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DARS PART 8 -- REQUIRED SOURCES OF SUPPLIES AND SERVICES



PART 8 -- REQUIRED SOURCES OF SUPPLIES AND SERVICES

TABLE OF CONTENTS

SUBPART 8.4 – FEDERAL SUPPLY SCHEDULES

8.405 – Ordering procedures for federal supply schedules.

8.405-2 Ordering procedures for services requiring a statement of work.

8.405-3 Blanket purchase agreements (BPAs).

8.405-5 Small business.

8.405-6 Limited sources.

208.405-6 Limiting sources.

SUBPART 8.8 — ACQUISITION OF PRINTING AND RELATED SUPPLIES

8.802 Policy.

SUBPART 208.70 -- COORDINATED ACQUISITIONS

208.7004 Procedures.

208.7005 Military Interdepartmental Purchase Requests (MIPRs)

SUBPART 208.74 – ENTERPRISE SOFTWARE AGREEMENTS

208.7402 General.

208.7403 Acquisition procedures.

PART 8 -- REQUIRED SOURCES OF SUPPLIES AND SERVICES

SUBPART 8.4 – FEDERAL SUPPLY SCHEDULES

8.405-5 Small business.

(S-90) As a minimum, the agency’s small business socioeconomic goals should be considered when ordering against the federal supply schedules, E-Buy or GSA government wide acquisition contracts.

(S-91) For orders against the federal supply schedule exceeding the simplified acquisition threshold, small business set-asides are the preferred method.

8.405-6 Limited sources.

(S-90) If SPE approval is required, then the AP and J&A shall be routed concurrently to the SPE for approval.

(S-91) Refer to DISA Contracting and Acquisition Templates, Samples, and Guides, J&A Templates, located at https://www.ditco.disa.mil/DitcoContractingTemplates/doku.php?id=j_a_templates for the J&A template for FAR/DFARS/PGI Parts 8 acquisitions.

(S-92) See DARS 6.303-90(c) and (d) and 6.304(S-90) for requirements for modified justifications.

(S-93) For brand name orders against the FSS program, the documentation or justification required by FAR 8.405-6 shall to be posted with the Request For Quotation (RFQ) to (http://www.ebuy.gsa.gov ).

SUBPART 8.8 — ACQUISITION OF PRINTING AND RELATED SUPPLIES

8.802 Policy.

(b) DISA’s Central Printing Authority is Development and Business Center (BDC).

(S-90) Contractor printing and duplication is limited to the minimum number of copies needed

to review each contract deliverable, as specified in the Contract Data Requirements List (CDRL). The Government does not reimburse the contractor for copies in excess of the quantities

specified in a CDRL. Deliverable quantities shall only be the minimum needed by the Government to review, reject, or accept the product. Contractor printing and duplication must comply with the referenced legislation, statute, and the Government Printing and Binding Regulations, published by the JCP.

(S-91) To ensure compliance with these restrictions, requiring offices are responsible for including these printing and duplication limits in the statements of work for new acquisitions, as well as existing contracts. Modifications to existing contracts are subject to the “Changes” clause of the contract.

(S-92) The following are exceptions to this policy:

(1) Classes of work considered urgent or necessary by the JCP;

(2) Printing in field printing plants operated by Executive Departments;

(3) Individual printing orders costing not more than $1,000 if the work is not of a continuous or repetitious nature and certified by the Public Printer, Government Printing Office;

(4) Printing for various intelligence agencies; and

(5) Printing from other sources specifically authorized by Section 207, Legislative Branch

Appropriation Act, 1993, Pub.L. No. 102-392, 106 Stat 1703, 1719-20 (Oct. 8, 1992).

SUBPART 208.70 -- COORDINATED ACQUISITIONS

208.7004 Procedures.

PSD will route MIPRs to RMC within 3 business days for acceptance.

208.7005 Military Interdepartmental Purchase Requests (MIPRs)

(S-90) MIPRs (DD Form 448/448-2) coded "MC" used to transfer funds within DITCO-NCR , coded “MZ” used to transfer funds within DITCO-Scott, and “MR” for outgoing transfer of funds between Federal Agencies (e.g., Air Force, Army, Navy, Marine Corp).

• DARS Part 17.5 (Interagency Acquisitions Under the Economy Act) does not apply to

MIPRs coded "MZ."

(S-91) MIPRs (DD Form 448/488-2) used in accordance with DFARS Subpart 208.7004/7005 are coded "MR."

The Economy Act may apply to MIPRs coded "MR" and Reimbursable Agreement/Order for Services between Federal Agencies (ROs) (DISA Form 125). For determining Economy Act Applicability, go to the Interagency Acquisition Guide located at https://www.ditco.disa.mil/DitcoContractingTemplates/doku.php?id=interagency_acquisition_guide.

(S-92) If acquiring Information Technology (IT) including National Security System (NSS) IT, Department of Defense Chief Information Officer reporting requirements apply if the requirement meets or exceeds the thresholds at DARS Subsection 39.101(S-93). Points of contact: Information Management Officer/Information Management Representative and/or Information Systems Security Manager/Information Systems Security Officer.

(S-93) The DD Form 448 and DD Form 448-2 are located at http://www.dtic.mil/whs/directives/infomgt/forms/dd/ddforms0001-0499.htm.

(S-94) The requirements office is responsible for originating MIPRs/ROs and ensuring all required documents are completed and approved (e.g., D&F for Economy Act orders, support agreement, etc.) before submission to resource managers for funding cites. Attach all required documents to MIPRs/ROs (unless previously provided) and include mailing/handling instructions for the office of execution (e.g., indicate which documents need to be mailed with the MIPR/RO).

(S-95) The requirements office shall process all MIPRs/ROs.

(S-96) When support agreements are required, include the DISA support agreement number on the MIPR/RO.

(S-97) Resource managers must ensure support agreement numbers are cited (when applicable)

before sending to the office of execution for certification.

(S-98) The office of execution shall not execute MIPRs/ROs without copies of all required documents/approvals. When D&Fs/support agreements are required, a copy shall be sent to the servicing agency as an attachment to the MIPR/RO in accordance with DARS 17.5 and the Interagency Acquisition Guide unless the servicing agency previously received copies.

SUBPART 208.74 – ENTERPRISE SOFTWARE AGREEMENTS

208.7402 General.

(S-90) It is mandatory that all Microsoft Software Licenses and/or Microsoft Software Assurance shall be procured through Blanket Purchase Agreement (BPA) number W91QUZ-13- A-0002. This mandatory requirement includes purchases paid with a Government Purchase Card. The DISA CIO is responsible for the oversight of this BPA. All requirements packages for Microsoft Software Licenses and/or Microsoft Software Assurance are required to be staffed through the JELA Program Office, prior to submission to PLD for processing.

(S-91) Requirements for commercial software and related services, such as software maintenance, in accordance with the DoD Enterprise Software Initiative (ESI) shall not require a signed DD Form 2579 by the Office of Small Business Programs providing the contracting officer completes/signs a new DD Form 2579 for the contract file with the following justifying statement in Block 14:

“Purchase of commercial software and related services, such as software maintenance, in accordance with the DoD ESI shall not require a signed DD Form 2579 by the Office of Small Business Programs based on DFARS 208.7402.”

The Office of Small Business Programs will conduct random reviews of contract files to ensure compliance.

(S-92) All Joint Enterprise License Agreements (JELAs) executed through the DISA JELA program are mandatory, if the requirement is within scope of the JELAs. This mandatory requirement includes purchases paid with a Government Purchase Card. All requirements packages are required to be staffed through the JELA Program Office, prior to submission to PSD for processing.

To assist with the JELA scope determination, requirements officials may view the performance work statement for each JELA located at https://www.ditco.disa.mil/contracts/.

208.7403 Acquisition procedures.

Follow the procedures at PGI 208.7403 when acquiring commercial software and related services.

PGI 208.7403 Acquisition procedures.

(5)(iii) The designated management official is the DISA CIO.

(S-90) If requiring officials determine that the JELA supports their requirement, but there is an unusual or compelling circumstance to use another source, the waiver must be completed and submitted with the acquisition package. The waiver is located at https://www.ditco.disa.mil/contracts/IT_instruct.asp.

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