○ Tradeoff Technical Evaluator Template
○ LPTA Technical Evaluator Template
○ Tradeoff Subfactor Chief Template
○ LPTA Subfactor Chief Template
○ Evaluation Notice (EN)
○ Past Performance Evaluation Team Documents
○ Relevancy Template
○ Tradeoff Performance Quality Template
○ LPTA Performance Quality Template
○ Business Relationship Template
○ Past Performance Information Template
○ Tradeoff Past Performance Confidence Assessment Template
○ LPTA Past Performance Evaluation Template
○ Performance Confidence Rating Evaluation
○ Cost/Price Evaluation Team Document
Comparative Analysis Report (CAR). The CAR documents the SSAC’s comparative analysis of the proposals and award recommendation to the SSA.
Mandatory Air Force Source Selection Training
This chapter establishes and standardizes the mandatory Air Force source selection training process for acquisition/source selection teams.
6.2 Responsibilities of the MAJCOM/DRU/AFRCO Senior Contracting Officials (SCO) and the AFLCMC and SMC Senior Center Contracting Officials (SCCO).
SCOs/SCCOs must: (a) implement a robust source selection training program; (b) designate a Training Manager/Point of Contact (POC); and (c) designate experienced source selection trainers and provide current lists of the Training Managers/POCs and trainers to the SAF/AQC Field Support Team. The lists should be updated as necessary, but at a minimum shall be updated annually. See the Designation of Source Selection Training Manager/Trainers template.
6.3 Required Training for Designated Trainers.
6.3.1 Designated trainers must receive “Train-the-Trainer” training and be certified as source selection trainers by SAF/AQC, per paragraph 6.6. Periodic “Train-the-Trainer” sessions can be arranged directly with the SAF/AQC Field Support Team. This training is provided to designated trainers and shall not be used by source selection teams and other individuals to satisfy the source selection training requirements set forth in paragraph 6.4.1.
6.3.2 Training Managers/POCs must maintain a record of the source selection training provided by designated trainers, including the name of the acquisition, training date, names of individuals trained, and training provided (e.g., Phase I (Acquisition Planning) or Phase II (Source Selection Execution) training).
6.3.3 Designated trainers who have not conducted source selection training within a one (1) year period must be recertified by SAF/AQC. Recertification requires that the SCO/SCCO confirm the individual’s continued designation as a source selection trainer and that the individual re-complete the SAF/AQC “Train-the-Trainer” training.
6.4 Acquisition/Source Selection Team Training.
6.4.1 Conducting Source Selection Training Sessions.
Source selection training must be presented to the entire SST, including the SSA, SSAC Chair and members, PM (where one is assigned), RO, and all advisors. Independent review of source selection training materials by SST members and/or attendance at SAF/AQC “Train-the-Trainer” training is not sufficient to satisfy this training requirement.
● Specialized executive level training modules are available for the SSA and SSAC.
● Phase I (Acquisition Planning) training should be presented at the earliest stage of an acquisition and covers the acquisition process up to release of the RFP.
● Phase II (Source Selection Execution) training is presented prior to or immediately after receipt of proposals.
6.4.2 Training Content and Process.
Trainers must use the source selection training modules developed by SAF/AQC and tailor them, as needed, to meet the unique elements of the specific acquisition.
The Ethics, Procurement Integrity, and Conflicts of Interest topic should be presented by the local legal advisor. Copies of this briefing are integrated in both Phase I and Phase II source selection training materials. The length of the source selection training and the level of detail presented in either Phase I (Acquisition Planning) or Phase II (Source Selection Execution) depends on the complexity of the specific acquisition and the experience level of the SST.
6.4.3 Advance Preparation.
Effectiveness of the source selection training experience can be enhanced with advance preparation. The Defense Acquisition University (DAU) offers continuous learning modules on source selection and related topics. Some suggested DAU courses include the following:
6.5 Source Selection Training Material.
The Source Selection Training Modules, Trainer’s Lesson Plans, and Resource/Reference Material are accessible by designated trainers and training managers on the Source Selection Train the Trainers website. Additional training materials for teams are available in the AFFARS Library, Part 5315.
6.6 Training Certificates.
The SAF/AQC Field Support Team will provide a Source Selection Training Certificate to the Training Managers/POCs and Trainers who have completed the source selection training. Trainers must provide the Source Selection Training Certificate for Phase I and Phase II to the personnel they train.
6.7 Source Selection Training Survey.
Following training, personnel are encouraged to complete the Source Selection Training Survey (AF Contracting Central > Knowledge Center > Field Support). The feedback provided through the survey will enable the SAF/AQCP Field Support Team to gauge the effectiveness of its source selection training and improve it.
6.8 Continuous Learning Points (CLP).
As a general rule, CLPs must be given based on the length and intensity of the training provided. As a rule, grant six (6) CLPs for each full day of instruction, three (3) CLPs for half-day, and one (1) CLP for a two-hour session.
(No AF Text)
Tradeoff Source Selection Process: Subjective Tradeoff and Value Adjusted Total Evaluated Price (VATEP) Tradeoff
(No AF Text)
Lowest Price Technically Acceptable (LPTA) Source Selection Process
(No AF Text)