NASA FAR Sup 1804

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PART 1804

ADMINISTRATIVE MATTERS
(Revised January 26, 2017)

TABLE OF CONTENTS

SUBPART 1804.1 CONTRACT EXECUTION
1804.103 Contract clause.
1804.170 Contract effective date.
1804.171 NASA Contract Management Writing System.

SUBPART 1804.2 CONTRACT DISTRIBUTION
1804.202 Agency distribution requirements.
1804.203 Taxpayer identification information.

SUBPART 1804.4 SAFEGUARDING CLASSIFIED INFORMATION

1804.402 General.
1804.404-70 Contract clause.
1804.470 Security requirements for unclassified information technology

1804.470-1 Scope.
1804.470-2 Policy.
1804.470-3 IT Security Requirements.
1804.470-4 Contract clauses.

SUBPART 1804.5 ELECTRONIC COMMERCE IN CONTRACTING
1804.570 NASA Acquisition Internet Service (NAIS).
1804.570-1 General.

SUBPART 1804.6 CONTRACT REPORTING
1804.601 Record requirements.
1804.604 Responsibilities.

SUBPART 1804.8 GOVERNMENT CONTRACT FILES
1804.802 Contract Files.
1804.802-70 Handling of classified material.
1804.803 Contents of contract files.
1804.803-70 Format and Checklist.
1804.804 Closeout of contract files.
1804.804-2 Closeout of the contracting office files if another office administers

1804.804-5 Procedures for closing out contract files.
1804.805 Storage, handling, and disposal of contract files.
1804.805-70 Review, separation, and retirement of contract files.

SUBPART 1804.9 TAXPAYER IDENTIFICATION NUMBER
1804.904 Reporting payment information to the IRS.

SUBPART 1804.16 UNIQUE PROCUREMENT INSTRUMENT IDENTIFIERS
1804.1602 Identifying the PIID and supplementary PIID.
1804.1603 Procedures.

SUBPART 1804.70 TRANSFER OF CONTRACTING OFFICE

1804.7000 Scope of subpart.
1804.7001 Definition.
1804.7002 Approval of Transfer Requests.
1804.7003 Responsibilities of the contracting officer of the transferring

1804.7003-1 Coordinations.
1804.7003-2 File inventory.
1804.7003-3 Notifications.
1804.7003-4 Transfer.
1804.7003-5 Retention documentation.
1804.7004 Responsibilities of the contracting officer of the receiving

1804.7004-1 Pre-transfer file review.
1804.7004-2 Post-transfer actions.

SUBPART 1804.71 RESERVED

SUBPART 1804.72 RESERVED

SUBPART 1804.73 PROCUREMENT REQUESTS
1804.7301 General.

PART 1804

ADMINISTRATIVE MATTERS

Subpart 1804.1—Contract Execution

1804.103 Contract clause.
The contracting officer shall include the clause at FAR 52.204-1, Approval of Contract, in solicitations, contracts, and supplemental agreements that require higher level approval. For actions requiring Headquarters approval, insert "NASA Assistant Administrator for Procurement" in the clause's blank space.

1804.170 Contract effective date.

1804.171 NASA Contract Writing System.

Subpart 1804.2—Contract Distribution

1804.202 Agency distribution requirements.
In addition to the requirements in FAR 4.201, the contracting officer shall distribute one copy of each R&D contract, including the Statement of Work, to the NASA Center for AeroSpace Information (CASI), Attention: Acquisitions Collections Development Specialist, 7115 Standard Drive, Hanover, MD 21076-1320.

1804.203 Taxpayer identification information.
Instead of using the last page of the contract to provide the information listed in FAR 4.203, NASA installations may allow contracting officers to use a different distribution method, such as annotating the cover page of the payment office copy of the contract.

Subpart 1804.4—Safeguarding Classified Information within Industry

1804.402 General.

1804.404-70 Contract clause.
The contracting officer shall insert the clause at 1852.204-75, Security Classification Requirements, in solicitations and contracts if work to be performed will require security clearances. This clause may be modified to add instructions for obtaining security clearances and access to security areas that are applicable to the particular acquisition and installation.

1804.470 Security requirements for unclassified information technology (IT) resources.

1804.470-1 Scope.
This section implements NASA's acquisition requirements pertaining to Federal policies for the security of unclassified information and information systems. Federal policies include the Federal Information System Management Act (FISMA) of 2002, Homeland Security Presidential Directive (HSPD) 12, Clinger-Cohen Act of 1996 (40 U.S.C. 1401 et seq.), OMB Circular A-130, Management of Federal Information Resources, and the National Institute of Standards and Technology (NIST) security requirements and standards. These requirements safeguard IT services provided to NASA such as the management, operation, maintenance, development, and administration of hardware, software, firmware, computer systems, networks, and telecommunications systems.

1804.470-2 Policy.
NASA IT security policies and procedures for unclassified information and IT are prescribed in NASA Policy Directive (NPD) 2810, Security of Information Technology; NASA Procedural Requirements (NPR) 2810, Security of Information Technology; and interim policy updates in the form of NASA Information Technology Requirements (NITR). IT services must be performed in accordance with these policies and procedures.

1804.470-3 IT security requirements.

institutional and mission objectives. These requirements are applicable when a contractor or subcontractor must obtain physical or electronic access beyond that granted the general public to NASA's computer systems, networks, or IT infrastructure. These requirements are applicable when NASA information is generated, stored, processed, or exchanged with NASA or on behalf of NASA by a contractor or subcontractor, regardless of whether the information resides on a NASA or a contractor/subcontractor's information system.

1804.470-4 Contract clause.

Subpart 1804.5—Electronic Commerce in Contracting

1804.570 NASA Acquisition Internet Service (NAIS).

1804.570-1 General.
The NASA Acquisition Internet Service (NAIS) is used to broadcast NASA’s procurement regulations and associated information.

Subpart 1804.6—Contract Reporting

1804.604 Responsibilities.

Subpart 1804.8—Government Contract Files

1804.802 Contract Files.

1804.802-70 Handling of classified material.
When a contract is unclassified, classified material relating to that contract shall be maintained in a separate file folder and container, and the unclassified folder shall be marked to indicate the location of the classified material. The front and back of each folder containing classified material shall be marked with the highest classification assigned to any document in the folder.

1804.803 Contents of contract files.

1804.803-70 Format and Checklist.
For contract files stored in NCWS, contracting officers shall arrange the contract file content in accordance with the folder structure included within NCWS. For contract files stored in paper form, NASA Form 1098, Checklist for Contract Award File Content, shall be used as the "top page" in contract files and the file shall be tabbed and filed accordingly.

1804.804 Closeout of contract files.

1804.804-2 Closeout of the contracting office files if another office administers the contract.

1804.804-5 Procedures for closing out contract files.

1804.805 Storage, handling, and disposal of contract files.

1804.805-70 Review, separation, and retirement of contract files.

Subpart 1804.9—Taxpayer Identification Number Information

1804.904 Reporting payment information to the IRS.
Each NASA installation, that has its own employer identification number, may elect to report to the IRS payments under purchase orders and contracts for merchandise and other exempt bills.

Subpart 1804.16—Unique Procurement Instrument Identifiers

1804.1602 Identifying the PIID and supplementary PIID.

1804.1603 Procedures.

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Subpart 1804.70—Transfer of Contracting Office Responsibility

1804.7000 Scope of subpart.
This subpart contains policies and procedures applicable to the transfer of contracts between NASA installations.

1804.7001 Definition.
"Transfer of a contract," as used in this subpart, means that process whereby a contract and all future responsibility for a contract held by one installation are transferred or reassigned in writing to another installation.

1804.7002 Approval of Transfer Requests.

1804.7003 Responsibilities of the contracting officer of the transferring installation.

1804.7003-1 Coordinations.
The contracting officer of the transferring installation shall take the following steps before transferring the contract:

1804.7003-2 File inventory.
The contracting officer of the transferring installation shall prepare an inventory of the contract file. This inventory shall also include a separate listing of all outstanding requests for contract administration assistance issued to other Government agencies, indicating the name and address of the agency office, functions requested to be performed, estimated cost of the services, and estimated reimbursement due the administration agency for the services yet to be performed for each requested function. Copies of this inventory shall be provided to the contracting officer of the receiving installation.

1804.7003-3 Notifications.
The contracting officer of the transferring installation shall provide written notification of the planned transfer to the contractor and all agencies performing or requested to perform administration services.

1804.7003-4 Transfer.

1804.7003-5 Retention documentation.
The contracting officer of the transferring installation shall retain for permanent file a copy of the approvals and concurrences required by 1804.7002, the transfer acceptance letter of the contracting officer of the receiving installation, and any additional documents necessary for a complete summary of the transfer action.

1804.7004 Responsibilities of the contracting officer of the receiving installation.

1804.7004-1 Pre-transfer file review.
The contracting officer of the receiving installation shall review the contract, letters of request, actions in process, and other related files and to request corrective action, if necessary, before the official transfer of the contract. This review may be waived by written notification to the contracting officer of the transferring installation.

1804.7004-2 Post-transfer actions.
The contracting officer of the receiving installation shall—

Subpart 1804.71—Reserved

Subpart 1804.72—Reserved

Subpart 1804.73—Procurement Requests

1804.7301 General.

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