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TRANSFARS PART 5553



TRANSFARS PART 5553
FORMS

SUBPART 5553.90 – Standard USTRANSCOM Forms

5553.9001 – Sample USTRANSCOM Ordering Officer (OO)/Field Ordering Officer (FOO) Nomination Letter

Use official letterhead and follow standard procedures for correspondence.

Date

MEMORANDUM FOR USTRANSCOM/TCAQ-{XX}
ATTN: (Contracting Officer’s Name)

FROM: NOMINATING AGENCY (Military Services/Agency)

SUBJECT: Nomination of Ordering Officer (OO) OR Field Ordering Officer (FOO), Contract Number (OOs Only), Title of Program (OOs Only)

1. Recommend (grade, full name, organization/mailing address, phone number, and email address) be appointed as an OO OR FO {for the (enter program/project name and contract number – OOs only)}.

2. (Nominee’s name) possesses (years) (months) experience in this functional area and has sufficient technical knowledge {of the contracted service (OOs only)}.

3. The nominated OO OR FOO will be afforded all the necessary resources by their organization to include sufficient time to accomplish ordering, along with the supplies and equipment necessary to execute the designated functions.

4. As directed by the USTRANSCOM Contracting Officer (CO), the nominated OO OR FOO will complete the following training prior to/upon appointment by the CO:

Attachment:
Ethics Training Certificate

5553.9002 – Sample USTRANSCOM Ordering Officer (OO) Appointment Letter

Use official letterhead and follow standard procedures for correspondence.

Date

MEMORANDUM FOR (APPOINTED ORDERING OFFICER MILITARY SERVICES/AGENCY)
ATTN: (Name of Ordering Officer)
(Street Address)
(City, State Zip)

FROM: USTRANSCOM TCAQ-(XX)
508 Scott Drive
Scott AFB, IL 62225-5357

SUBJECT: Appointment of Ordering Officer, Title of Program, Contract Number

1. Appointment. In accordance with TRANSFARS 5501.6 you are hereby appointed as an Ordering Officer (OO) for this contract with the authority described in paragraph 2. This appointment shall remain in effect until expiration of the contract or until you are reassigned or your employment is terminated, unless sooner revoked by the USTRANSCOM Contracting Officer. This authority is not re-delegable.

2. Authority, Limitations and Requirements. Your ordering authority is only applicable to this contract and is subject to the following limitations and requirements:

3. Standards of Conduct and Contracting Action Reporting Requirements.

4. Unauthorized Commitments. An unauthorized commitment is an agreement that is not binding solely because the U.S. Government representative who made it lacked the authority to enter into that agreement on behalf of the Government. All unauthorized commitments will be processed in accordance with USTRANSCOM Instruction 63-6. Once a final decision is made by the USTRANSCOM Head of Contracting Activity (HCA), the nominating agency will be responsible for any appropriate discipline resulting from the unauthorized commitment.

5. Termination of Appointment. Your appointment may be revoked at any time by the undersigned authority or successor and shall be terminated in writing. There will be no written termination of your appointment upon expiration or termination of this contract.

6. Acknowledgement of Receipt. You are required to acknowledge receipt of this designation on the attached acknowledgment of appointment page and return it to the USTRANSCOM Contracting Officer. A copy of this designation shall be retained for your file.

______________________________
PRINT/SIGN NAME

Ordering Officer Acknowledgement

I hereby acknowledge and accept my appointment as the Ordering Officer (OO) for contract {contract number} with {contractor name}. I certify that I have been briefed and understand my duties and responsibilities as an OO and have completed all required training. I certify that I have read and understand DoD 5500.7-R, Joint Ethics Regulation, FAR Subparts 3.1 and 3.2, and USTRANSCOM Instruction 63-6, Ratification of Unauthorized Commitments. I understand that my authority does not extend beyond that identified in this appointment letter.

   

NAME (Print/Type)

 

SIGNATURE

     

   

TITLE

 

DATE

     
   

RANK/GRADE

 

PHONE

Nominating Military Services/Agency Representative Endorsement

I hereby acknowledge the terms and conditions of this appointment letter.

   

NAME (Print/Type)

 

SIGNATURE

     

   

TITLE

 

DATE

     
   

RANK/GRADE

 

PHONE

5553.9003 – Sample USTRANSCOM Field Ordering Officer (FOO) Appointment Letter

Use official letterhead and follow standard procedures for correspondence.

Date

MEMORANDUM FOR (APPOINTED FIELD ORDERING OFFICER MILITARY SERVICES/AGENCY)
ATTN: (Name of Field Ordering Officer)
(Street Address)
(City, State Zip)

FROM: USTRANSCOM TCAQ-(XX)
508 Scott Drive
Scott AFB, IL 62225-5357

SUBJECT: Appointment of Field Ordering Officer

1. Appointment. In accordance with TRANSFARS 5501.6 you are hereby appointed as a Field Ordering Officer (FOO) with the authority described in paragraph 2. This appointment shall remain in effect from DATE through DATE until you are reassigned or your employment is terminated, unless sooner revoked by the USTRANSCOM Contracting Officer. This authority is not re-delegable.

2. Authority, Limitations and Requirements. Your ordering authority is subject to the following limitations and requirements:

a. You shall:

(3) One delivery and one payment will be made.

(1) Construction materials.

(2) Miscellaneous hardware.

(3) Office supplies.

(4) Life Support items and equipment.

iv. Maintain and balance a ledger as each purchase is made.

b. You are not authorized to:

ii. Handle cash or otherwise make payments for any order.

iii. Authorize payment in advance of receiving supplies or services.

iv. Initiate any purchases prior to receiving certified available funds via DA Form 3953.

3. Standards of Conduct and Contracting Action Reporting Requirements.

4. Unauthorized Commitments. An unauthorized commitment is an agreement that is not binding solely because the U.S. Government representative who made it lacked the authority to enter into that agreement on behalf of the Government. All unauthorized commitments will be processed in accordance with USTRANSCOM Instruction 63-6. Once a final decision is made by the USTRANSCOM Head of Contracting Activity (HCA), the nominating agency will be responsible for any appropriate discipline resulting from the unauthorized commitment.

5. Termination of Appointment. Your appointment may be revoked at any time by the undersigned authority or successor and shall be terminated in writing. Should you be reassigned from your present position or separated from Government service while this appointment is in effect, you shall promptly notify the USTRANSCOM Contracting Officer in writing. If reassigned, your appointment will be terminated in writing. Your appointment shall be automatically terminated on the date you were separated from Government service, if not revoked sooner.

6. Acknowledgement of Receipt. You are required to acknowledge receipt of this designation on the attached acknowledgment of appointment page and return it to the USTRANSCOM Contracting Officer. A copy of this designation shall be retained for your file.

______________________________
PRINT/SIGN NAME

Field Ordering Officer Acknowledgement

I hereby acknowledge and accept my appointment as a Field Ordering Officer (FOO). I certify that I have been briefed and understand my duties and responsibilities as an FOO and have completed all required training. I certify that I have read and understand DoD 5500.7-R, Joint Ethics Regulation, FAR Subparts 3.1 and 3.2, and USTRANSCOM Instruction 63-6, Ratification of Unauthorized Commitments. I understand that my authority does not extend beyond that identified in this appointment letter.

   

NAME (Print/Type)

 

SIGNATURE

     

   

TITLE

 

DATE

     
   

RANK/GRADE

 

PHONE

Nominating Military Services/Agency Representative Endorsement

I hereby acknowledge the terms and conditions of this appointment letter.

   

NAME (Print/Type)

 

SIGNATURE

     

   

TITLE

 

DATE

     
   

RANK/GRADE

 

PHONE

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