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VAAR Part 817 - Special Contracting Methods

Part 817 - Special Contracting Methods

AUTHORITY:  38 U.S.C. 8127.

Subpart 817.1 - Multi-year Contracting

817.105  Policy.

817.105-1  Uses.

(a) Under 38 U.S.C. 114, VA contracting officers may enter into multi-year contracts for supplies and services not to exceed 5 years (unless otherwise authorized by statue), provided the Secretary or designee makes the following determinations:

(b) The Secretary has delegated authority to make the determinations specified in 817.105-1(a) as follows:

(c) The contracting officer must develop the cancellation ceilings in accordance with FAR 17.106-1 .  (38 U.S.C. 114)

Subpart 817.2 - Options

817.202  Use of options.

All solicitations developed under Office of Management and Budget Circular A-76 (Revised) cost comparisons will provide for four one-year renewal options as prescribed in FAR Subpart 17.2 .  The contracting officer must forward requests to use less or more than the prescribed contract period for Circular A-76 (Revised) cost comparisons to the DSPE for approval.

[Deviation per Class Deviation 817.204, Contracts Regarding Option Year Contracts and Terms Exceeding 5 Years (VAIQ 7640793), dated December 2, 2015, to delegate authority to approve periods of service beyond 5 years from the DSPE to the HCAs or designee.  This class deviation will remain in effect until incorporated into the VAAR or the VAAM or is otherwise rescinded.]

817.204  Contracts.

(a) The contracting officer must obtain the approval of the HCA or designee before awarding a contract that includes options exceeding the 5-year limitation specified in FAR 17.204(e).  This requirement does not apply to contracts to be awarded by or on behalf of the VA Office of the Inspector General.  The request for approval must include the following:

(b) Solicitations that require technical review in accordance with 801.602-71 through 801.602-73 shall be submitted for review concurrently as provided therein.

(c) HCAs shall report, no later than December 31st of each calendar year, to the Senior Procurement Executive (SPE) and the DSPE, on the number of contracts containing options exceeding 5 years.  The report shall include–

Subpart 817.4 - Leader Company Contracting

817.402  Limitations.

(a) Except as provided in paragraph (b) of this section, the Government shall not initiate or execute leader company contracts.

(b) The DSPE may designate a contracting officer to enter into a leader company contract for the benefit of VA and the Government.  The DSPE must designate a contracting officer by name for a specific contract.  The named contracting officer will submit the proposed contract, with a determination and finding, for legal review in accordance with 801.602-75.

Subpart 817.5 - Interagency Acquisitions Under the Economy Act

[Deviation per Class Deviation–Veterans First Contracting Program (VFCP 2016), dated July 25, 2016, replaces the language in VAAR 817.502 in its entirety and renumbers the section as 817.501.  The deviation applies the Veterans First Contracting Program to any agreement or arrangement with any governmental entity to acquire goods and services on behalf of VA by contract.  This deviation is effective until incorporated in the VAAR or the VAAM or is otherwise rescinded.]

817.501  General.

(d) All contracts, agreements, or other arrangements with any governmental entity to acquire goods and services, including construction, that permits the governmental entity to award contracts on behalf of the Department of Veterans Affairs shall include a requirement that the entity will comply with the provisions of 38 U.S.C. 8127 and 8128 and the Veterans First Contracting Program as implemented at subpart 819.70.  The governmental entity shall award contracts (see FAR 2.101 for the definition of contracts) to capable service-disabled Veteran-owned small businesses (SDVOSBs) and Veteran-owned small businesses (VOSBs) listed as verified in the Vendor Information Pages (VIP) database.

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