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5209.104 (DFARS 209.104) Standards.

5209.104-1 (DFARS 209.104-1) General standards.

(g)(ii) Ownership or control by a foreign government when access to proscribed information is required.

(C) Submit waiver requests for Undersecretary of Defense for Intelligence approval via

DASN(AP) by email at RDAJ& with the subject “DFARS 209.104-1(g)(ii) - Waiver Request/National Security Interest Determination.”

(D) Submit waiver requests for Secretary of Defense approval via DASN(AP) by email at address RDAJ& with the subject “DFARS 209.104-1(g)(ii)(A) - SECDEF Waiver Request.”

(c)(2) After completing the Federal Awardee Performance and Integrity Information System (FAPIIS) review required in FAR 9.104-6 prior to contract award and determining the potential awardee was removed from the debarred or suspended list within the last two years, the contracting officer, if choosing to continue with contract award, shall notify the HCA and the AGC(AI)). The AGC (AI) may provide additional available relevant information regarding the prospective awardee to assist the HCA in making and supporting the decision to award. The HCA shall approve the contract award.


5209.402 (DFARS 209.402) Policy.

(d) The AGC(AI) is the Department of the Navy’s Suspending and Debarring Official (SDO). Attorneys in the Acquisition Integrity Office have the responsibility for processing and recommending suspension or debarment action to the SDO.

5209.404 (FAR 9.404) System for Award Management Exclusions (SAM).

(c) The Acquisition Integrity Office has the responsibility for entering data, updating, and performing all other administrative functions regarding the SAM exclusions for the DoN.

5209.405 (DFARS 209.405) Effect of listing.

(a) ASN(RDA) shall make the required determination that there is a compelling reason. Submit requests for an ASN(RDA) determination to DASN(AP) with justification for the proposed consent action by email at RDAJ& with the subject “DFARS 209.405 – Compelling Reason Review and Approval.” DASN(AP) shall provide written notification of the determination to the General Services Administration.

(b)(ii) Submit requests for an agency head exception via DASN(AP) with justification that award to Code “H” ineligible contractor is in the paramount interest of the United States by email at RDAJ& with the subject “DFARS 209.405 – Code H Ineligible Facility Review and Approval.”

5209.405-2 (DFARS 209.405-2) Restrictions on subcontracting.

(b) Immediately upon receipt, the contracting officer shall provide DASN(AP) with an informational copy of the written notification received from the contractor by email at RDAJ& with the subject “DFARS 209.405-2 – Copy of Agency Head Statement.”

5209.406 (DFARS 209.406) Debarment.

5209.406-3 (PGI 209.406-3) Procedures.

(i) Refer all matters to AGC(AI).

(ii)(D) Entity Identifier reports should also be included for all known affiliates, subsidiaries, or

parent firms.

(ii)(E)(2) Whether to apply limitations to the suspension or debarment, and provide a recommendation for debarment or suspension action in the case of any subsidiaries and the officers thereof.

(iii)(A) In cases involving indictments, forward reports within 15 calendar days after the indictment is filed.

(iv)(S-90) Contracting officers shall report contractors who have poorly performed under a DoN contract to the DoN, AIO. When the contracting officer issues a show cause or cure notice, the cognizant contracting officer shall submit a copy of the issuance to the DoN Acquisition Integrity Office AIO within five days by email at with the subject “PGI 209.406-3 - Poor Performance Referral."

(iv)(E) The summary shall also include comments regarding the U.S. Attorney’s positions on release of any investigative reports included in the report.

(S-90)(i) If Government employees are implicated in the underlying conduct that led to the referral, the names and current addresses of the employees, disciplinary action taken and the current employment status of each individual.

(ii) If no disciplinary action was taken against Government employees involved in the wrongdoing, and the contractor or contractor personnel are recommended for debarment or suspension, a statement explaining why no disciplinary action was taken against the Government employee (s), and why debarment or suspension is appropriate under the circumstances.

5209.407 (DFARS 209.407) Suspension.

5209.407-3 (DFARS 209.407-3) Procedures.

Refer all matters to AGC(AI). Prepare and process reports in accordance with 5209.406-3.


5209.503 (FAR 9.503) Waiver.

The HCA is the agency head’s designee, without power of redesignation, for making the determinations required by FAR 9.503.

5209.570 (DFARS 209.570) Limitations on contractors acting as lead system integrators.

5209.570-2 (DFARS 209.570-2) Policy.

(c)(2) Submit the required written determination for approval by the SECDEF/USD(AT&L) via DASN(AP) by email at RDAJ& with the subject “DFARS 209.570-2 - D&F to Use a Contractor to Perform Lead System Integrator Functions.”

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